Position Summary Own the day-to-day functioning of the New York City office and the routine administrativelogisticsthat keep the workplace running smoothly.
Core Responsibilities - Manage day-to-day office operations in NYC
- Handle mail, shipping, deliveries, and vendor coordination
- Handle reception / phone coverage
- Maintain office, pantry,and meeting-room supplies
- Coordinate weekly team lunches
- Support additional/ad hocofficeprogramming(i.e.monthly birthday celebrations, team happy hours, etc. In coordination withHR and Strategy, andCulture ChampionsCommittee)
- Coordinate facilities and service-provider issues
- Support desk assignments and hot-desk requests
- Support monthly credit card expense reconciliation
- Ensurecommon areasand conference rooms are presentable, clean,orderlyand functional
- Coordinate with IT on conference-room and office equipment
- Welcome visitors and support office guests
- Maintain office-process documentation and vendor records
- Identifyopportunities to streamline recurring administrative work
- Identifyand pursue opportunities to enhance and improve the officeworkspace
- Activelyseekto create andparticipateinculture building opportunities in coordination with HR, Strategy and Culture Champions Committee
Education Requirements - Bachelor's degree preferred
Technical Skills and Experience - Proven AI literacy, including understanding AI strengths, limitations, and ethical considerations.
- 3-6 years in office operations, workplace experience, admin coordination, or similar
- Highly organized and reliable in an in-person environment
- Comfortable with vendors and facilities coordination
- Good judgment and customer-service orientation
- Strong tech literacy for office systems and common productivity tools
Psychosocial Skills /Human Skills/Behavioral Skills - Strong analytical, organizational, and problem-solving skills.
- Entrepreneurial mindset with the ability to take ideas and run with them from concept to conclusion.
- Technical understanding of clean energy business processes
- Exceptional verbal and writing communication skills with superiors, peers, partners, and other stakeholders.
- Excellent interpersonal skills while managing multiple priorities in a fast-paced and ever-changing environment.
- Excellence in Microsoft Office (Word, Excel, PowerPoint)
Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The physical demands of this job require an individual to be able to work at a computer for most of the day, be able to participate in conference calls and travel to team retreats on a time-to-time basis. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work Conditions If working remotely, your work environment is what you make of it, however CleanCapital encourages everyone to have a dedicated workspace that, for the most part, can be free of distractions. If working in one of our Corporate Offices, the work environment is usually quiet (normal city traffic noises are common), a blend of artificial and natural light, temperate and generally supports a collaborative work environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
