(San Francisco, Full-time, Hybrid)
Fisher Phillips, a premier international labor and employment law firm, is seeking a skilled and experienced Legal Secretary to join our team. In this essential role, you will help ensure the smooth operation of our services, directly supporting our attorneys in delivering exceptional client service and upholding our commitment to excellence.
Key Responsibilities • Format briefs, pleadings, correspondence, and other legal documents, including generating and updating Tables of Contents and Tables of Authorities in compliance with court and agency requirements.
• Proofread all documents to ensure accuracy, completeness, and proper formatting prior to service, distribution, or filing.
• Conduct legal research as needed and ensure compliance with applicable local, agency-specific, and judge- or arbitrator-specific rules and requirements.
• File and/or submit legal documents with administrative agencies and state and federal courts, including e-filing systems.
• Prepare, coordinate, and process service of legal documents (including electronic and traditional service), and draft, review, and finalize proofs of service as required.
• Update and maintain electronic client files and case documents, adhering to document naming protocols for seamless integration with the firm's systems.
• Review, follow up, and accurately file matter-related emails in a timely manner.
• Manage attorney-specific case lists, charts, and track case statuses and outcomes.
• Maintain attorney calendars through Outlook and Aderant Milana (i.e. scheduling appointments, calendaring due dates, etc.).
• Coordinate and arrange meetings, depositions, mediations, interviews, vendor or facility reservations, and travel arrangements for assigned attorneys.
• Proof, revise, and release attorney time entries, including transferring suspense time and ensuring accuracy, proper matter assignment, and compliance with billing guidelines.
• Prepare attorney reimbursements and mileage reports.
• Apply and monitor client and carrier guidelines and restrictions, including billing, reporting, staffing, and approval requirements, to support compliant and cost-effective case management.
• Review vendor invoices for accuracy, prepare check requests, and ensure timely submission of invoices for payment to clients or accounting.
• Provide friendly and professional telephone support for assigned attorneys and assist with receptionist coverage as needed.
Requirements - Minimum of a high school diploma required (College degree is preferred, but not required).
- A minimum of three years of experience as a legal secretary is required.
- Demonstrated knowledge of legal terminology, legal documents, and legal processes in the Litigation Department.
- Strong computer proficiency in the use of MS Office (Word, Excel, PowerPoint, and Outlook), Document Management Systems, Time Entry, e-filing and database software.
The hourly rate range for this position is $35.34 -$50.11. Actual base pay within this range will be determined by several components, including but not limited to, location, relevant experience, internal equity, skills, qualifications, and other job-related factors permitted by law.
The statements in this position description are not necessarily all-inclusive. Additional duties and responsibilities may be assigned, and requirements may vary from time to time.
Relocation costs are not covered. We are only accepting direct applicants; third-party recruiters or agencies will not be considered. No phone inquiries, please.
