Salary: $47.39 - $55.19 Hourly
Location : Parks - Elliott Bay Office Park - 300 Elliott Avenue West, Seattle, 98119, WA
Job Type: Classified Civil Service, Regular, Full-Time
Remote Employment: Flexible/Hybrid
Job Number:
Department: Seattle Parks & Recreation Department
Division: Planning and Development
Opening Date: 09/16/2026
Closing Date: 9/29/2026 4:00 PM Pacific

Position Description
About Planning & Capital Development Branch:The Planning & Capital Development Branch (PCD) delivers projects to the citizens of Seattle and is comprised of multiple units. The Planning Unit provides long range and project focused planning, asset management, and community engagement. The Design Unit and Engineering Unit provide project review oversight and upkeep of standards and specifications; while the Design Unit focuses on in-house design and the Engineering Unit has a focus on construction administration, environmental issues, and survey. The Project Management Team leads projects through construction documentation, bidding, permitting, construction, and project closeout. Together these teams are responsible for the implementation of the initiatives funded through the Metropolitan Park District (MPD), REET, grants, and other funding sources. The team collaborates with department and citywide.
SPR Grants Team:

The Grants Team, part of the PCD division, is responsible for securing approximately $15 million in awards annually and manages a portfolio of over 60 active awards totaling ~$60 million to support the development of the City of Seattle's parks and recreation facilities. The team works very closely with SPR's Planners, Capital Project Coordinators, Finance, Budget, and Real Property teams to administer awards and secure new funding. This position reports to the Project Funds & Agreements Coordinator Supervisor.

About This Position:

This position supports SPR's application of and management of grants to help build and maintain a world class Parks and Recreation department. Under the direction of the Project Funds and Agreement Coordinator Supervisor, this position's primary responsibility is the administration of grant awards. This involves preparing progress reports and requests for re-imbursement. This is highly detailed work which requires simultaneously tracking dozens of deadlines, deliverables, and many other items due to funders. This position may also be assigned with tracking application deadlines, collecting and synthesizing data for grant applications, writing portions of multidisciplinary, and multi-collaborative grant proposals, ranging in size, scope and complexity, to a wide range of public and private external funding agencies and organizations, such as foundations, corporations, governments, and other institutions. The position requires a strong attention to detail and an ability to see the forest through the trees.

Job Responsibilities
The following is an explanation of typical job responsibilities. This work may be adjusted to accommodate need or changes in grant requirements.

Pre-assignment:

• Assist in the prioritization of grant applications in collaboration with PCD leadership, staff and other subject matter experts ensuring alignment of funding opportunities with the department's priorities
• Research funding criteria and deadlines
• Gather financial documentation to support the application process
• Research and identify potential grant sources of funding
• Under general supervision, produce quality proposals to private, local, state and federal funders

Post-assignment:

• Coordinate all progress reports and prepare reimbursement requests for funders
• Support projects at different stages with multiple deliverables and deadlines
• Utilize documented procedures and detailed project plans to accurately track project charges and other deliverables
• Monitor contract deliverables ensuring deadlines are met
• Provides technical assistance to project managers
• Track grant status and tasks throughout the full grant life cycle and prepare regular reports for management.

Analytical and technological proficiency:

• Coordinate and support data analysis develop tools to track post-assignment grant management
• Use advanced Microsoft Excel skills to create pivot tables, charts, and formulas and collate varied data sets into one system for analysis. Reporting, and the creation of visualizations with Tableau or similar tools is a plus.

Resourcefulness and research:

• Collaboratively perform research on funding sources, census data, programs, other data sets including qualitative data such as community needs related to prospective projects
• Document processes, tracking and retention procedures, creating training materials to support the department upon request
• Project management skills including the ability to coordinate overlapping projects and deadlines, and excellent attention to detail

Collaboration:

• Work on projects that require frequent communication with Project Managers, Funders, other City departments, and other stakeholders
• Support Capital Project Coordinators, funders and others to come to mutually acceptable resolutions related project development challenges

Championing equity:

• Apply concepts of race and social justice to all work and engage in departmental efforts to eliminate racial disparities and achieve racial equity in City government and broader community
• Participate in critical conversations about race and social justice, and use these principles to guide discussions around equity and access through data

Your effectiveness in this role will depend on your:

• Ability to multitask, adapt to rapidly changing environments, and take on varied work
• Commitment to providing excellent customer service both internally and externally
• High attention to detail, follow-through, and accountability on projects
• Resourcefulness and ability to troubleshoot issues in a timely manner
• Being proactive, anticipating needs, and providing appropriate schedules to achieve deliverables
• Ability to maintain and track data for reporting out on KPIs, stated goals, and overall progress and performance.

Qualifications
Minimum Qualifications:

A baccalaureate degree in business or public administration, finance, economics or other field related to this work and two years of professional-level experience in financial analysis, project management, grant administration, inter-agency agreements, contract administration or related work (or a combination of education and/or training and/or experience which provides an equivalent background required to perform the work of the class).
Work is currently performed in hybrid manner reporting to the office and from home, Monday-Friday. May be required to work evenings and weekends with varying hours to attend grant funded programs or events and to provide quality customer service to awarded programs.
You will be prepared for this role if you have the following skills, knowledge and/or experience:
Data and Technology:

• A clear understanding of typical grant processes and experience with different grantor requirements.
• Ability to effectively use Microsoft Office Suite with especially strong knowledge of Microsoft Excel (charts, and formulas) and experience collating varied data sets into one system for reporting
• Familiarity with a range of different contract management systems, data systems, and databases (PRISM and/or Grants.gov a plus)
• Experience in data management, data tracking, and reporting both in writing and orally
• Ability to learn new systems and explore new resources as they become available

Research and communication:

• Detail oriented with an ability to see the big picture.
• Can create a compelling narrative referencing quantitative and qualitative data
• Demonstrated ability to communicate effectively, orally, delivering presentations, and in writing
• Experience developing written documentation and other materials for a range of audiences
• Capital project familiarity such as ability to interpret plans, budgets, project timelines, etc.
• Experience matching projects with appropriate funding sources

Collaboration and communication:

• Ability to effectively communicate technical ideas-verbally and in writing-to non-technical and/or non-subject matter experts
• Communicate with clarity and tact, create trusted partnerships, and demonstrate strong interpersonal skills to develop consensus to reach agreement on outcomes
• Ability to listen for understanding, share for clarity, both internally and externally

Project management:

• Ability to assist stakeholders such as project managers, funders, budget staff, and others to ensure timelines and other compliance issues are met
• Understanding of the basic capital project delivery steps including planning, scoping, budgeting, design, and construction

Championing equity and human services:

• A commitment to Race and Social Justice and to serving BIPOC communities, LGBTQIA communities, People with Disabilities, and Immigrant and Refugee Communities, ensuring every community has first class proximate parks that meet their recreational needs.

Additional Information
Special Working Conditions and Work Schedule:

Work is performed in an office environment.

Please note this job advertisement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

The full salary range for this position is $47.39 to $55.19 per hour.

Application Process

IMPORTANT NOTE:
To align with our commitment to equity and the City of Seattle's Race and Social Justice Initiative, SPR is collecting cover letters and resumes without personal identifiers to achieve a blind screening process. Although a resume or cover letter is not required for this position, if you would like to attach additional submissions, please see instructions in the supplemental questions. Attachments to this application will not be considered by the screening panel.