Western Digital Technologies

Executive Assistant - VP Legal

Western Digital Technologies • $70K — $95K *
Irvine, CA 92620In-Person
Legal & Accounting
Less than 5 years of experience
Today
Be an Early Applicant
Job Overview by Ladders

Qualifications

  • 4+ years' experience supporting senior management in a public company, preferably in legal or finance for high tech.
  • Advanced knowledge of Microsoft 365 applications including Outlook, Word, Excel, PowerPoint, and Teams.
  • Strong attention to detail and the ability to handle confidential information responsibly.
  • Intuitive problem-solver with a proactive approach to managing deliverables.
  • Exceptional prioritization skills to navigate and manage complex issues.
  • Excellent written and oral communication capabilities.
  • Collaborative and team-oriented with strong organizational skills.

Responsibilities

  • Manage calendars for VPs, prioritizing schedules and qualifying requests.
  • Assist in planning and organizing meetings and events, both internal and external.
  • Act as a proxy for communications and approvals as authorized.
  • Oversee complex travel arrangements, optimizing itineraries and managing travel documentation.
  • Champion internal tools, managing expenses and purchase orders for the Risk Management team.
  • Coordinate with IT support to ensure effective technology use during meetings and events.
  • Utilize problem-solving skills to anticipate needs and prioritize daily tasks at a high level.

Benefits

  • Comprehensive benefits package includes medical, dental, and vision insurance.
  • Paid vacation time and sick leave.
  • Employee assistance program and various voluntary benefit programs.
  • Tuition reimbursement and transit benefits available.
  • Participation in employee stock purchase plan and 401(k) plan.
Full Job Description
Job Description

We are seeking an Executive Assistant to provide high quality support to Legal Executives and other senior legal team members. This position will report to our VP of Litigation and Risk. The successful candidate will be a highly trusted, organized individual who exercises a great deal of discretion, and has exceptional interpersonal and multi-tasking skills.

The ideal candidate describes themselves as a strategic business partner and is driven, focused, organized, and innovative. We're seeking someone who is flexible and thrives in a fast-paced environment. Excellent written and verbal communication skills, strong critical thinking and attention to detail are equally meaningful in this role. A positive attitude and a team player are a must!

Essential Duties and Responsibilities

  • Calendar Management: Manage calendars of VPs; coordinate across executives, business partners and team members by prioritizing schedules and qualifying requests. Proactively solicit agendas and manage attendee lists.
  • Meeting Planning and Event Coordination: Assist in the planning and organizing of internal and external meetings, team offsites, and organizational wide meetings. Obtain briefing documents for key internal/external meetings and create briefing packets for business trips.
  • Correspondence/Approvals: Act as a proxy for communications and approvals as authorized. Act a as a source for general inquiries and refer routine matters to appropriate parties.
  • Travel: Manage complex international and domestic travel. Carefully consider and decide the optimum travel arrangements and itineraries. Process passports and visas.
  • Tool Management: Manage expense reports and purchase orders and become a tool champion of WD's internal tools. Support expense, requisition, and payment workflows for the Risk Management team.
  • Coordinate with IT support teams in advance of meetings and events to understand the best technology needed to ensure a successful outcome.
  • In general, daily tasks are carried out at a higher level of complexity. Your job will be to problem solve, intuitively understand priorities, and plan-ahead for reoccurring events and tasks.


Qualifications

  • 4+ years' experience supporting at the senior management level in a public company, preferably for a legal or finance executive in high tech.
  • Advanced knowledge of Microsoft 365 applications: Outlook, Word, Excel, PowerPoint, Teams.
  • Great attention to detail and the maturity to handle confidential information is a must.
  • Intuitive problem-solver with thoughtful anticipation of deliverables.
  • Ability to prioritize and manage complex issues.
  • Excellent written and oral communication skills.
  • Highly organized, resourceful, and detail oriented.
  • Excellent time management skills.
  • Collaborative style, team player.
  • Propensity to learn and incorporate AI into workstreams.
  • Demonstrates leadership.
  • Passionate, kind, inclusive, and ethically minded.
  • Daily presence (Monday, Wednesday and Thursday) in office; periodically on Tuesday or Friday.
  • California notary public is preferred.


Additional Information

Based on our experience, we anticipate that the application deadline will be 07/18/2025 (3 months from posting), although we reserve the right to close the application process sooner if we hire an applicant for this position before the application deadline. If we are not able to hire someone from this role before the application deadline, we will update this posting with a new anticipated application deadline.

Compensation & Benefits Details
  • An employee's pay position within the salary range may be based on several factors including but not limited to (1) relevant education; qualifications; certifications; and experience; (2) skills, ability, knowledge of the job; (3) performance, contribution and results; (4) geographic location; (5) shift; (6) internal and external equity; and (7) business and organizational needs.
  • The salary range is what we believe to be the range of possible compensation for this role at the time of this posting. We may ultimately pay more or less than the posted range and this range is only applicable for jobs to be performed in California, Colorado, New York or remote jobs that can be performed in California, Colorado and New York. This range may be modified in the future.
  • If your position is non-exempt, you are eligible for overtime pay pursuant to company policy and applicable laws. You may also be eligible for shift differential pay, depending on the shift to which you are assigned.
  • You will be eligible to be considered for bonuses under either WD's Short Term Incentive Plan ("STI Plan") or the Sales Incentive Plan ("SIP") which provides incentive awards based on Company and individual performance, depending on your role and your performance. You may be eligible to participate in our annual Long-Term Incentive (LTI) program, which consists of restricted stock units (RSUs) or cash equivalents, pursuant to the terms of the LTI plan. Please note that not all roles are eligible to participate in the LTI program, and not all roles are eligible for equity under the LTI plan. RSU awards are also available to eligible new hires, subject to WD'S Standard Terms and Conditions for Restricted Stock Unit Awards.
  • We offer a comprehensive package of benefits including paid vacation time; paid sick leave; medical/dental/vision insurance; life, accident and disability insurance; tax-advantaged flexible spending and health savings accounts; employee assistance program; other voluntary benefit programs such as supplemental life and AD&D, legal plan, pet insurance, critical illness, accident and hospital indemnity; tuition reimbursement; transit; the Applause Program; employee stock purchase plan; and the WD Savings 401(k) Plan.
  • Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company's sole discretion, consistent with the law.

About Western Digital Technologies

Western Technology Investment is a venture capital firm that specializes in offering acquisition financing to revenue-generating firms. The firm provides debt and lease financing to venture capital backed technology companies.

Western Digital Technologies Careers

Join the innovative world of Western Digital Technologies, a leader in data storage solutions, where we are committed to empowering our global team of professionals. This is an unparalleled opportunity to advance your career with a company at the forefront of technological innovation and digital storage.

Work You’ll Do

At Western Digital Technologies, you will be part of a dynamic team that drives data innovation across various industries. Our commitment to excellence and leadership in the technology sector provides a unique platform for professionals to influence the future of digital storage and management solutions.

Explore Job Opportunities and Growth

Western Digital Technologies offers a variety of job opportunities that cater to a range of skills and experiences. Whether you’re looking for an entry-level position or a more senior role, our company is eager to support your professional growth through challenging projects and continuous learning opportunities.

Internship Programs

Kickstart your career with Western Digital Technologies through our internship programs. These positions are designed to give you hands-on experience and insights into our day-to-day operations, preparing you for a full-time role in our company. Interns at Western Digital Technologies gain invaluable industry knowledge, networking opportunities, and professional skills under the guidance of experienced mentors.

Benefits and Culture

We pride ourselves on a culture that fosters diversity, innovation, and leadership. Western Digital Technologies is dedicated to providing employees with a supportive work environment where everyone is encouraged to be their best. Our benefits package is comprehensive, including health, dental, and vision insurance, employee wellness programs, and significant career development opportunities.

Join Our Team

We are continuously hiring creative, curious, and motivated individuals who are ready to drive innovation in the technology space. Explore open positions that match your skills and interests on our careers page. At Western Digital Technologies, we value diversity and are committed to creating an inclusive environment for all employees.

Professional Development and Training

Advance your career with Western Digital Technologies through our professional development programs. We offer a range of training and development options, including leadership training, skills enhancement workshops, and diversity training sessions to help you grow as a leader and innovator in our industry.

Stay Connected

Keep up to date with the latest career tips, industry insights, and company news by subscribing to our careers blog. Personalize your experience by signing up for job alert emails tailored to your career preferences and be the first to know about new openings and exciting opportunities at Western Digital Technologies.

Apply Now

Ready to take the next step in your career? Submit your resume, prepare for your interview, and join a team that’s redefining the future of technology. At Western Digital Technologies, your future is waiting.

SEARCH WESTERN DIGITAL TECHNOLOGIES JOBS

Join us at Western Digital Technologies, where your career growth is integrated with innovation and leadership, empowering you to reach new heights in the technology industry.
Learn more about Western Digital Technologies
Size
65,600 employees
Market Cap
$9.9 billion
Industry
Enterprise Technology
Net Income
$167 million
Founded
1970
5 Year Trend
-0.3%
Revenue
$16.3 billion
NASDAQ
WDC
* Ladders Estimates

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