The Program Manager will oversee and coordinate the day-to-day workflow of the Foster Care Eligibility unit within the Family and Children's Services Program. With a goal of meeting Program requirements set forth by the State and City laws and requirements, the Program Manager ensures effective communication and information-sharing between the Program Director, Analysts, Specialists, Supervisors, and staff. In addition to managing day-to-day workflow, the Program Manager will regularly report updates to the Program Director. Essential Duties and Responsibilities include but are not limited to: 1. Oversees, coordinates, and manages the day-to-day operations of the Foster Care Eligibility (FCE) unit to ensure timely and accurate case processing. 2. Serves as a central point of communication between FCE staff and Family & Children's Services, Fiscal, and Budget & Planning, facilitating collaboration and information-sharing. 3. Monitors and evaluates program performance, identify operational gaps, and develop short and long term goals to improve service delivery and compliance with regulatory requirements. 4. Leads, supervises, and guides Analysts, Specialists, and other FCE staff, including workload management, coaching, and performance evaluation. 5. Plans and implements updates to policies, procedures, and workflows in response to changes in State and City regulations, program requirements, or department priorities. 6. Prepares and delivers regular program status updates, trends, and recommendations to the Program Director to support strategic planning and decision making. 7. Ensures program activities comply with all applicable laws, regulations, and internal policies, maintaining quality assurance and adherence to mandated timelines. Qualifications Education Possession of a baccalaureate degree from an accredited college or university AND Experience Four (4) years of verifiable experience analyzing programs that determine eligibility for public assistance in a public or private social service agency or organization. Qualifying experience(s) must be equivalent to one (1) or more of the following City and County of San Francisco's classifications: - 2917 Program Support Analyst - 2913 Program Specialist - 2909 Hospital Eligibility Supervisor - 2907 Eligibility Worker Supervisor Substitution for Education Additional experience as described above may be substituted for the required degree on a year-for-year basis (2000 hours is equivalent to one year of experience). Thirty (30) semester units/forty-five (45) quarter units equal one year of experience. Applicants must meet the Minimum Qualifications requirement by the filing deadline unless otherwise noted. Desirable Qualifications The stated desirable qualifications may be used to identify job finalists at the end of the selection process when candidates are referred for hiring: 1. Experience working with Foster Care Eligibility programs 2. Experience using the CalSAWs system Verification of Experience and/or Education Every application is reviewed to ensure that you meet the minimum qualifications as listed in the job ad. Review SF Careers Employment Applications for considerations taken when reviewing applications. Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at https://careers.sf.gov/knowledge/experience-education/. Note: Falsifying one's education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco. Resumes will not be accepted in lieu of a completed City and County of San Francisco application. Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores. Selection Procedure(s) After application submission, candidates deemed qualified must complete all subsequent steps to advance in this selection process, which includes the following: Supplemental Questionnaire Examination (Weight: 100%) Applicants who meet the Minimum Qualifications will be invited to complete the Supplemental Questionnaire Examination; this exam is designed to measure the following competencies, which may include, but are not limited to: - Leading Cross-Functional Collaboration - Innovative Problem Solving - Critical Thinking - Delivering Results - Displaying Ownership and Accountability - Managing Performance Applicants who meet the minimum qualifications will be notified by email of the exact time, date, and location of the supplemental questionnaire examination. This is a standardized examination and, therefore, test questions and answers are not available for public inspection or review. Applicant scores on this examination may also be applied to other announcements involving other job titles, when directed by the Human Resources Director. Applicant exam responses will be vetted, as appropriate, using Artificial Intelligence (AI) use detection software. Evidence of use of AI, plagiarized answers, or falsified information in exam responses will be addressed in accordance with Civil Service Rules related to fraud and cheating. A passing score must be achieved on the supplemental questionnaire examination to continue in the selection process. Additional Information Eligible List/Score Report: A confidential eligible list of applicant names that have passed the civil service examination process will be created and used for certification purposes only. An examination score report will be established, so applicants can view the ranks, final scores and number of eligible candidates. Applicant information, including names of applicants on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection, upon request, once the eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission. The duration of the eligible list resulting from this examination process will be 6 months and may be extended with the approval of the Human Resources Director. To find Departments which use this classification, please see the city's Position Counts by Job Codes and Departments. Terms of Announcement and Appeal Rights: Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. [Note: The correction of clerical errors in an announcement may be posted on the Department of Human Resources website at https://careers.sf.gov/. The terms of this announcement may be appealed under Civil Service Rule 110.4. Such appeals must be submitted in writing to the Department of Human Resources, 1 S Van Ness Avenue, 4th Floor, San Francisco, CA [redacted] by close of business on the 5th business day following the issuance date of this examination announcement. Information concerning other Civil Service Commission Rules involving announcements, applications and examination policies, including applicant appeal rights, can be found on the Civil Service Commission website at https://sf.gov/departments/civil-service-commission. Additional Information Regarding Employment with the City and County of San Francisco - Information About the Hiring Process - Conviction History - Employee Benefits Overview - Equal Employment Opportunity - Disaster Service Worker - ADA Accommodation - Veterans Preference - Seniority Credit in Promotional Exams - Right to Work - Copies of Application Documents - Diversity Statement Where to Apply All job applications for the City and County of San Francisco must be submitted through our online portal. Please visit https://careers.sf.gov/ to begin your application process. Computers are available for the public (9:00 a.m. to 4:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor and at the City Career Center at City Hall, 1 Dr. Carlton B. Goodlett Place, Room 110. Ensure your application information is accurate, as changes may not be possible after submission. Your first and last name must match your legal ID for verification, and preferred names can be included in parentheses. Use your personal email address, not a shared or work email, to avoid unfixable issues. Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses ([redacted].org, [redacted].org, [redacted].com, [redacted].com, [redacted].org, [redacted].org, [redacted].org, [redacted].com, [redacted].org, [redacted].org, [redacted].org, [redacted].org, [redacted].edu, [redacted].info, and [redacted].com). Applicants will receive a confirmation email from that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received. If you have any questions regarding this recruitment or application process, please contact the exam analyst Valerie Tieu at [email protected] or at 415-557-5031. Recruitment ID: 166721 Videos To Watch https://www.youtube.com/watch?v=_sSFunTSgLg