Job DescriptionWhat You'll Do- Project & Pilot Execution (50%):
- Manage the day-to-day execution of individual pilot projects, ensuring they stay on track, on time, and on budget.
- Run the project kickoff process, including the intake of new partner information, coordination of legal routing, and setup of project plans.
- Function as a dedicated project manager, driving the progress of pilots through all appropriate phases of implementation and testing.
- Coordinate internal and external meetings.
- Work closely with various internal stakeholders.
- Develop and manage project plans.
- Prepare and maintain user documentation, process guides and training material.
- Understands business and technical objectives of a project.
- Create project work plans identifying when tasks will be performed and clearly communicate expectations to team members and stakeholders.
- Stakeholder Coordination & Support (30%):
- Act as the primary day-to-day point of contact for internal teams involved in pilots, providing on-the-ground support.
- Resolve immediate issues and roadblocks to ensure adherence to new processes and timelines.
- Facilitate communication and collaboration between team members (internal and external) working on transformation projects.
- Route work between all responsible people in all stages of implementation.
- Coordinate testing, end user training, and deployment phases of projects.
- Knowledge Management & Documentation (20%):
- Diligently document all project activities, processes, and outcomes.
- Document feedback from training session, discovery sessions and meeting.
- Create and maintain a central repository of learnings, findings, and results from pilots.
- Supply the Director with well-documented information to be used in the creation of case studies and the refinement of operational playbooks.
- Create visualization diagrams for existing and proposed workflows.
- Create project plans and manage the projects.
Helpful Technical Skills- Project Management Software:
- Proficiency in modern project management and workflow tools is essential.
- Experience with platforms like Jira, Asana, Monday.com, or Smartsheet is highly desirable for tracking tasks, managing timelines, and reporting on project status.
- Collaboration & Documentation Platforms:
- Experience using collaboration hubs like Microsoft Teams or Slack for daily communication, and documentation platforms like Confluence for creating and maintaining a central knowledge base for project learnings and playbooks.
- Data & Reporting Tools:
- While deep analysis isn't the core function, familiarity with data and reporting is crucial.
- Proficiency in Microsoft Excel or Google Sheets for data manipulation and tracking is a must.
- Experience with data visualization tools like Tableau or Google Data Studio would be a significant advantage.
- Ad Tech / MarTech Familiarity:
- A foundational understanding of the digital marketing and advertising technology landscape is a strong plus.
- This includes familiarity with concepts like DMPs, DSPs, ad servers, and analytics platforms, as it will enable more effective communication with the teams and partners involved in the pilots.
Who you are- Ability to self-manage and prioritize work, demonstrate excellent organizational skills
- A critical thinker with the ability to put together a proposal factoring available tools and required outcomes
- A problem solver with the ability to determine the root cause of an issue
- A diplomat who can work with a host of stakeholders
- An independent worker with strong time management and organization skills
- Solid interpersonal communications skills. The ability to listen, clarify unfamiliar concepts and interpret client needs; communicate client needs to developers, vendors, managers, and team members
- Demonstrated relationship building skills both with internal & external clients
- Must possess ability to quickly master new applications
- Nimble and flexible with the ability to adjust with the changing environment
- Traits that will make you successful: Have a bias for action; proactive team management & communication; ability to problem solve with minimal information & direction
- Nice-to-have experience: Project management, Monday.com, and systems architecture design
What You've Done- 3-5+ years of experience in project management, operations, or a similar role, ideally within a media or advertising agency.
- Ideal candidates have a strong background in project management and/or operations.
- Demonstrated ability to manage project details, track progress, and ensure deadlines are met.
- Excellent organizational skills and a keen eye for detail.
- Strong interpersonal and communication skills, with an ability to work effectively as part of a team.
- Bachelor's degree or equivalent experience.
- Must be proficient and comfortable with various operating systems
- Must be proficient in Word, Visio, Excel, and PowerPoint
- Excellent writing and communication skills
- No requirements for certificates, licenses, and registrations.
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Physical Activity and Work EnvironmentThere are no requirements for physical activity and work environment.
The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.
Salary Range$90,000.00 - $140,000.00
A successful applicant's actual base salary may vary based on factors such as individual's skill sets, experience, training, education, licensure/certifications, and qualifications for the role. As an organization, we take an aptitude and competency-based hiring approach. We provide a competitive total rewards package including a discretionary bonus and a variety of benefits including health insurance coverage, life and disability insurance, retirement savings plans, company paid holidays and unlimited paid time off (PTO), mental health and wellness resources, pet insurance, childcare resources, identity theft insurance, fertility assistance programs, and fitness reimbursement.
