POSITION SUMMARYReports to: HR ManagerThe Payroll Specialist key responsibilities are:
- Prepare and process full-cycle Weekly and bi-weekly payrolls accurately and on time, including:
- Importing hours from the Time and Attendance / ADP Clock
- Entering data into ADP Payroll
- Calculating changes, balancing, and post-verifying payroll
- Manage Time and Attendance data within the system; resolve discrepancies and exceptions
- Administer payroll for unionized employees (interpret collective agreements, apply wage scales, premiums, overtime rules, union dues, retro pay) and non-unionized employees (merit increases, bonuses, commissions)
- Compile and summarize payroll information for management reports as required
- Assist with regular and annual payroll reporting, reconciliations, remittances, and filings
- Support audit requirements and ensure compliance with internal controls and legislation
- Participate in Total Rewards projects and process improvements
- Create, update, and maintain process documentation and payroll records
- Identify and recommend areas for process improvement
- Respond to payroll inquiries from employees, site teams, and union representatives with professionalism and accuracy
- Partner with HR, Finance, and Operations to resolve complex payroll issues across sites
- Handle employee inquiries with professionalism and confidentiality
Compliance, Reporting & Audits- Ensure compliance with Canadian payroll legislation, employment standards, and union agreements across all PTUS Projects sites
- Prepare and manage:
- Government remittances and filings
- Year-end processes (T4s, ROEs, reconciliations)
- T2200 (Declaration of Conditions of Employment) forms, including coordination with HR and employees for eligible expense claims
- Internal and external payroll audits
- Generate site-specific and consolidated payroll reports for Finance and Operations
EDUCATION AND QUALIFICATIONS- Payroll Compliance Practitioner (PCP) designation or equivalent combination of education and experience
- 3-5 years recent payroll experience with ADP and time & attendance systems
JOB REQUIREMENTS- Experience with unionized and non-unionized payroll, processing and administration administration.
- Proven experience managing payroll across multiple sites/projects and unions
- Strong working knowledge of collective agreements and union payroll rules
- Expertise in handling complex pay structures (multi-rate, premiums, allowances, retro pay)
- Solid understanding of Canadian payroll legislation and compliance, including year-end reporting and T2200 requirements
- Strong reconciliation, analytical, and problem-solving skills
- Intermediate to advanced Excel skills (reconciliations, reporting, data analysis)
- Ability to manage high-volume payroll in a fast-paced, deadline-driven environment
- Strong communication and coordination skills with site teams and stakeholders
- High level of accuracy, organization, and attention to detail
- Ability to handle confidential information with discretion
- Experience in construction, infrastructure, or project-based environments strongly preferred
- Intermediate Microsoft Excel skills; proficiency in Outlook, Word, and ADP
Additional Information
This job description is intended to outline the general scope, key responsibilities, and requirements of the role. It is not an exhaustive list of all duties, responsibilities, or qualifications. The Payroll Specialist may be required to perform other related duties as assigned to support business needs, including additional responsibilities arising from project, site, or union requirements.
Salary range: 80,000-90,000 per year.
WORK ENVIRONMENT This position is located in Toronto We appreciate your interest; however, only qualified candidates will be contacted by our Talent Acquisition Team. We do not accept unsolicited agency resumes.
