Candidate Success Factors:Candidates are measured on the following four performance drivers, which will dictate how individual impact is considered on the Americas platform:
- Results and Impact
- Able to influence peers and team.
- Demonstrates good judgement when making decisions of high complexity and impact.
- Exercise appropriate autonomy in the execution and delivery of work.
- Responsible for driving outcomes, which have meaningful effect on team or department.
- Leadership and Collaboration:
- Creates trust with colleagues.
- Acts in leadership capacity for projects, processes, or programs.
- Client, Customer and Stakeholder Focus:
- Able to build relationships with a mix of colleagues and clients.
- Interacts regularly with management and department leaders.
- Demonstrates the ability to influence stakeholders at the team level.
- Compliance Culture and Conduct:
- Takes full responsibility for personal actions and demonstrates courage in facing problems and conflicts.
- Perceived as a person of high moral character; upholds corporate values and displays high ethical standards.
Responsibilities:- Calendar Management - complex agenda and setting of meetings across all time zones
- Schedule and track client meetings and support, including Board and Regulatory meetings
- Domestic & International Travel arrangements; expense claims, expedited travel services
- Coordinate webcasts, video and telepresence conferences as needed
- Preparation and coordination of departmental meetings, events, and Town Halls.
- Creating, editing and preparation of emails, organization charts and presentations.
- Managing logistics for visitors
- Assist with the onboarding process of new hires and transfer candidates.
- Ordering, replenishment, arrangement and distribution of departmental supplies.
- Management of incoming and outgoing phone calls and communications
- Maintain current e-mail distribution lists in Outlook
- Modification and distribution of departmental reports.
- Completion of any reasonable projects or tasks, as requested by management.
- Manage principals' inbox/outbox with extensive follow up as needed
- Utilize several applications, both proprietary systems and the Microsoft Office Suite
Minimum Required Qualifications:- A minimum of 2 + years of relevant experience.
- Excellent calendar management skills, including the coordination of complex executive meetings.
- Well organized, detail oriented, flexible and enjoy the administrative challenges of supporting executive level employees.
- Experience handling confidential materials at all levels.
- Undergraduate degree in related business field of study.
- Knowledge of administrative and clerical procedures and systems, such as MS Word, Excel & PowerPoint.
- Experience in coordinating travel (both Domestic & International) & extensive experience in expense reporting.
- Knowledge of principles and processes for providing customer and personal services.
- Demonstrated ability to quickly learn and become proficient with a wide range of software applications, including both proprietary systems and the Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
Preferred Qualifications:- Bachelor's degree preferred.
FINRA Registrations Required: CFTC Swap Dealer Associated Person (if yes, NFA Swaps Proficiency Program is required): SEC Security-Based Swap Dealer Associated Person:While the description above describes our ideal candidate, we encourage applicants to apply even if they do not fully meet the complete list of qualifications noted.
The expected starting salary range for this position is between $85,000 to $110,000 annually. The actual salary may vary based upon several factors including, but not limited to, relevant skills/experience, time in role, base salary of internal peers, prior performance, business line, and geographic/office location.
In addition, our comprehensive benefits package aims to support our employees in various aspects of their lives. From healthcare and wellness programs to retirement plans and childcare services, we prioritize the well-being and growth of our employees. Our benefits include medical, dental and vision coverage, a 401(k) Savings Plan, backup childcare, life, accident and disability insurance, mental health support and paid time off. Additional details about our benefits offerings, inclusive of eligibility for a discretionary bonus, will be provided during the hiring process.
