Candidate must be based in Bronx, NY and comfortable with 50 - 75% travelAbout the RoleThe Fleet & Facilities Manager is responsible for executing all fleet, facilities and safety operations at the site, ensuring vehicles, equipment, and facility systems are safe, compliant, and fully operational.
This is a hands-on role that owns day-to-day maintenance, inspections, vendor coordination, and site readiness. They ensure preventative maintenance programs, safety standards, and compliance requirements are consistently met, while quickly resolving issues that impact operations.
Operating with a high level of ownership, this role manages site-level vendors, tracks asset performance, and maintains accurate system data to support compliance and operational visibility. The ideal candidate has a strong background in fleet operations and facilities maintenance, with excellent organizational, vendor management, and problem-solving skills.
Responsibilities- Oversee fleet and facility operations, including maintenance, repairs, inspections, and asset readiness
- Manage preventative maintenance programs and ensure timely tracking and completion
- Conduct vehicle inspections and enforce driver pre- and post-trip compliance
- Maintain vehicle readiness, including cleanliness, organization, and proper stocking of supplies
- Ensure vehicle systems (e.g., telematics, cameras) are functioning and escalate issues as needed
- Perform facility walkthroughs and recurring compliance checks (e.g., fire extinguishers, HVAC filters, dock doors, equipment)
- Maintain readiness of warehouse equipment (e.g., forklifts, aislemasters), including proper charging and usage
- Ensure compliance with DOT, FMCSA, OSHA, and company standards
- Support resolution of driver-related incidents, including breakdowns, accidents, and citations
- Own building and equipment inspection schedules and resolve audit or compliance issues
Vendor Management & Project Execution- Source and coordinate local vendors for maintenance, repairs, and site needs
- Obtain and compare quotes within defined guidelines
- Schedule work, manage scope execution, and drive timelines to completion
- Oversee execution of site-level projects (repairs, upgrades, maintenance)
- Monitor vendor performance and escalate issues related to quality, cost, or timelines
- Coordinate vendors for diagnostics, repairs, and preventative maintenance
Systems, Data & Documentation- Accurately log inspections, defects, maintenance, and repairs in systems (e.g., Whip Around)
- Own accuracy and completeness of maintenance, inspection, and compliance data
- Review and resolve defects to ensure proper tracking and compliance
- Maintain vehicle documentation (registration, insurance, permits) and ensure records are current
- Maintain audit-ready documentation across fleet, safety, and facility operations
- Provide updates on fleet readiness, repairs, and site conditions
Inventory, Supplies & Site Support- Manage inventory of supplies, tools, and basic equipment
- Monitor usage and proactively reorder supplies to prevent stockouts
- Restock fleet and facility supplies as needed
- Maintain organization of equipment, tools, and staging areas
- Support daily site operations as needed to ensure smooth execution
Safety & Compliance- Serve as the primary safety point of contact for the site and execute site-level safety programs
- Maintain compliance with safety SOPs, signage requirements, emergency equipment protocols, and fire/life safety systems
- Conduct routine safety walkthroughs, track corrective actions, and escalate unresolved issues
- Lead site-specific onboarding and refresher training related to safety protocols and equipment use
- Lead or support incident investigations, reporting, and corrective action plans
- Coordinate with local emergency response agencies as needed
- Ensure compliance with fire, city, and regulatory requirements
Success in This Role Looks Like- Fleet, equipment, and facilities are consistently operational, compliant, and ready for use
- Preventative maintenance, inspections, and equipment charging programs are completed on time without gaps
- Vehicles are route-ready daily with minimal downtime or last-minute issues
- Facility issues are identified early and resolved quickly with minimal impact to operations
- Vendors are responsive, cost-effective, and deliver quality work on schedule
- Safety standards are consistently followed, with no major compliance gaps or repeat issues
- Site is audit-ready at all times, with accurate and complete documentation across systems
- Data in systems (e.g., inspections, work orders, maintenance records) is accurate, timely, and reliable
- Inventory and supplies are well-managed, with minimal stockouts or excess
- Issues are owned and resolved at the site level, with clear escalation when needed
Qualifications- 3-5+ years of experience in fleet, facilities, logistics, or warehouse operations
- Working knowledge of DOT, FMCSA, and CDL-related regulations and compliance requirements
- Experience managing fleet maintenance, inspections, and preventative maintenance programs
- Ability to perform basic diagnostics and troubleshoot fleet and facility equipment issues
- Familiarity with warehouse equipment such as forklifts, aislemasters, balers, or similar systems
- Experience coordinating vendors, obtaining quotes, and managing repairs or site-level projects
- Experience working with systems such as Whip Around or similar tools for inspections, work orders, and tracking
- Strong understanding of safety and compliance in operational environments (e.g., OSHA, warehouse safety standards)
- Strong organizational skills with the ability to manage multiple priorities and maintain accurate documentation
- Ability to work in a hands-on, fast-paced environment with a high level of ownership and accountability
Compensation & Benefits:- Compensation $80,000 - $90,000
- You'll work at the fastest growing cannabis startup
- Medical/Dental/Vision offered to all full-time employees.
- Well-rounded co-workers and teammates that are all striving towards the same goal. Nabis maintains a fun and energetic culture!
- Competitive compensation.
- On-site snacks and beverages.
