We are looking for a Senior Grants & Contracts Manager to oversee the full lifecycle of grants and contracts, from proposal development and negotiation through award management, compliance, reporting, and closeout. This role ensures adherence to funder requirements, organizational policies, and applicable regulations while partnering with program, finance, and leadership teams. The Senior Manager also provides strategic guidance, monitors budgets and deliverables, mitigates compliance risks, and supports process improvements to maximize funding opportunities and organizational impact.

The Senior Grants & Contracts Manager serves as a key operational leader for awards administration across a large, multi-stakeholder portfolio. The position works closely with program, finance, compliance, legal, and external partners to ensure agreements are structured appropriately, executed on time, monitored effectively, and maintained in accordance with Uniform Guidance, procurement standards, and organizational policy.

This is an exciting opportunity to be part of a diverse team focused on growing our impact globally in the public health field.

Senior Grants and Contracts Manager

Grade Level: 7

Anticipated Salary: $90,000 - $125,000 annually. Salary may vary based on qualifications, experience, and geographic location.

Reporting Relationship: Reports to the Program Director, Grants Administration, or other designated senior leader.

Job Duties

The Senior Grants and Contracts Manager:

Prime Award Management

• Provides end-to-end management and oversight of a portfolio of prime grants and contracts.
• Leads award start-up activities, including review of terms and conditions, compliance requirements, deliverables, budgets, reporting schedules, and key milestones.
• Serves as the primary grants and contracts point of contact for assigned prime awards and coordinates with internal stakeholders and external funders.
• Monitors award performance against approved scopes of work, budgets, timelines, milestones, and contractual obligations.
• Manages award amendments, budget revisions, extensions, no-cost extensions, rebudgeting, and other modifications.
• Coordinates preparation and submission of financial, programmatic, and contractual reports.
• Maintains comprehensive award files and ensures documentation is complete, accurate, and audit-ready.

Compliance & Risk Management

• Interprets and operationalizes sponsor regulations, award terms and conditions, organizational policies, and applicable federal, state, and local requirements.
• Ensures compliance with prime award requirements and identifies areas requiring corrective action or additional controls.
• Conducts or coordinates risk assessments and compliance reviews throughout the award lifecycle.
• Monitors subrecipient and subcontractor requirements where applicable, ensuring appropriate oversight under prime awards.
• Partners with finance, audit, legal, and compliance functions to address findings, risks, and corrective actions.
• Ensures appropriate documentation and internal controls are maintained to support audits and sponsor reviews.

Process Improvement & Systems

• Develops and improves grants and contracts management policies, procedures, tools, and workflows.
• Strengthens systems for tracking award requirements, deliverables, reporting deadlines, modifications, and compliance obligations.
• Identifies opportunities to automate or streamline portfolio monitoring and reporting.
• Establishes standard operating procedures and knowledge-management resources.
• Supports implementation and optimization of grants management or ERP systems.
• Promotes consistent, efficient, and scalable award management practices across the organization.

People Management & Subaward Oversight

• Supervises and provides strategic direction, coaching, and professional development to the Associate Manager, Contracts and Compliance, who is responsible for the organization's subaward management function.
• Establishes clear priorities, performance expectations, and workflows for subaward administration and compliance.
• Provides technical guidance and oversight to ensure subaward processes align with prime award requirements, organizational policies, and applicable regulations.
• Partners with the Associate Manager to ensure effective subaward lifecycle management, including subaward development, risk assessment, negotiation, execution, monitoring, modifications, reporting, and closeout.

Knowledge, Qualifications and Skills

• Bachelor's degree in business administration, public administration, finance, law, public health, healthcare administration, or a related field.
• Minimum of 8-10 years of progressively responsible experience in grants administration, contracts management, subaward administration, procurement, or a related field.
• Demonstrated experience managing the lifecycle of complex contracts or subaward agreements in federally funded environments.
• Strong and solid command of professional theory, techniques, and practices requiring comprehensive knowledge of contracting principles.
• Strong working knowledge of Uniform Guidance (2 CFR 200), Federal Acquisition Regulation, federal grant requirements, and procurement standards.
• Experience drafting, negotiating, administering, and closing out contracts, subawards, or similar funding instruments.
• Experience interpreting agreement terms and translating requirements into practical implementation steps for internal and external stakeholders.
• Strong project management, organizational, and documentation skills, with the ability to manage multiple agreements and deadlines simultaneously.
• Portuguese, French, or Spanish language proficiency is a plus.
• Excellent verbal and written communication skills.
• Proficiency in MS Office Suite.