Job DescriptionOverview:Provide comprehensive administrative support to the Clinical Services Group and U.S. Sales & Marketing organization, including coordination of business travel, expense reporting, meetings and events, and clinician engagements. Ensure seamless day-to-day operations through effective scheduling, communication, and execution of a wide range of administrative activities.
Essential Job Functions:- Manage schedule and calendar of management with attention to accuracy and detail, including keeping Executive informed of calendar changes and change requests
- Use relevant systems to prepare correspondence and presentations, and support data entry and reporting for departmental and executive needs.
- Manage and coordinate meetings, events, travel logistics, and office supply needs to ensure seamless support for departmental and executive priorities.
- Ensure the preparation of information, documents, and logistics for assigned departments or executive level management
- Schedule domestic and international travel in compliance with existing policies and procedures, to optimize use of Executive's time and schedule
- Support additional administrative or operational tasks as needed.
Requirements:- High school diploma with 6 years of experience directly related to executive administrative support of senior leaders
- Excellent written and verbal communications skills, including negotiating and relationship management skills
- Extensive knowledge and understanding of company policies, procedures, and administrative requirements
- Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint
- Advanced problem-solving skills
- Ability to manage complex travel arrangements, in keeping with overall time commitments and in support of optimizing time management
- Completes tasks in resourceful and effective ways
- Ability to manage internal and external confidential information with utmost discretion
- Works autonomously within established procedures and practices
- Ability to build and maintain strong relationships across the organization to influence and achieve objectives
- Ability to work in a fast paced, dynamic work environment
- Strict attention to detail
- Ability to interact professionally with all organizational levels
At BD, we prioritize on-site collaboration because we believe it fosters creativity, innovation, and effective problem-solving, which are essential in the fast-paced healthcare industry. For most roles, we require a minimum of 4 days of in-office presence per week to maintain our culture of excellence and ensure smooth operations, while also recognizing the importance of flexibility and work-life balance. Remote or field-based positions will have different workplace arrangements which will be indicated in the job posting.
Primary Work LocationUSA CA - Irvine Laguna Canyon
Additional LocationsWork ShiftAt BD, we reward, support and develop our associates through our comprehensive Total Rewards program. We are committed to attracting and retaining high quality talent by providing reward and recognition opportunities that promote a performance-based culture, as well as a competitive package of compensation and benefits programs. You can learn more on our career site under "Our Commitment to You."
Our salary or hourly rate ranges reward associates fairly and competitively. We regularly review these ranges and factors, such as location, contribute to the range displayed.
Our pay is based on the role and the necessary skills and education to perform it successfully. The salary or hourly rate offered is determined by the role's specific requirements, including any applicable step rate pay system at the work location. Salary or hourly pay ranges are influenced by labor laws and Collective Bargaining Agreement (CBA) requirements applicable to the work location which may also affect the workplace arrangement of the role.
Salary Range Information$29.70 - $47.50 USD Hourly
