Job Description:Position Purpose: The IT Invoice Processing Analyst role exists to ensure that IT vendor invoices are processed accurately, efficiently, and in compliance with financial controls. By validating invoices, routing them through approval workflows, and applying correct general ledger coding, the role helps maintain financial accuracy and transparency. This position contributes to the organization by supporting reliable financial reporting, effective budget management, and smooth collaboration between IT, Finance, and external vendors.
Key Accountabilities: - Process IT vendor invoices end to end to ensure timely, accurate payment in compliance with organizational controls and approval requirements.
- Validate invoice accuracy and authorization by matching charges to purchase orders, contracts, and statements of work.
- Apply correct general ledger coding to IT expenditures to support accurate financial reporting and audit readiness.
- Resolve invoice discrepancies and documentation gaps through proactive collaboration with IT, Finance, project teams, and vendors.
- Monitor outstanding and aging invoices, escalating risks as needed to prevent payment delays or reporting issues.
- Prepare journal entries, reconciliations, accruals, and close-related deliverables to ensure complete and accurate IT financial records.
- Maintain reliable financial data, vendor records, and spending reports while identifying data quality issues and process improvements.
- Support vendors and internal stakeholders by addressing inquiries, facilitating onboarding and payment setup, and contributing to IT finance initiatives and system enhancements.
Education and Experience Qualifications: - Completion of a college diploma or undergraduate degree in accounting, finance, business administration, or a related field.
- Progress toward a CPA designation or equivalent accounting certification is an asset.
- Minimum of three years of prior experience in accounts payable, invoice processing, or a related finance operations role.
- Experience supporting an IT department or technology-focused environment is an asset.
- Demonstrates working knowledge of ERP and accounts payable systems to support accurate and efficient financial processing.
- Uses Microsoft Excel proficiently for data entry, basic calculations, and organized financial tracking.
- Applies understanding of purchase-to-pay processes, three-way matching, and internal controls to ensure compliance.
- Maintains exceptional attention to detail and accuracy in validating and entering financial information.
- Manages high transaction volumes and competing deadlines through strong organizational and time management skills.
- Communicates clearly and professionally with internal stakeholders and external vendors.
- Identifies discrepancies quickly and escalates issues appropriately to support timely resolution.
- Works reliably, independently, and collaboratively, with strong self-motivation, discipline, and commitment to continuous improvement.
- Handles confidential information responsibly, meets required background screening, and demonstrates alignment with and support for The Salvation Army's mission in Canada.
Compensation: The target hiring range for this position is $70,241.60 to $87,796.80 with a maximum of $105,372.80.
Placement in the salary range will be based on factors such as market conditions, internal equity, and candidate experience, skills, and qualifications relevant to the role.
