Guardian Life Insurance

Executive Assistant, Operations and Experience

Guardian Life Insurance • $81K — $122K *
New York, NY 10025Hybrid
Business Services
5 - 7 years of experience
Today
Be an Early Applicant
Job Overview by Ladders

Qualifications

  • Bachelor's degree in business administration or a related field, or equivalent experience.
  • 5+ years as an Executive Assistant to C-suite executives.
  • Organizationally savvy with strong interpersonal skills.
  • Proficient in audio-visual setup and collaboration with AV teams.
  • Excellent written and verbal communication skills.
  • Strong attention to detail and organizational capabilities.
  • Ability to multitask and manage competing priorities effectively.

Responsibilities

  • Provide proactive executive administrative support with professionalism.
  • Solve problems and recommend solutions effectively.
  • Exercise discretion and confidentiality in handling sensitive matters.
  • Coordinate travel logistics and process expenses promptly.
  • Manage calendars, schedule meetings, and resolve conflicts efficiently.
  • Respond to internal and external inquiries with urgency.
  • Prepare correspondence, reports, and materials to meet deadlines.

Benefits

  • Hybrid work model with 3 days in the office and 2 days working from home.
  • Opportunity to work closely with senior leadership teams.
  • Engagement in special projects and additional assignments as needed.
Full Job Description
The Executive Assistant will support the Head of Operations and Experience and members of his senior leadership team. The role requires high emotional intelligence and interpersonal skills, highly technical capability with suite of tools, an incredible work ethic, and the ability to proactively anticipate and manage a variety of executive needs. The Executive Assistant will exercise considerable discretion in judgment and confidentiality and will possess the organizational skills to support the varied tasks and deadlines that are required daily. The successful candidate will have the opportunity to work closely with senior leadership and play a key role in the success of the organization.

You will
  • Provide proactive level of executive administrative support, ensuring excellent service and professionalism with every interaction.
  • Demonstrate ability to solve problems and bring forward recommended solutions.
  • Consistently demonstrate excellent judgment, and integrity, exhibiting a high level of confidentiality, discretion and diplomacy when dealing with sensitive correspondence, issues, and information.
  • Coordinate all travel arrangements (flights, car service, hotel reservations, etc.) and process reimbursable expenses in a timely manner.
  • Proactively manage calendar, schedule meetings, arrange meeting logistics and resolve calendar conflicts.
  • Interact with executives and assistants internally and externally, responding to requests with an appropriate sense of urgency.
  • Prioritize and manage your own workflow to ensure quality and efficiency to meet deadlines and be flexible in adjusting to changing work priorities.
  • Proactively address, or resolve issues, within own area of accountability and keep leadership informed of any matters requiring their attention.
  • Collaborate with sourcing team and other necessary parties to initiate purchase orders (PO) and manage vendor payments effectively.
  • Prepare correspondence, reports, presentations, and other materials, ensuring deadlines are met.
  • Assist with other special projects, perform additional assignments, as needed.


You have
  • Bachelor's degree in business administration, related field, or relevant experiences.
  • 5+ years of experience as an Executive Assistant supporting C-suite level senior executives.
  • Organizationally savvy, with keen ability to read sensitive situations and respond effectively.
  • Strong knowledge of all audio visual set up (i.e., video conferencing) and ability to successfully collaborate with AV team as dictated by meeting requirements.
  • Excellent communication skills, both written and verbal.
  • Strong organizational skills and attention to detail.
  • Ability to multitask and manage competing priorities.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Experience in project management and event coordination.
  • Ability to maintain confidentiality and handle sensitive information.
  • Ability to work independently and as part of a team.
  • Flexibility to work outside of regular business hours when needed.
  • Flexibility to travel as needed to offsite meetings, key events etc (10% of time maximum)


Location /Travel

Hybrid role - 3 days in office, 2 days WFH. Location - Hudson Yards.

Salary Range:

$81,580.00 - $122,365.00

The salary range reflected above is a good faith estimate of base pay for the primary location of the position. The salary for this position ultimately will be determined based on the education, experience, knowledge, and abilities of the successful candidate. In addition to salary, this role may also be eligible for annual, sales, or other incentive compensation.

About Guardian Life Insurance

Guardian Life Insurance Careers

Join the Guardian Life Insurance team today and be part of a company that values growth, leadership, and innovation. As a leading provider in the insurance industry, Guardian Life Insurance offers a wealth of job opportunities that empower you to shape your future and strengthen your professional skills. Work You’ll Do At Guardian Life Insurance, you’ll collaborate with a diverse team of experts dedicated to providing exceptional service and innovative solutions to our clients. Our culture thrives on inclusivity and the shared ambition of our team members to drive positive change in the insurance sector. Explore a variety of career paths in areas ranging from customer service to financial advisement, each offering the potential to engage with transformative projects that impact lives. Our commitment to professional growth is evident in our robust training programs, including leadership development and diversity training, designed to enhance your skills and advance your career. Innovative Work Guardian Life Insurance is at the forefront of integrating cutting-edge technology and personalized service. Join us and contribute to initiatives that redefine industry standards and lead to more predictive and personalized customer experiences. Be Part of a Great Team Our team at Guardian Life Insurance is our strongest asset. We foster an environment where creativity and effectiveness are encouraged, making it a perfect place for those who seek to innovate and excel in their careers. With a focus on nurturing talent, we offer comprehensive benefits, competitive salaries, and a supportive atmosphere that advocates work-life balance. Future-Proof Your Career With Guardian Life Insurance, your career is future-proof. Dive into a range of employment opportunities that not only align with your current skills but also challenge you to grow and expand your capabilities. Whether you’re looking for a full-time position, an internship, or even leadership roles, Guardian Life Insurance is committed to helping you find the right path. Stay Connected Join Our Team Discover the job opportunities waiting for you at Guardian Life Insurance. We are continuously hiring and looking for individuals who are passionate, driven, and ready to contribute to our mission. Search open positions that match your skills and interests, and take the first step towards a rewarding career with us. Keep Up to Date Stay informed with the latest career tips, industry insights, and company news—all from the professionals who make Guardian Life Insurance a leader in the insurance industry. Our careers blog provides valuable information to help you prepare for your next interview, polish your resume, and enhance your networking abilities. Job Alert Emails Customize your experience by subscribing to job alerts and insider tips tailored to your preferences. Discover exciting and rewarding opportunities that await at Guardian Life Insurance, and see how you can contribute to our legacy of excellence and innovation. Join Guardian Life Insurance today and be part of a company that’s dedicated to your career growth and professional development.
Learn more about Guardian Life Insurance
Size
9,000 employees
Industry
Finance & Insurance
Founded
1860
* Ladders Estimates

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