OverviewAbout the Role & TeamIDC is seeking a highly experienced and proactive Executive Assistant (EA) to support our CEO. This is a senior-level role that goes well beyond traditional administrative support. It requires a professional who can anticipate needs, manage complexity on a global scale, and ensure seamless day-to-day operations. The successful candidate will be a trusted partner, enabling the executive to focus on strategic leadership. This role requires a high degree of flexibility and responsiveness, with the ability to support an executive whose schedule extends beyond standard business hours. This role is an individual contributor and reports to the Chief Executive Officer. This is a hybrid position based in New York City with travel to Boston every 2-3 weeks for 2-3 days.
What You'll Do- Manage complex and dynamic calendars, balancing priorities across global time zones.
- Anticipate needs and ensure the executive is fully prepared for meetings, presentations, and external engagements.
- Provide timely support and follow-through during extended business hours, ensuring alignment with the executive's working pace and priorities.
- Handle sensitive and confidential information with absolute discretion.
- Monitor, organize, and streamline email and communications to maximize executive focus and effectiveness. Communication & Coordination
- Draft and refine correspondence, presentations, and briefing documents with clarity and professionalism.
- Serve as the executive's administrative liaison with senior leaders, clients, partners, and external stakeholders.
- Coordinate logistics for board-level and client-facing engagements, ensuring a polished experience.
- Collaborate regularly with the Chief of Staff to the CRO and other Executive Assistants across IDC.
- Plan and manage complex domestic and international travel with foresight, ensuring itineraries are efficient, practical, and aligned with executive priorities.
- Anticipate potential conflicts and proactively adjust schedules to minimize friction and maximize productivity.
- Prepare comprehensive itineraries and briefing materials that include logistics, meeting context, and key stakeholder details.
- Ensure seamless transitions between meetings, events, and travel segments, with a focus on keeping the executive prepared and effective.
- Coordinate logistics for leadership offsites, board meetings, and external events with a high degree of precision and professionalism.
- Process and reconcile expenses, ensuring accuracy and compliance with company policies.
- Maintain organized systems for documents, contacts, and records.
- Collaborate with internal administrative teams to ensure alignment and efficiency.
What You Bring- Minimum of 7+ years of executive assistant experience.
- Direct, dedicated experience supporting a CEO required; candidates without CEO-level support will be considered who bring direct experience supporting a CFO at a publicly traded company.
- Experience coordinating board meetings, including materials preparation, scheduling, and communications with board members.
- Exceptional written and verbal communication skills, with the ability to craft executive-level documents.
- Proven ability to manage multiple competing priorities with precision and discretion.
- Expertise in Microsoft Office Suite and collaboration platforms (Teams, Zoom, Slack, etc.).
What We Offer- 15 vacation days (prorated based on start date)
- 12 company-paid holidays
- 6 paid sick days (prorated based on start date; may vary by state)
- Medical, dental, and vision coverage
- 2 floating holidays (prorated based on start date)
- 1 volunteer day
- 401(k) company match (IDC matches 3% on the first 6% of employee contributions)
- Company-paid short-term disability
- Company-paid life insurance
- Company-paid parental leave
Compensation TransparencyAt IDC, we are committed to fair and equitable pay practices. Employees are compensated equitably for their work, aligned with their skills and experience. Salary and incentive structures are determined through a rigorous process that considers experience, education, certifications, role-specific requirements, internal equity, and verified U.S. market data from an independent third-party partner.
The expected total annual compensation, depending on location and experience, is between $120,000 - $170,000. 
