POSITION SUMMARYReports to: Document Control Lead
The Document Control Coordinator shall be responsible for:
- Coordinate and oversee all aspects of the Document Control process, including the registration, uploading, distribution, andarchiving of technical documents, drawings, and commercial correspondence.
- Monitor and follow up on action items with cross-functional discipline teams to ensure timely completion.
- Ensure the accuracy, consistency, and compliance of documentation with established policies, procedures, and quality standards.
- Maintain strict confidentiality of sensitive information, contractual terms, and project-related data.
- Manage the seamless flow of documentation across internal departments and external stakeholders, ensuring timely access and availability.
- Retrieve and provide documents upon request, supporting various project teams and departments efficiently.
- Develop and manage electronic document workflows to streamline review and approval processes.
- Conduct quality checks on incoming and outgoing documentation, identifying and resolving discrepancies proactively.
- Collaborate closely with other document control teams to align practices and support overall documentation goals.
- Prepare detailed, ad-hoc reports and summaries for ongoing projects as needed by management or project leads.
- Perform additional administrative or project support duties as required to contribute to overall team success.
EDUCATION AND QUALIFICATIONS- Completion of a post-secondary education-Bachelor's degree or College Diploma preferred-or an equivalent combination of education, training, and experience in Document Management or a related discipline
- Minimum 3-5 years of document control experience in a construction project or site-based environment
- Proven experience in computerized and/or manual document control management, preferably within the engineering or a related industry
- Strong organizational skills and attention to detail
- Proficiency in document control software and Microsoft Office Suite
- Ability to work independently and collaboratively in a fast-paced environment
JOB REQUIREMENTSAdvanced proficiency with applicable software applications in related field (MS Office, Adobe Acrobat Professional, Aconex & SharePoint)
- Experience with SharePoint, Aconex and Unifier is considered an asset
- Knowledge of project documentation and engineering terminology
- Strong written, verbal, communication, and interpersonal skills
- Detail-oriented, highly organized, and good at managing time and workload
- Ability to accurately and efficiently input and maintain documentation metadata
- Ability to interpret and follow project process, procedures, workflows, and standards
- Strong follow up skills and efficient ability to coordinate
- Experience working in a project team environment with ability to build strong rapport with team members, clients, third
parties, and subcontractors - Ability to meet deadlines in a fast-paced environment, deal with pressure in a professional manner and effectively deal with
and adjust quickly to changing priorities
Salary Banding: $80,000 - $90,000
WORK ENVIRONMENTThis position is located in Toronto, ON.
We appreciate your interest; however, only qualified candidates will be contacted by our Talent Acquisition Team. We do not accept unsolicited agency resumes.
