ResponsibilitiesWe are looking for an experienced Executive Assistant to provide overall administrative support to the EVP of New York Development. This individual will be full-time onsite in our New York office in Hudson Yards. Responsibilities include but are not limited to:
- Manage EVP calendar with the ability to anticipate calendar conflicts, manage last-minute changes, and work across different office locations and time zones
- Prepare and process expense reports, liaising with Finance teams daily in a timely manner
- Book extensive domestic and international air and ground travel, and other accommodations
- Coordinate and plan events both in New York and throughout the US; including but not limited to lunch/dinner reservations, client networking events, etc.
- Act as point person for new hire, technology setup and department supplies
- Organize the office and order supplies as needed
- Answer the phone line and track messages
- Manage conference rooms in the office
- Assist with presentations, i.e. slide and report creation, internal and external materials in accordance with company standards, printing and binding books
- Assist with ad hoc and special projects as assigned
Qualifications- Minimum of 3+ years of strong executive level administrative experience
- Experience working in a corporate environment is highly preferred
- Experience dealing with highly confidential data and information
- Must have a high level of professionalism and maturity
- Excellent communication skills; both written and verbal
- Strong knowledge of Microsoft Outlook; proficient in Word, Excel, PowerPoint
- Strong multi-tasking capabilities and time management, excellent organizational skills
- Comfortable working in a fast-paced environment, shift direction easily and prioritize
- Keen attention to detail
- Must be a team player
- Bachelor's degree required
CompensationThe anticipated base salary range for this position is listed below. In addition to a competitive base salary, you will be eligible to receive discretionary bonus incentives and a comprehensive benefits package.
Anticipated base salary range: $43.27 - $52.88 / hour
Actual base salary within the anticipated range will be determined by several components including, but not limited to, the individual's experience, skills, qualifications, and market factors.
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