About the RoleThis role will work under the guidance of the Enterprise Events Lead to support high-impact OpenAI enterprise events, with ownership across operations, vendor coordination, guest experience, safety, budgets, communications, and post-event reporting. The ideal candidate is a detail-heavy event operator who can move quickly, solve creatively, manage front-of-house moments gracefully, and use event systems confidently.
This role is expected to be based in San Francisco, CA, and three days a week in office.
In this role you will:- Manage high-profile events end to end, including workstreams, registration, guest experience, catering, and onsite production.
- Build and maintain project timelines that track milestones, deliverables, dependencies, and deadlines.
- Source, negotiate with, and coordinate vendors, including catering, AV, and creative production teams.
- Own attendee registration, check-in, and pre- and post-event communications.
- Track budgets, invoices, and spend against targets with meticulous financial records.
- Coordinate across design, procurement, security, vendors, and internal stakeholders to align execution with strategy and brand guidelines.
- Implement safety and security protocols that protect attendee well-being and meet compliance expectations.
- Analyze event metrics, attendee feedback, and key learnings to improve future events and measure ROI.
You might thrive in this role if you:- 4+ years of event production experience across end-to-end planning, onsite execution, and post-event analysis.
- Strong ownership of guest experience, front-of-house operations, and vendor coordination for high-profile corporate events.
- Comfort working in a fast-paced, detail-heavy environment with meticulous planning and creative problem-solving.
- Tech-savvy operator fluent on Mac and event software systems such as Airtable, Luma, Swoogo, Google Sheets, or similar tools.
- Passion for OpenAI's mission and excitement about showcasing AI technology through impactful event experiences.
