Job Class: 1458 Legal Secretary I

Salary Range: $93,974 - $113,880/Annually

Appointment Type: Permanent Exempt (what does this mean?)

Calendar: Full Time / Full Year

As a Personnel Technician (Credentialing), you will report to the Senior Personnel Analyst (Credentialing), and play an integral role in achieving the mission and goals of SFUSD by performing detailed and specialized clerical work in the credentials office. This position will work closely with the credentials and staffing teams to complete processes that will involve supporting general operations, maintaining records, mailing out applications, compiling and reviewing large sets of data, putting together frequent notices and communicating with other departments and the general public.

The Legal Secretary I, will support the work and mission of the District's Legal Division which includes the Office of Equity & Employee Relations. Members of the Legal Division work collaboratively with our clients to implement the District's strategic plan by managing the District's risk through skilled advice and administration of the District's policies and procedures. Under supervision, the Legal Secretary I performs professional employee relations staff duties, supports the work of the Division by performing technical and operational administrative duties related to the Office of Equity & Employee Relations. The Legal Secretary I will oversee case and file compliance for the Office of Equity and Employee Relations teams, which includes but is not limited to, Williams Complaints, Title IX Complaints, Uniform Complaint Procedures, investigations, and progressive discipline.

Essential Duties

• Under direct supervision, support complaint processes overseen by the Office of Equity, including the Williams, ADA, 504, Title IX, and Uniform Complaint processes.
• Support both the Office of Equity and Employee Relations teams in maintaining organized document and case management systems, including: Google Drive, tracking systems, and iManage.
• Under direct supervision, support the Office of Equity in completing compliance inspections, including annual Williams Inspections, Federal Program Monitoring, Civil Rights Review, and others as assigned.
• Under direct supervision, support both the Office of Equity and Employee Relations teams with case management by:
• • Calendaring
  • Assisting with initial intake communications by phone, email, and in person
  • Referring matters when outside the scope of the Office of Equity and/or Employee Relations
  • Managing case files, including maintaining up-to-date and accurate documentation
  • Supporting teammates to ensure compliance deadlines are met
  • Reviewing and routing reports and communications from child protective services to appropriate staff
  • Submitting reports and documents as necessary to District insurers.
  • Supporting the updates and maintenance of public and intranet websites as needed
  • Monitoring complaints referred by SFUSD Link Line, and routing to appropriate staff
  • Apply established office procedures, District Policies, Board Policies and confidentiality requirements in maintaining case records and supporting complaint processes
  • Performing related duties and responsibilities, as assigned

The strongest candidates will have:

• Excellent verbal and written communication skills and a high level of attention to detail
• Ability to manage multiple cases and competing priorities simultaneously
• Strong interpersonal skills and the ability to build effective working relationships
• Ability to demonstrate and practice cultural humility toward individuals of other cultures and ability to approach learning about other cultures as a lifelong goal and process
• Ability to work effectively in difficult situations that may involve confidential or sensitive matters
• Ability to work independently and exercise good judgment
• Knowledge of San Francisco's public schools/urban public schools
• Experience conducting investigatory intake interviews involving difficult and uncomfortable subjects
• Experience processing claims related to employee misconduct and/or discipline
• Strong computer skills including proficiency in G Suite, Microsoft Office Suite, and Adobe
• Strong analytic and systems thinking

Minimum Qualifications

Two (2) years of verifiable experience as a legal secretary transcribing dictation and typing legal documents including petitions, motions, briefs, complaints and other legal forms; and the ability to type 55 net WPM.

NOTE: The ability to transcribe legal matters accurately from a transcribing machine with no more than a 2% error rate may be required by some departments as a special condition.

Substitution: A certificate of completion in legal secretarial skills from a recognized college, university, or training program, which involves learning legal terminology and legal formats and forms, may substitute for six (6) months of the required legal secretarial experience. Proof of satisfactory completion must be submitted at the time of filing.

What We Offer

SFUSD offers a competitive salary of $93,974 - $113,870/Annually commensurate with experience in a similar position. We offer a comprehensive benefits plan including dental and vision plans, a defined benefit pension plan, disability, life insurance, flexible spending account options and vacation time. We also offer an inclusive and equity-centered environment where we encourage staff to bring their whole selves to work.

How to Apply

• Visit https://jobs.sfusd.edu/ and create a new account to begin your application.
• You will be prompted to electronically attach a letter of interest, resume, list of professional references

and any applicable credentials or licenses

• Our Human Resources team will then review your entire application to determine your eligibility status

and contact you directly should you move forward in the process

Verification

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/how-verify-education-requirements.

Note: Falsifying one's education, training, or work experience or attempted deception on the application may result in disqualification from this and future job opportunities with the San Francisco Unified School District.