Summary

The Events Manager - Global, working in collaboration with and in support of the firm's cross-border US, Canada, Latin Americas, and global strategic events and initiatives, working closely with stakeholders to develop and provide strategic leadership for all event types. This includes overseeing all pre-event, onsite, and post-event logistical operations. Performs all responsibilities with a commitment to providing "white glove service" to the firm's attorneys and professional staff, as well as firm clients and business partners. This role may require travel domestically and internationally and works across a variety of countries, regions and time zones, which does require adaptability and flexibility to best service stakeholders.

Location

This position can sit in our New York or Miami office and offers a hybrid work schedule with a minimum of 2-3 days in the office.

Responsibilities

• Identify venue, create budget, develop planning timeline, and negotiate vendor contracts.
• Work with the communications and design teams to develop invitations, oversee invitation distribution, and manage event mailing lists.
• Manage and utilize the CVENT platform to create invitations, build registration pages and microsites, manage attendee lists and profiles, create reports, and update and maintain data pre and post event.
• Produce events to align with DLA Piper's reputation as a world-class provider.
• Travel as needed to other cities where DLA Piper events are hosted.
• Performs other duties as assigned.

Desired Skills

Experience with Cvent management software. Must possess solid project management skills and be capable of working well under pressure and quickly adapting to change in a fast-paced, deadline-driven environment. Excellent communication skills and professional appearance, demeanor and work ethic are required. Strong written and verbal English and Spanish language communications skills. Staying up to date on industry trends and best practices, attending webinars and seeking opportunities for professional growth are strongly encouraged. Ability to produce high level events that reach our top-tier clients; establish good working relationships with vendors; and demonstrate high quality client service while maintaining a pleasant demeanor in stressful situations. Solid negotiating skills in order to achieve high level goals while staying within budget parameters for each event. Knowledge of event technologies and how to leverage technology to enhance the attendee journey. Ability to identify and implement strategies for collecting relevant data to drive future decision making. Detail oriented, thorough proofreading skills, and possesses the ability to prioritize. Must be a self-starter who is able to work with minimal supervision and have good interpersonal skills and possess the ability to work with many different personalities. Flexibility to work long hours as needed. Proficiency in Excel, PowerPoint, WebEx, Word, and basic use of databases.

Preferred Education

• Bachelor's Degree in Marketing, Communications, or related field.

Minimum Years of Experience

• 4 years' experience of professional/corporate meeting planning or meeting management position.

Essential Job Expectations

While the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to:

• Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties.
• Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner.
• Provide timely, accurate, and quality work product.
• Successfully meet deadlines, expectations, and perform work duties as required.
• Foster positive work relationships.
• Comply with all firm policies and practices.
• Engage in both physical and sedentary activity, such as (a) working at a computer for extended periods of time, including on-screen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in meetings as needed.
• Ability to work under pressure and manage competing demands in a fast-paced environment.
• Perform all other duties, tasks or projects as assigned.

Our employees are expected to embrace and uphold our firm values as a part of our DLA Piper culture. We are committed to excellence in how we represent our clients and develop our people.

Physical Demands

Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Work Environment

The individual selected for this position may have the opportunity for a hybrid work arrangement comprised of remote and in-office work, the requirement for which will be determined in coordination with the hiring manager or supervisor and may be modified in the firm's discretion in the future.

Disclaimer

The purpose of this job description is to provide a concise statement of the work elements and to organize and present the information in a standardized way. It is not intended to describe all the elements of the work that may be performed by every individual in this classification, nor should it serve as the sole criteria for personnel decisions and actions. The job duties, requirements, and expectations for this position may be modified at the Firm's discretion at any time. This job description does not change the at-will nature of employment.

Application Process

Applicants must apply directly online instead of sending application materials via email.

Accommodation

Reasonable accommodations may be made upon request to permit individuals with a disability to perform the essential functions and responsibilities of the position or to participate in the job selection process. If you have a request for an accommodation during the application process, please contact [email protected].

Agency applications will not be considered.

No immigration sponsorship is available for this position.

The firm's expected hiring range for this position is $100,787 - $153,578 per year depending on the candidate's geographic market location.

The compensation offered for employment will also be dependent on other factors including the candidate's experience, skills, educational and professional background, and overall qualifications. We offer a comprehensive package of benefits including medical/dental/vision insurance, and 401(k).

Applicants who are not based in the jurisdiction in which this position is posted and who apply for this role are doing so voluntary and are not eligible for relocation assistance. Any relocation benefits, if any, are provided only where a relocation is required at the firm's direction and in accordance with applicable policy and law.

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