UC Job TitleDonor Events & Stewardship Coordinator (ALUMNI EXTERNAL REL SPEC 3)
CityDavis
Job SummaryUnder general supervision of the Assistant Athletics Director of Development, plan and manage ICA special events designed to actively engage alumni and donors with ICA and the university through recognition, cultivation, stewardship and solicitation opportunities inherent in these events. In collaboration with Athletics and University special events staff, manage from design to inception over 50 events annually that provide broad positive public relations for ICA and UC Davis, and build and strengthen relationships with alumni and donors. Administer ICA special events, including the operation and financial management of each event, coordination of the ICA events calendar with the university calendar, and serve as the department liaison for ICA donor related events to the coaches, staff, and other campus units. This position will also provide general supervision to event-based student support staff and athletics development fellows. This position will also personally manage all stewardship efforts for UC Davis Athletics donors, including management of endowment stewardship programs, Team Aggie benefit fulfillment, and sport specific booster program benefits in conjunction with other athletics development staff.
Apply By Date October 22, 2026 at 11:59pm.
Minimum Qualifications- Experience planning, coordinating, and managing a wide variety of special events in a large institutional setting. Experience recruiting, directing, and motivating volunteers; skill to lead and mentor administrative and student staff in a team environment.
- Experience in planning and implementing goal-oriented events.
- Knowledge of fundraising principles, practices, and trends, preferably in a university setting.Project management skills.
Analytical and critical thinking skills, including skill in creative and effective decision-making and problem identification/avoidance/resolution.Written, oral and interpersonal communication skills, including political acumen, to build and maintain effective working relationship at all organizational levels and with outside constituencies.
Preferred Qualifications - Knowledge of acceptable budget practices; experience preparing budgets, budget reports/forecast projections and reconciling expenses.
- Skill to use Internet, spreadsheets, databases and the use of Advance Information Systems (clipboards, event coordination, query tools, etc.)Ability to represent information about Intercollegiate Athletics, the University, its people, mission, and work to a variety of people over the phone and in person.
Key Responsibilities - 6 0 % - Special and Donor Events Management
- 3 0% - Donor Relations and Stewardship
- 1 0 % - Administration and Budget
POSITION INFORMATION - Departmental Budgeted Salary Range: $73,000 annually
- Full ALUMNI EXTERNAL REL SPEC 3 Pay Scale : $71,600 - $127,800
- Salary Frequency: Monthly
- Salary Grade: 21
- UC Job Title: ALUMNI EXTERNAL REL SPEC 3
- Number of Positions: 1
- Appointment Type: Staff: Career
- Percentage of Time: 100%
- Shift Hours: M-F 8am-5pm
- Location: Vernard B. Hickey Gymnasium, Davis Campus
- Union Representation: CX
- Benefits Eligible: Yes
- H1-B Eligible: Applicants must be permanently authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa.
- Hybrid/Remote/Onsite: This position is on-site five days a week. This position is based in Davis, CA.
BenefitsOutstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page .
If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html
• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
• UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff
Physical Demands - Standing - Occasional Up to 3 Hours
- Walking - Occasional Up to 3 Hours
- Sitting - Frequent 3 to 6 Hours
- Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
- Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
- Bending/Stooping - Occasional Up to 3 Hours
- Squatting/Kneeling - Occasional Up to 3 Hours
- Twisting - Occasional Up to 3 Hours
- Reaching overhead - Occasional Up to 3 Hours
- Keyboard use/repetitive motion - Frequent 3 to 6 Hours
- Sustained attention and concentration - Frequent 3 to 6 Hours
- Complex problem solving/reasoning - Frequent 3 to 6 Hours
- Ability to organize & prioritize - Frequent 3 to 6 Hours
- Communication skills - Frequent 3 to 6 Hours
- Numerical skills - Frequent 3 to 6 Hours
- Constant Interaction - Frequent 3 to 6 Hours
- Customer/Patient Contact - Frequent 3 to 6 Hours
- Multiple Concurrent Tasks - Frequent 3 to 6 Hours
Mental Demands - Sustained attention and concentration - Frequent 3 to 6 Hours
- Complex problem solving/reasoning - Frequent 3 to 6 Hours
- Ability to organize & prioritize - Frequent 3 to 6 Hours
- Communication skills - Frequent 3 to 6 Hours
- Numerical skills - Frequent 3 to 6 Hours
- Constant Interaction - Frequent 3 to 6 Hours
- Customer/Patient Contact - Frequent 3 to 6 Hours
- Multiple Concurrent Tasks - Frequent 3 to 6 Hours
Special Requirements - This is a critical position, as defined by UC policy and local procedures, and as such, employment is contingent upon successful completion of background check(s), including but not limited to criminal record history background check(s) .
- The duties or functions of this position include the handling of cash (or cash equivalents) .
- Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer .
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