The PositionSupport the site Project Portfolio Management (PPM) process by assisting with monthly status updates, investment budget tracking, and coordination of Drug Product Manufacturing (DPM) IDP presentations and meetings. Help ensure new DPM investment requirements and process improvements are integrated with current local processes. Assist in maintaining consistent Steering Group (STG) practices across the sites and support training for Project Management (PM) and STG participants. Communicate project risks and resources constraints to appropriate stakeholders in a timely manner.
RelationshipsReports to (Senior) Manager.
Essential Functions- Support the site Project Portfolio Management (PPM) process, including maintaining project portfolios in Clarity, managing project changes, gate approvals, and processing investment applications
- Coordinate and facilitate assigned monthly Steering Group (STG) meetings, ensuring standardization of materials, agenda, and approach across director areas
- Assist in PPM prioritization and implementation planning in alignment with AB & RE budget cycles, supporting discussions with site management
- Support project managers in project execution, STG presentations, and Gate preparation for site portfolio, DFP IPG, and IPG projects
- Assist in development and maintenance of PPM metrics, portfolio overview files, and monthly Clarity status reporting to monitor portfolio health and performance
- Maintain PPM training materials aligned with site and corporate best practices, and provide training and support to Project Managers and LOB on PPM processes and templates
- Maintain the PPM Governance SharePoint site and serve as site Clarity Super User
- Follow all safety & environmental requirements in the performance of duties
- Other responsibilities, as assigned
Physical RequirementsAbility to work in an open office environment with the possibility of frequent distraction. Ability to travel up to 10% of the time. (% can change on a case-by-case basis based on the role.)
Qualifications- Bachelor's Degree in Project Management, Business, or related field of study from an accredited university required
- Minimum three (3) years experience in a manufacturing environment, preferably in pharmaceuticals required
- Minimum of two (2) years project management or change management experience or required
- Advanced user of MS Excel & PowerPoint preferred
- Experience with Clarity or similar portfolio management tools preferred
- Minimum of one (1) years advising senior leadership required
- Strong organizational skills with ability to manage and maintain project portfolio schedules and agendas preferred
- Experience with Clarity or similar portfolio management tools preferred
