Legal Administrative Assistant (Litigation)Dentons US LLP is seeking a Legal Administrative Assistant to provide high-level administrative support to our Litigation team in a collaborative, fast-paced environment. This is a hybrid position requiring three days in the office and two days remote each week.
Responsibilities- Prepare and file court documents in state and federal courts, including electronic filings.
- Draft, format, and revise legal documents (including pleadings and trust and estate documents); maintain files; and support client billing processes.
- Prepare correspondence and materials for mailing, faxing, courier, and FedEx shipments, including certificates of mailing; copy, distribute, and file documents per client instructions and firm protocol.
- Maintain accurate, well-organized physical and electronic files.
- Enter and review timekeeper entries and assist in the preparation of billing ensuring timely submission of invoices.
- Serve as a professional point of contact for clients in person and by phone.
- Arrange travel and process expense reimbursements.
- Handle confidential and sensitive firm and client information with discretion.
- Support both ongoing and ad hoc administrative needs as they arise.
- Perform other duties as assigned to meet the needs of the practice and the firm.
Qualifications- 5-10 years of litigation administrative experience in a mid-size or large law firm.
- Proficiency with legal administrative support, including document preparation, filings, time entry, expense reporting, telephone coverage, travel arrangements, and calendar management.
- Working knowledge of local court rules and procedures.
- Exceptional organization and attention to detail, with the ability to prioritize, work independently, and manage multiple deadlines in a fast-paced, high-volume environment.
- Strong interpersonal and communication skills with a commitment to excellent client service.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook) required. Experience with Intapp, iManage, and Chrome River is a plus. Ability to learn and adapt to new software is essential.
- Excellent written communication skills, including proofreading and professional correspondence.
- Demonstrated ability to juggle competing priorities and manage incoming and outgoing requests efficiently.
- Ability to work effectively both independently and as part of a team.
- Flexibility to work overtime, as needed.
SalaryPursuant with states' laws, the salary range for this position is $90,000 - $110,000, based on experience and local market.
Dentons US LLP offers a competitive salary and benefits package including medical, dental, vision, 401k, profit sharing, short-term/long-term disability, life insurance, tuition reimbursement, paid time off, paid holidays and discretionary bonuses.
