Title: Construction Project Engineer 3

Location: Phoenix, Arizona

Explain a typical day in the role.:

• A typical day begins with reviewing document-control dashboards, turnover trackers, and outstanding action items to identify overdue submittals, RFIs, drawings, O&M manuals, commissioning records, and closeout deliverables. The Document Controller prioritizes critical documentation required to support construction activities, commissioning, and upcoming turnover milestones.
• Throughout the day, the role coordinates with Construction Managers, Project Engineers, General Contractors, subcontractors, design consultants, commissioning teams, and Operations to collect, review, organize, and track project documentation. This includes maintaining document registers, managing revisions, verifying document accuracy, and ensuring information is properly uploaded and stored within project repositories.
• A significant portion of the day is dedicated to tracking turnover and closeout documentation, identifying gaps, following up on missing deliverables, and validating that records comply with project requirements and turnover documentation matrices. The Document Controller reviews O&M manuals, as-built drawings, testing and commissioning reports, warranty packages, training records, and other turnover-critical documents.
• The role also supports quality reviews of project documentation, ensuring records are complete, current, correctly classified, and audit-ready. Regular communication with project stakeholders is required to resolve documentation issues, maintain progress toward turnover milestones, and ensure Operations receives complete and accurate project records at handover.
• Success in this role is measured by the accuracy, completeness, traceability, and timely delivery of project documentation that supports successful commissioning, turnover, and operational acceptance.

Job Summary

• The Document Controller is responsible for establishing, maintaining, tracking, reviewing, and governing project documentation throughout the construction lifecycle, from design and construction through commissioning, turnover, closeout, and transition to Operations.
• The position serves as a central coordination point between the project team, General Contractor, subcontractors, design consultants, commissioning teams, vendors, and Operations to ensure that project records and turnover deliverables are complete, current, traceable, properly classified, and stored within the approved project repository.
• A major focus of the position is ensuring that turnover documentation complies with contractual requirements, including the applicable Division 01 specifications and the project Turnover Documentation Matrix. The governing turnover specification requires deliverables to follow Appendix, etc., maintain records of ownership transfer, and upload electronic documentation to the Owner-designated project repository.

Key Responsibilities

Document Control & Information Management
• Maintain organized and traceable project records throughout the construction lifecycle.
• Control document numbering, naming, revision status, metadata, distribution, filing, retrieval, and archival.

• Maintain document registers and trackers for drawings, submittals, RFIs, reports, permits, certificates, closeout records, and turnover deliverables.
• Verify that documents are uploaded and filed within the appropriate project repository and folder structure.
  • Identify duplicate, obsolete, superseded, incomplete, or incorrectly classified documentation.
  • Maintain clear audit trails showing document status and ownership.
  
  Submittal & RFI Administration
  • Support the administration and tracking of technical submittals, shop drawings, product data, samples, RFIs, and supporting documentation.
  • Monitor submittal status, revisions, reviewer comments, approvals, resubmittals, and outstanding actions.
  • Ensure approved documents are clearly distinguishable from superseded or rejected versions.
  • Coordinate with responsible stakeholders when documentation is overdue, incomplete, or requires correction.
  • Maintain project-reference documentation, including RFIs, submittals and change-order information.
  
  Turnover & Closeout Management
  • Develop and maintain turnover and closeout document trackers.
  • Review contractual requirements and establish required deliverables by discipline, system, equipment package, building, area, or turnover tranche.
  • Track documentation against the applicable Turnover Documentation Matrix.
  • Identify documentation gaps, overdue deliverables, and potential turnover risks.
  • Coordinate with General Contractors, subcontractors, vendors, Engineering, Commissioning, and Operations for resolution.
  • Support turnover planning, Go/No-Go readiness, final completion, and post-turnover closeout activities.
  
  O&M Manual Management
  • Track draft, submitted, reviewed, approved, and final O&M manuals.
  • Verify O&M manuals are organized by the correct system/equipment and specification requirements.
  • Confirm manuals contain applicable equipment information, operating instructions, maintenance requirements, warranties, drawings, certificates, test records, and supporting technical information.
  • Verify final approved O&M documentation is properly filed and accessible to Operations.
  
  As-Built & Record Drawing Control
  • Maintain registers for IFC, revised, As-Built, and record drawings.
  • Track As-Built documentation by discipline.
  • Verify complete drawing sets are received.
  • Coordinate missing or incomplete drawing packages with responsible contractors and designers.
  • Track required native/source files in addition to PDF deliverables where applicable.
  
  Testing, Commissioning & Technical Records
  
  Maintain and track technical closeout records including applicable:
  • Commissioning reports and scripts
  • Test and balance reports
  • Torque test results/reports
  • Third-party testing
  • Telecom test results
  • Electrical coordination studies
  • Arc-flash studies
  • Relay settings and associated program files
  • Grounding studies
  • Equipment test and startup reports
  • Native calculation and engineering files when contractually required
  
  Equipment & Asset Documentation
  • Coordinate equipment information required for turnover.
  • Track equipment IDs/tags and associated documentation.
  • Assist with validation of equipment records against drawings, O&M documentation, commissioning information, warranties, and vendor records.
  • Support collection and validation of required equipment attributes for operational handover.
  
  Warranties, Spare Parts, Attic Stock & Keys
  
  Track and coordinate documentation associated with:
  • Warranty books/packages
  • Warranty start and expiration dates
  • Critical spares
  • Attic stock
  • Specialty tools
  • Equipment keys
  • Mechanical/interlocking keys
  • Ownership-transfer documentation and transmittals
  
  Training Documentation
  • Track required Operations training by discipline and equipment/system.
  • Maintain training schedules, attendance records, training materials, presentations, and associated documentation.
  • Confirm applicable training recordings and supporting records are collected and filed.
  • Coordinate outstanding training documentation before final turnover.
  
  Compliance & Quality Control
  • Perform quality-control reviews of documentation before final acceptance and turnover.
  • Cross-reference documentation against specifications, contract requirements, approved submittals, drawings, equipment IDs, and turnover matrices.
  • Identify missing, incorrect, incomplete, duplicated, or improperly classified records.
  • Escalate gaps that could affect turnover readiness or operational acceptance.
  • Maintain audit-ready records supporting project completion.

Systems & TechnologyFor the type of environment we have been working in, I would list relevant experience with:
• Procore
• ProjectSight
• SharePoint / M365
• NEXUS / equipment-document repositories
• Excel-based turnover and closeout trackers
• PDF/document markup and review platforms
• Common Data Environment (CDE) / Electronic Document Management Systems
• M Excel, Word, Outlook, Teams and PowerPoint

Recommended Qualifications
Education / Experience• Prior experience in Document Control, Project Controls, Project Administration, Construction Administration, Engineering Records, or a related construction role.
• Experience supporting large-scale commercial, industrial, infrastructure, mission-critical, or data center projects preferred.
• Experience working with construction drawings, specifications, submittals, RFIs, O&M manuals, and turnover documentation.
• Experience with electronic document management or Common Data Environment systems.

Core Skills• Excellent document organization and attention to detail
• Strong Excel and tracking capabilities
• Ability to interpret construction specifications and documentation requirements
• Revision and version-control discipline
• Strong written and verbal communication
• Ability to coordinate across several contractors and technical disciplines
• Ability to identify documentation gaps before they become turnover risks
• Strong follow-up and issue-tracking skills
• Ability to work independently while coordinating with multidisciplinary teams.

What is the ideal background of a candidate for this role?:

• The ideal candidate has 5+ years of experience in Document Control, Project Controls, Construction Administration, Engineering Records, or a related construction support role. Experience supporting large-scale data center, mission-critical, industrial, infrastructure, or commercial construction projects is highly preferred.
• Candidates should have hands-on experience managing construction documentation, including drawings, specifications, RFIs, submittals, change orders, O&M manuals, commissioning records, turnover packages, and closeout documentation. Strong experience with electronic document management systems such as Procore, ProjectSight, SharePoint, Common Data Environments (CDEs), or similar platforms is essential.
• The most successful candidates are highly organized, detail-oriented professionals who can manage large volumes of technical documentation, coordinate across multiple stakeholders, identify documentation gaps before they become turnover risks, and support successful project commissioning and operational handover.

Top 3 Must-Have HARD Skills

• Construction Document Control & Electronic Document Management Systems (5+ years)
  
  Experience managing drawings, submittals, RFIs, revision control, document workflows, and project records using systems such as Procore, ProjectSight, SharePoint, or other Common Data Environments (CDEs).
• Turnover, Closeout & Technical Documentation Management (3+ years)
  
  Experience tracking and coordinating turnover packages, O&M manuals, as-built drawings, commissioning records, warranties, training documentation, and closeout deliverables for large construction projects.
• Construction Documentation, Specifications & Project Controls (3+ years)
  
  Experience working with construction drawings, specifications, RFIs, submittals, change orders, document registers, and project trackers while ensuring compliance with contractual documentation requirements.

Preferred Skills

Construction Managem

• Project Engineer Construction Managem
• Project Engineer

Job details

Job ID 333167

Role Co