The RoleWe're hiring an
Executive Assistant & Office Manager to be the operational backbone of Mecka's New York office and a force multiplier for leadership.
This is not a traditional EA role. We're looking for someone who is sharp, analytical, and commercially minded - someone who can run the office, support executive workflows, and plug into business development and operations work when needed. You'll be a key part of how Mecka functions day-to-day and a trusted extension of the leadership team.
If you thrive in fast-moving environments, hate wasted motion, and want to be close to the action at a company building something that matters - this is the role.
ResponsibilitiesExecutive Support
- Manage calendars, travel, and logistics for leadership with precision and proactivity
- Prepare materials, briefings, and research ahead of key meetings and decisions
- Own follow-through on action items - track what was decided, what's due, and what's slipping
- Handle sensitive information and communications with discretion and judgment
Office Operations
- Own the day-to-day operations of the NYC office - vendor relationships, supplies, facilities, and anything that keeps things running
- Set up and maintain systems and processes that make the office efficient and professional
- Coordinate events, offsites, team meetings, and visitor logistics
- Be the go-to person for anything operational in New York
Business Development Support
- Support the BD and sales team with research, outreach coordination, and pipeline tracking
- Help prepare decks, briefs, and materials for partner and customer meetings
- Assist in managing relationships - tracking touchpoints, following up, keeping things moving
- Identify opportunities to improve how we manage and grow commercial relationships
NYC Operations Lead
- Serve as the operational point of contact for the New York office
- Coordinate across teams - sales, deployments, engineering - to ensure NYC runs smoothly
- Flag issues, surface blockers, and solve problems before they escalate
- Help onboard new hires and contractors based in New York
Who You AreRequired Experience
- 3+ years in an EA, chief of staff, operations, or generalist role at a fast-moving company
- Demonstrated ability to manage multiple workstreams simultaneously without dropping balls
- Strong written and verbal communication - clear, concise, and professional
- Comfortable with data, metrics, and analytical work - not just logistics
- Experience supporting senior executives or founders directly
Strong Signals
- Prior experience at a startup, tech company, or high-growth environment
- Exposure to business development, sales operations, or commercial workflows
- Has built or improved internal processes, not just maintained them
- Comfortable using tools like Notion, Slack, Google Workspace, and CRM platforms
- Has operated as a de facto office lead or chief of staff in a previous role
You Are
- A natural executor - you see what needs to happen and make it happen
- Analytically minded - you bring data and structure to ambiguous problems
- Highly organized without being rigid - you adapt fast when priorities shift
- Discreet, trustworthy, and professional with sensitive information
- Energized by variety - no two days look the same and that's how you like it
- Low ego, high output - you care about outcomes, not credit
Why This Role- Be at the center of a fast-growing company doing important work
- High trust, high visibility, and direct access to leadership
- Real scope - this isn't a gatekeeper role, it's a builder role
- Opportunity to grow into broader operations or chief of staff responsibilities over time
- Work out of Mecka's New York office alongside a sharp, driven team
