Scotiabank

Manager, Records & Information Management - Global Compliance

Scotiabank • $80K — $110K *
Toronto, ON M3C 0E3In-Person
Finance & Insurance
Less than 5 years of experience
Today
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Job Overview by Ladders

Qualifications

  • 2+ years in banking/financial services or relevant Records Management experience.
  • University degree in Business or Records Management preferred.
  • Familiarity with paper records management and digitization strategies.
  • Knowledge of industry standards and best practices in records management.
  • Experience in change management and communication methodologies is an asset.

Responsibilities

  • Support the design and implementation of a global Records and Information Management Program.
  • Assist in enhancing RIM program maturity for both paper records and digitization.
  • Ensure adherence to the Enterprise Retention Schedule across Scotiabank.
  • Contribute to the development of RIM-related policies and documentation.
  • Liaise with industry associations to integrate best practices into the RIM Program.
  • Develop and maintain relationships with Business Lines for RIM compliance.
  • Prepare training and communication materials for RIM program implementation.

Benefits

  • Opportunity to work across Scotiabank's global business lines.
  • Engagement with industry best practices and professional networks.
  • Supportive environment for career development and compliance-related learning.
  • Inclusive workplace culture that emphasizes high performance and client relationships.
Full Job Description
Requisition ID: 267428

Purpose
  • Are you interested in a role that allows you to learn about and work with our different business lines, corporate functions and other stakeholders across Scotiabank's global footprint, while enabling an enterprise-wide Records and Information Management Program?
  • Reporting to the Senior Manager, Records and Information Management, the Manager, Records and Information Management supports the implementation and execution of the global Records & Information Management (RIM) Program in order to facilitate effective and efficient records management across Scotiabank in accordance with legal, regulatory and internal business requirements.


Accountabilities

  • Support the Senior Manager and Director in progressing the design and implementation of an effective global enterprise-wide RIM Program
  • Assist in facilitating RIM program maturity in relation to paper records and digitization in collaboration with Business Line/Corporate Functions, other stakeholders and external vendors
  • Support adherence with the Enterprise Retention Schedule across the Bank's global footprint, and assist with oversight and facilitating ongoing updates to Schedule and supporting documentation to ensure alignment with business, regulatory and legal requirements
  • Contribute to the development, maintenance and implementation of RIM related policies, procedures, processes and other supporting documentation to enable RIM Program compliance
  • Assist with development and facilitation of plans and reporting on paper records management maturity and policies/procedures/processes, including KPIs/KRIs, key milestones and enable aligned project plan development
  • Support the Senior Manager in liaising with professional industry associations/networks including ARMA in order to assess and advise on industry best practices, engage in benchmarking and incorporate learnings into the RIM Program, particularly in relation to paper records management and digitization
  • Develop and manage strong relationships with Business Lines and Corporate Functions in support of their efforts to adhere to RIM Program requirements
  • Provide advice to Business Lines and Corporate Functions on RIM Program requirements and support resolution of outstanding issues to facilitate their compliance with Program requirements
  • Develop and deliver materials for reporting, training, communication and change management activities as required to support RIM program implementation and ongoing execution
  • Assist with responses to testing, audit or regulatory inquiries or findings and support remediation
  • Support other RIM Program initiatives, including in relation to records inventories, reporting, risk assessment, training and program development
  • Assist with other Enterprise Regulatory Programs responsibilities, as required, to fulfill the team's mandate and comply with Regulatory Compliance Management
  • Create an environment in which the team pursues effective and efficient operations of their respective areas in accordance with Scotiabank's Values, its Code of Conduct and the Global Sales Principles, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational, compliance, AML/ATF/sanctions and conduct risk.
  • Champion a high-performance environment and contribute to an inclusive work environment.
  • Champion a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems and knowledge.
  • Understand how the Bank's risk appetite and risk culture should be considered in day-to-day activities and decisions


Education/Experience

  • 2+ years of banking/financial services experience and/or relevant experience in Records and Information Management, Regulatory Compliance, Operations or process-oriented roles.
  • University degree in Business or Records Management is an asset
  • Experience with paper records management requirements and capabilities, including design/implementation and adoption of digitization strategy and supporting BAU processes for both paper records and digitization would be an asset
  • Knowledge of records and information management industry standards, best practices, methodologies, and frameworks would be an asset
  • Experience and knowledge of change management, communications and learning principles, methodologies, and tools is an asset
  • Solid understanding of financial institutions is desirable


Location(s): Canada : Ontario : Toronto

About Scotiabank

Scotiabankers are committed to helping individuals, companies, and communities to thrive in a changing world. From personal and business banking, brokerage, and insurance, to private wealth, and the most sophisticated commercial, corporate and institutional services, they serve the diverse needs of some 21 million customers in more than 55 countries. Founded in 1832 in Halifax, Nova Scotia, their growth has always been fuelled by the success of their customers and their longevity secured by an unshakable commitment to carefully and expertly managing risk and capital. That focus on doing what's right for customers—short- andlong-term—has made us a global financial services leader. Headquartered in Canada, they are over 86, 000 Scotiabankers strong. Each of us are committed to being the best at understanding their customers' needs and all of us working together to deliver practical advice and relevant solutions that help their customers become financially better off.

Scotiabank Careers

Join Scotiabank, a premier financial institution, and become part of a diverse and inclusive team that’s leading the way in global banking. At Scotiabank, we offer more than just job opportunities; we provide a platform for professional growth and innovation in the financial services industry.

Work You’ll Do

At Scotiabank, we’re not just filling positions; we’re cultivating leaders. Dive into a workplace where diversity training and leadership development shape the path to your future. Our commitment to professional growth is evident in our robust training programs and continuous learning opportunities that foster innovation and strategic thinking.

Explore a World of Opportunities

Whether you’re looking for a full-time position, an internship, or a leadership role, Scotiabank has a spectrum of opportunities to fit your career ambitions. Our team is composed of individuals who bring a wealth of skills and perspectives to our company, driving us forward with their creativity and strategic insights.

Innovative Work Environment

Scotiabank’s culture is one of collaboration and respect, where each team member’s contribution is valued. Engage in meaningful work that challenges you to leverage your skills and push the boundaries of what’s possible in the banking sector. Our innovative projects not only support the growth of the company but also ensure our position as a leader in the industry.

Benefits and Growth

Choosing a career at Scotiabank means opting for a life of growth and opportunity. Our employees enjoy competitive benefits, including comprehensive health coverage, retirement plans, and flexible working conditions, all designed to support your career and personal life. We believe in nurturing our team’s potential by providing them with the tools they need to succeed both professionally and personally.

Join Our Team

Ready to take the next step in your career? Explore the job opportunities at Scotiabank by searching our open positions that match your skills and interests. We are continuously hiring and looking for passionate, curious, and solution-driven team players.

Networking and Professional Development

Stay connected and advance your career through Scotiabank’s extensive networking opportunities. Participate in events that connect you with other professionals and leaders within the industry. Our career resources will help you prepare your resume, ace your interviews, and land the job that best suits your career goals.

Stay Ahead

Keep up to date with the latest in career tips, industry insights, and company news—all from the people who work here at Scotiabank. Personalize your experience by subscribing to job alert emails tailored to your preferences and be the first to know about new openings and exciting developments. Join Scotiabank and be part of a team that values integrity, respect, and accountability. Discover how your career can flourish in an environment committed to your professional development and personal growth.
Learn more about Scotiabank
Size
90,619 employees
Market Cap
$57.5 billion
Industry
Finance & Insurance
5 Year Trend
+7%
NASDAQ
BNS
* Ladders Estimates

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