The Program Manager provides comprehensive operational support for the Center for Cellular Language Intelligence. This position manages the planning of the Center's portfolio of scientific programs and initiatives while also providing support to program operations, resource allocation, and event planning. The Program Manager collaborates with institutional leadership, faculty, researchers, and external partners to advance the Center's mission through cross-departmental leadership, program development, and operational excellence, ensuring the successful execution of strategic priorities and scientific activities. This position requires strong independent judgment and problem-solving skills; strong interpersonal, communication and organizational skills; concurrent management of projects; and ability to prioritize functions.
The ideal candidate will possess experience managing complex scientific or academic programs, coordinating high-level operations, and leading multi-faceted projects. Strong communication, organizational, analytical, and problem-solving abilities are highly desirable.
JOB SPECIFIC COMPETENCIES
Center Program Management:
* Provides strategic and operational support for the Center for Cellular Language Intelligence by working with the Center leaders to develop, implement, and oversee administrative processes that support the Center's mission and long-term objectives.
* Manages the execution of strategic and operational plans, ensuring alignment with institutional priorities while promoting organizational growth and operational efficiency.
* Assist the Program director with budget planning and administration, monitors expenditures, manages procurement activities, and ensures compliance with institutional policies.
* Coordinates communications that promote the Center's research, educational programs, and strategic initiatives through institutional announcements, websites, newsletters, presentations, and marketing materials.
* Serves as the primary administrative liaison between the Director and institutional leadership, faculty, industry partners, funding agencies, and external collaborators.
* May supervise administrative staff and support personnel, comprising recruitment, training, performance management, and professional development.
Program and Event Management:
* Plans, manages, and oversees the Center's portfolio of scientific meetings, symposiums, seminar series, workshops, retreats, advisory board meetings, and other special events.
* Coordinates all aspects of program logistics, involving speaker recruitment and scheduling, travel arrangements, venue management, audiovisual services, catering, registration, vendor coordination, and on-site event operations.
* Ensures successful execution of all Center-sponsored activities while maintaining high standards of quality, fiscal responsibility, and participant experience.
Operations Support:
* Provides high-level support to the Center Executive Director by managing complex calendars, coordinating meetings, prioritizing competing responsibilities, and ensuring timely completion of strategic initiatives.
* Coordinates domestic and international travel, prepares detailed itineraries, and manages logistics for the Director, visiting faculty, collaborators, and advisory board members.
* Maintain confidential information and monitor critical deadlines, correspondence, reports, and other executive priorities.
Performs other duties as assigned.
COMPETENCIES:
* Analytical Thinking - Gather relevant information systematically; break down problems into simple components; make sound decisions.
* Inspire Trust - Show consistency among principles, values, and behavior; gain the confidence and trust of others.
Oral Communication - Express ideas clearly and concisely in groups and one-to-one conversations; create an environment with open channels of communication.
* Strategic Thinking - Define strategic goals and issues clearly; apply broad knowledge and experience when addressing strategic issues; foresee obstacles and opportunities relating to change or improvement.
* Written Communication - Convey information clearly and concisely through both formal and informal documents; adapt writing style to fit the audience.
Service Orientation:
* Provide service to our customers, patients, patient caregivers, referring physicians and each other, in a reliable, responsive, safe, friendly and courteous manner.
* Always promotes collegiality by demonstrating respect and professionalism to others.
* Models safe, ethical behavior, mitigating risk to the institution through sound business practices, and adherence to MD Anderson's Standards of Conduct, institutional policies and procedures.
* Meets time and attendance expectations and responds to requests in a timely manner, communicating expectations for procedures, service arrival, or project deliverables to patients and coworkers.
* Admits when wrong, apologize and take steps to resolve a situation to help to patients and coworkers before being asked.
People Leadership:
* Provides development opportunities and ongoing feedback to employees to comprise timely completion of administrative staff and classified employees each evaluation period.
* Demonstrates cultural competence that creates a broad environment for the range represented within unit's staff.
* Completes required 16 hours of continuing education for people leadership skills per year.
* Complete Management Curriculum within required timeframe.
EDUCATION:
Required: Bachelor's Degree
Preferred: Master's Degree
EXPERIENCE:
Required: Five years related experience to include three years program management. With Master's degree, three years experience required. May substitute required education degree with additional years of equivalent experience on a one to one basis.
The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement, tuition benefits, educational opportunities, and individual and team recognition.
This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment.
