The Board Program Team is part of Corporate Legal Board Governance practice group.  This highly visible team’s responsibilities include tactical execution of the Board Program, which consist of the Firm’s Holding Company Boards, Standing Committees and Specific Purpose Committees. The program delivers end-to-end coordination of strategic operational practices related to the Firm’s By-Laws and Corporate Governance Principals, and related Committee Charters, in support of promoting a robust Board Governance Program. 

As a Legal Documentation Specialist II in the Board Program Team, you will have an operational mindset, strong analytical and research skills and the ability to work independently and in a team/stakeholder setting. This role’s focus will be on documentation governance, ongoing regulatory reporting and exam/internal inquiries and related research.  Additional tasks may include support with the overall Board Program’s strategic processes related to Board/Committee meetings. 

Job responsibilities: 

• Support for activities and interactions related to the Board Program, including the Board of Directors, Operating Committee members, Board Program Meeting Managers and the Firm’s regulators 
• Stakeholder coordination, across lines of business and cross functional teams, when required in support of processes, projects and/or inquiries
• Research, identify and coordinate examination documentation pertaining to quarterly/periodic planned reviews, regulatory and internal inquiries.  Monitor exam development activities, and escalate issues/questions 
• Board and Committee regulatory reporting preparation and related record keeping 
• Documentation Governance controls related to Board and Board Committee materials, including hardcopy and electronic storage processes, and job aides and procedures related to role
• Seek innovative ways to enhance the efficiency and effectiveness of operational functions; including actively contributing and participating in working groups related to teams projects 
• Support with Board Program processes related to Board/Committee meetings and related projects 

Required qualifications, capabilities and skills: 

• Bachelor’s Degree or equivalent 

   

• Ability to deliver amidst continuous change on multiple projects in an agile work environment 
• Extremely high-attention to details and ability to focus macro and micro deliverables and demonstrate a controls-based mindset
• Strong analytic and questioning skills and ability to distill large amounts of information into concise key messages 
• Team player with the ability to build collaborative relationships and demonstrate strong interpersonal and communication skills 
• Working knowledge of Excel, PowerPoint, iManage (or Document Management System equivalent), general understanding of mobile technology and openness to changing technology landscape
• Flexible with hours during peak project periods 

Preferred qualifications, capabilities and skills:

• 3+ years relevant experience in the following areas preferred:  Board Governance, Compliance/Regulatory Exam management, Operational/Project Support or similar function
• Proven track record in working with senior executives