We have an excellent opportunity for a full-time
Facilities Assistant Project Manager based in our
Irvine, CA* office. The Facilities Assistant Project Manager supports the planning, design, entitlement, and construction of non-store Real Estate projects, including warehouses, distribution centers, corporate offices, and other support facilities.
*This position is full-time, in-office only - Irvine, CA
General Responsibilities- Track meeting outcomes, schedules, task lists, and coordinate logistics and documentation to support Development Project Managers, and internal project teams
- Maintain accurate, version-controlled project documentation; draft updates, reports, and organize folders across entitlements, design, construction, and closeout
- Gather and manage utility data, environmental reports, site surveys, and consultant inputs; coordinate early layouts and assist with design reviews and code checks
- Research zoning, CEQA, and permitting needs; support documentation preparation, track submittals, and maintain records for agency coordination
- Log and track budgets, invoices, and purchase orders; assist with reconciliation and identify risks or cost-saving opportunities
- Attend site visits and meetings, document construction progress, track milestones and submittals, and support punch list and turnover documentation
- Assist with RFPs, proposal reviews, vendor onboarding, contract compliance, and tracking deliverables and timelines for consultants
Work Schedule + Benefits- Full-time, Exempt
- Salary Range is $77,832-$89,500
The above represents the expected pay range for this job requisition. Ultimately, in determining your pay, we will consider your experience and other job-related factors. - Office Hours: Monday-Friday, 8:00 am-5:00 pm; includes occasional night and weekend work
- Travel time: 10-20% of the work time will be spent in the field; will require occasional overnight travel (includes out-of-state)
- Excellent Benefits, to include Medical, Dental, Vision, Life Insurance, FSA's, 401(k)/Profit Sharing Plan, Adoption Assistance, Education Reimbursement, Supplemental Health Plans and Pet Insurance
Qualifications- Bachelor's Degree in Construction Management, Business Administration, Real Estate or related field;required
- 5-7 years' experience project coordination, real estate, construction, or facilities development;required
- PMP or other Project Management Certification; strong preferred
- Intermediate to advanced proficiency across multiple software platforms to include: MS Office Suite, Procore or similar construction management platform, Docusign, and project management tools (i.e. Asana)
- Effective verbal and written communication across project teams, contractors, and internal stakeholders
- Strong knowledge in project documentation, early design coordination, and permitting basics
- Experience in commercial use of entitlements; preparing and processing of entitlement applications
- Working understanding of governmental entitlement process
- Experience working with government officials and developers in guiding their projects through the entitlement and regulatory process
- Detail-oriented with a commitment to quality and long-term thinking
- Collaborative mindset with the ability to coordinate across departments
- Demonstrated ability to be flexible and highly adaptable to constant change based on business objectives
- Strong moral compass: ability to operate with integrity and professionalism when handling sensitive and confidential information
- Comfortable working in active construction environments and adverse field conditions
