As DDN continues its rapid growth and expansion, we are looking for exceptional Executive Assistants who can support and enable our Senior Leadership Team to operate at their best. This is a high-impact role where you will play a critical part in driving efficiency, alignment, and success across the leadership organisation.
This is an opportunity to make a meaningful impact within a company shaping the future of AI and data management.
The position combines executive support, coordination of leadership activities, event planning, and operational support, acting as a key enabler for leadership alignment and execution.
Key ResponsibilitiesExecutive Support- Manage complex calendars, scheduling, and meeting coordination for members of the Senior Leadership Team
- Prepare correspondence, presentations, and reports with a high degree of accuracy and professionalism
- Coordinate travel arrangements, itineraries, and expense reporting
- Ensure leaders are fully prepared for meetings with appropriate briefing materials
Leadership Coordination- Support the organization and logistics of leadership meetings, including agenda creation, documentation, and follow-up tracking
- Collaborate with other executive assistants and business support teams to ensure alignment across functions
- Serve as a key point of contact for internal and external stakeholders
Event and Engagement Management- Plan and coordinate leadership events, offsites, town halls, and engagement initiatives
- Manage logistics including venue coordination, virtual platforms, communications, and materials
- Support initiatives that enhance communication, engagement, and organizational culture
Operational Support- Assist with the execution and tracking of key initiatives, ensuring deadlines and deliverables are met
- Maintain organized documentation, records, and systems to support efficient operations
- Identify and implement process improvements to enhance effectiveness and efficiency
Confidentiality and Professionalism- Handle sensitive and confidential information with the highest level of discretion
- Maintain professionalism in all communications and interaction
- Demonstrate a flexible, team-first mindset with a willingness to step in wherever needed to support the broader team's success.
- Adapt readily to shifting priorities and embraces a collaborative approach, lending support across functions as business needs evolve.
Desired Experience- Proven experience as an Executive Assistant supporting senior leaders in a fast-paced, high-growth environment
- Experience in a globally distributed company working across multiple timezones
- Exceptional organizational and time management skills
- Strong written and verbal communication skills
- Ability to manage multiple priorities with attention to detail
- Experience coordinating meetings, events, and executive logistics
- High level of discretion and professionalism
- Proficiency with standard business tools and systems
