Job Description:The Executive Assistant (EA) to the Chief Commercial & Strategy Officer and Chief Financial Officer plays a pivotal role in enabling two senior enterprise leaders to operate at the highest level of impact across a complex, global organization.
This role extends well beyond traditional administrative support, functioning as a trusted operational and strategic partner, closely aligned to the executives' priorities, rhythms, and decision-making processes. The EA serves as a force multiplier, ensuring alignment across Commercial, Strategy, and Finance while enabling speed, clarity, and execution across a Fortune 500 enterprise with 400,000+ employees.
The ideal candidate is highly proactive, intellectually curious, and thrives in fast-paced, high-visibility environments, with the ability to anticipate needs, manage competing priorities, and drive outcomes with minimal direction. They will contribute as a key member of a collaborative, high-performing team that drives operational excellence.
Key ResponsibilitiesExecutive & Calendar Orchestration
- Owns and optimizes two highly complex executive portfolios, ensuring time is aligned to the highest-value priorities
- Anticipates needs and continuously rebalances schedules based on shifting business demands and strategic priorities
- Integrates inputs across stakeholders to create cohesive, forward-looking plans for executive engagement
- Prepares executives with context, materials, and briefing insights to ensure effectiveness in every interaction
Strategic Enablement & Business Rhythm Management
- Drives alignment of priorities across Commercial, Strategy, and Finance by ensuring seamless coordination of initiatives, deliverables, and timeliness
- Establishes and maintains operating cadence and leadership rhythms (e.g., staff meetings, business reviews, planning cycles)
- Monitors progress against key priorities, surfacing risks, gaps, and dependencies to enable proactive decision-making
- Translates broad direction into structured follow-through, ensuring execution across leadership teams
- Supports preparation for earnings cycles, board engagements, strategy sessions, and enterprise reviews with high-quality, synthesized outputs
Stakeholder Integration & Communication
- Serves as a central integrator across senior leadership, ensuring information flows seamlessly across teams and stakeholders
- Partners with executive leadership teams to drive clarity, alignment, and follow-through
- Drafts and refines high-impact communications, presentations, and executive materials
- Acts as a trusted gatekeeper, exercising sound judgment to prioritize access, engagement, and decision pathways
- Builds strong relationships across internal and external partners, including senior leaders, board members, and external stakeholders
Operational Leadership & Execution Excellence
- Ensures disciplined follow-up on key initiatives, decisions, and action items across both executive portfolios
- Identifies and implements process improvements and simplification opportunities to enhance executive and team effectiveness
- Coordinates cross-functional efforts, ensuring alignment across multiple business units and stakeholders
- Steps in to lead or support special projects, priority initiatives, and sensitive enterprise efforts as needed
Travel & Global Coordination
- Designs and executes seamless, globally integrated travel plans aligned to business priorities and commitments
- Ensures logistics are coordinated with precision across time zones, stakeholders, and changing conditions. Facilitate all required paperwork with internal and external partners - including but not limited to visas, passports, invite letters, etc.
- Manages expenses in compliance with company policies
Qualifications- 8+ years supporting C-level executives in a fast-paced, global environment
- Demonstrated ability to support multiple senior executives simultaneously with competing priorities
- Experience operating with a high degree of autonomy, driving alignment and execution across senior stakeholders
- Strong business acumen with the ability to quickly understand enterprise priorities and translate into action
- Exceptional organizational, communication, and stakeholder management skills
- Advanced proficiency in Microsoft Office Suite, Teams, and collaboration tools
- Bachelor's degree preferred
Key Competencies- Executive presence and strong business judgment
- High emotional intelligence and discretion in high-stakes environments
- Proactive, anticipatory mindset with the ability to think several steps ahead
- Structured thinker with a bias for action and execution
- Ability to synthesize complex inputs into clear direction and priorities
- Agility and resilience in a dynamic, high-performance culture
- Proven ability to work effectively in a collaborative, team-oriented environment
- High-energy, "high-charge" approach with ownership mentality
Additional Role Expectations- Ability to seamlessly navigate and support two senior executives with distinct leadership styles and priorities
- Proven success operating in large-scale, complex, global organizations (Fortune 500 / enterprise preferred)
- Comfortable working across ambiguity, with an ability to create structure, clarity, and momentum
- Onsite presence required 5 days/week at the UPS Corporate Office in Sandy Springs, GA
Additional Information for Internal Applicants- Position will be posted through July 8, 2026; 11:59 PM ET
- Position pay band: 10H
Employee Type:Permanent
