Executive Assistant IV, Domestic Distribution

Warner Bros. Entertainment Inc. • $57K — $107K *
Burbank, CA 91505In-Person
Media
Less than 5 years of experience
Today
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Job Overview by Ladders

Qualifications

  • Bachelor's degree or equivalent experience required.
  • High proficiency in Microsoft Excel, Word, PowerPoint, and Outlook.
  • 3+ years of administrative experience supporting senior executives.
  • Strong communication and interpersonal skills.
  • Excellent problem-solving and presentation abilities.
  • Analytical and strategic-thinking skills are essential.
  • Preferred experience in theatrical distribution and studio environments.

Responsibilities

  • Provide high-level administrative support, including calendar management and travel arrangements.
  • Serve as a contact point, managing communications and drafting correspondence.
  • Coordinate meetings, agendas, and materials to ensure preparedness for executives.
  • Collaborate with internal teams on interdepartmental projects and follow-ups.
  • Maintain up-to-date knowledge of industry trends to anticipate executive needs.
  • Prepare financial and operational summaries and presentations for executive review.
  • Organize files and materials to ensure security and accessibility.

Benefits

  • Opportunity for professional growth in a high-visibility role.
  • Work in a dynamic environment within the theatrical distribution industry.
  • Gain insight into industry practices and trends through executive support.
  • Collaborate with senior leadership teams on significant projects.
  • Flexibility to manage business operations related to feature-film releases.
Full Job Description
Your Role
  • Reporting to the President, Global Distribution, this role provides high-level executive administrative support, serving as a trusted point of contact and helping ensure the office runs smoothly and efficiently. The position manages priorities, coordinates communication, supports scheduling and day-to-day business needs, and handles sensitive information with the highest level of discretion and confidentiality.


Your Role Accountabilities
  • Provides high-level administrative support to the President, including complex calendar management, meeting coordination, travel arrangements, expense reports, office supplies, and day-to-day office operations.
  • Serves as a key point of contact for the President's office; manages a high volume of incoming communications, screens and redirects inquiries, drafts correspondence and emails, and ensures timely follow-up on priority matters.
  • Coordinates meetings, agendas, materials, reports, matrices, and presentations, ensuring information is organized, accurate, and prepared in advance for executive review.
  • Partners closely with Theatrical Distribution management and internal teams to coordinate interdepartmental projects, track follow-ups, and support ongoing business needs.
  • Maintains awareness of domestic theatrical distribution priorities, industry practices, trends, and developments to help anticipate executive needs and support informed decision-making.
  • Provides targeted reporting, research, and analytical support by organizing financial, operational, and industry information; preparing summaries and materials; and coordinating follow-ups with executives and team members.
  • Supports the President and Distribution Senior Leadership Team by preparing materials, coordinating priorities, and helping manage business operations related to feature-film releases.
  • Assists with tracking, compiling, and summarizing key industry and exhibition company information, including financial and operational updates, for executive reference.
  • Prepares polished PowerPoint presentations, Excel reports, briefing materials, and executive-ready documents that clearly communicate relevant updates, findings, and recommendations.
  • Maintains organized files, reports, archives, email folders, and shared materials using Microsoft Office applications, OneDrive, and Outlook, ensuring information is accessible, current, and handled securely.


Qualifications and Experience
  • Bachelor's degree or equivalent experience in related field required.
  • High proficiency in Microsoft Excel, Word, PowerPoint and Outlook required.
  • At least 3+ years of administrative experience supporting a high-level executive
  • Strong communication, interpersonal, problem-solving, and presentation skills required.
  • Strong administrative, analytical, quantitative, and strategic-thinking skills required.
  • Previous studio experience preferred with theatrical distribution strongly preferred
  • Ability to distill complex information into clear and concise communication
  • Ability to travel and work overtime as needed
  • General Office Activities - Walking, Talking, Standing, Sitting, Typing, and etc.

About Warner Bros. Entertainment Inc.

Warner Bros. Interactive Entertainment is an American video game publisher based in Burbank, California, and part of the newly-formed Global Streaming and Interactive Entertainment unit of Warner Bros. Discovery. WBIE was founded on January 14, 2004 under Warner Bros. and transferred to the Home Entertainment division when that company was formed in October 2005. WBIE manages the wholly owned game development studios TT Games, Rocksteady Studios, NetherRealm Studios, Monolith Productions, WB Games Boston, Avalanche Software, and WB Games Montréal, among others.
Learn more about Warner Bros. Entertainment Inc.
Industry
Media
Founded
1918
* Ladders Estimates

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