Position DescriptionThe Construction Logistical Specialist is responsible for maintaining the CALM processes and work flows to ensure that communication is maintained to all project teams and stakeholders with accurate and timely data as it pertains to each activity. The Construction Logistical Specialist will work with the CALM Team and will be responsible for preparing and distributing materials relating to workshops and meetings, activities and project coordination. This effort includes tracking requests from beginning to end, meeting minutes, coordinating meetings and streamlining processes.
Essential Job Duties- Receive and process new, revised, and updated forms for signatures
- Distribute completed forms to Internal and External contacts
- Maintain and update agendas with new/revised information such as dates and permits, including expired permit dates
- Coordinate Stakeholder reviews and approvals
- Maintain and update information to include all new, revised and updated activities
- Prepare and update agendas for each weekly workshop
- Assist in managing CALM processes
- Supports Airport-wide program administration
- Dashboard updates and reporting responsibilities
- Coordinates training and contractor onboarding
- Coordinate with City agencies and provide information to assist in the permit process
- Request concurrence from LAWA subject matter experts and notify outside contractors of concurrence and any restrictions
- Track and document concurrence requests and distribute notification of the upcoming project(s)
- Various duties as assigned such as presentation preparation, collecting and organizing information to be used for deliverables and assisting in tracking the daily deployment of multiple construction projects
Professional Experience Level/Other Qualifications- Bachelor's degree and 15 years of professional experience; graduate degree may substitute for one year of experience
- Problem solver with a strong ability to prioritize and switch gears in a fast-paced environment
- Experience working within the complexities of multiple agencies at all levels
- Excellent written, verbal, and visual communication skills
- Good presentation skills
- Geared to share information and communicate with team members
- A general understanding of civil construction
Hardware/Software Knowledge- Proficient in Microsoft Office software (Outlook, Excel, Word, Publisher, Access and PowerPoint)
- Adobe Illustrator
- Bluebeam
- Ability to create dashboards, presentations, graphics, Gantt charts and track multiple ongoing activities
Education/Training- Bachelor's degree in architecture, aviation, business, engineering, construction management, planning or other related technical field required. Master's degree preferred.
- Relevant professional licensure &/or certifications are strongly preferred. Certifications may include AAAE, LEED, PE, PMP, AICP, etc.
Additional Requirements- Must pass a federal background check.
