Position Summary:
This role is responsible for helping minimize contractual risk, ensuring compliance with contractual obligations, and supporting the successful execution of commercial and government programs. The Contract Specialist will work closely with Program Management, Finance, Business Development, Supply Chain, and Leadership to review agreements, support negotiations, administer contract requirements, and ensure compliance with applicable regulations.
What You'll Own
Review and administration of customer, vendor, and subcontract agreements
Contract compliance and risk management activities
Proposal support and contractual representations and certifications
Import/export compliance processes and documentation
Government property reporting and contract closeout activities
Support of corporate registrations, certifications, and regulatory requirements
Essential Functions:
Contract Administration & Compliance
- Review incoming customer and vendor contracts, modifications, and agreements to identify contractual risks and compliance requirements
- Coordinate internally and externally to resolve contract issues and negotiate acceptable terms
- Support contract execution, administration, and closeout activities
- Ensure contract requirements are properly communicated and flowed down to subcontractors and suppliers
- Review program set up at contract award and coordinate with Finance and Program Management to ensure accuracy
- Monitor contractual obligations and support compliance with customer requirements
- Draft and review agreements including NDAs, Master Purchase Agreements, Long-Term Agreements, Referral Agreements, and other business contracts
Proposal & Business Support
- Support proposal preparation activities, including representations and certifications
- Complete customer-required forms and contractual documentation
- Support pricing compliance activities and proposal reviews
- Assist with contract negotiations as required
- Coordinate customer and vendor portal registrations and account maintenance
Subcontracts & Supplier Agreements
- Prepare and review Statements of Work (SOWs), sole source justifications, and contract flow downs
- Review and administer subcontractor and vendor agreements
- Process supplier onboarding documentation and compliance questionnaires
- Support supplier compliance with contractual requirements
Import, Export & Regulatory Compliance
- Support compliance with U.S. import/export regulations and trade requirements
- Review export-controlled transactions and foreign orders for compliance concerns
- Assist with export classifications and license applications
- Maintain DDTC registrations and related compliance records
- Develop and maintain export compliance procedures and training materials
- Advise internal stakeholders on export compliance requirements and associated risks
- Coordinate activities with freight forwarders, customs brokers, and government agencies as needed
Government Property & Corporate Compliance
- Support government property tracking and reporting requirements
- Assist with SAM.gov, SBA, and other regulatory registrations
- Support insurance compliance reviews and customer requirements
- Maintain records and documentation supporting audits and compliance activities
Credit & Accounts Receivable Support
- Assist with customer credit reviews and approval processes
- Support collection efforts for past due accounts
- Coordinate with third-party collection agencies as needed
- Evaluate customer and vendor credit terms and associated risks
What You Bring
Experience
- 3+ years of contract administration, contract management, paralegal, or related experience
- Experience supporting government contracts and commercial agreements
- Experience reviewing and negotiating contract terms and conditions
- Familiarity with proposal support and contract compliance activities
Technical Knowledge
- Strong understanding of FAR, DFARS, and government contracting principles
- Working knowledge of Cost Accounting Standards (CAS) and contract compliance requirements
- Knowledge of U.S. import/export regulations and international trade compliance
- Understanding of contractual risk management and mitigation practices
Skills & Capabilities
- Strong analytical and problem-solving abilities
- Excellent attention to detail and organizational skills
- Strong written and verbal communication skills
- Ability to manage multiple priorities and deadlines simultaneously
- Ability to work collaboratively across multiple departments and levels of the organization
Software & Tools
- Advanced proficiency with Microsoft Office Suite, including Word, Excel, and PowerPoint
- Experience working with contract management systems, ERP systems, or government contracting platforms preferred
Preferred Qualifications
- Paralegal experience focused on contract law
- Law degree or legal studies background
- Experience supporting aerospace, defense, manufacturing, or government contracting organizations
Compensation & Benefits
- Salary Range: $75,000 - $125,000 (based on experience and skillset)
- 100% Employer-Paid Medical & Dental
- Annual Bonus Program
- 401(k) with 5% Match
- Employee Stock Option Program
- 9/80 Work Schedule (every other Friday off)
- 8 Paid Holidays + Generous PTO (up to 4 weeks after 5 years)
- $2,500 Tuition Reimbursement
