Coherent

Assistant Corporate Secretary

Coherent • $90K — $130K *
Santa Clara, CA 95051In-Person
Legal & Accounting
8 - 10 years of experience
4 weeks ago
Job Overview by Ladders

Qualifications

  • 10-15+ years of relevant experience in senior administrative roles or as an Assistant Corporate Secretary
  • Extensive exposure to corporate governance processes, ideally in a public company setting
  • Deep understanding of corporate governance practices and legal compliance
  • Proven track record in supporting senior executives in demanding environments
  • Excellent organizational skills to handle complex workflows
  • Strong discretion in managing confidential information
  • Impressive written communication skills for preparing high-level materials

Responsibilities

  • Coordinate all aspects of Board of Directors and Committee meetings, including logistics and documentation
  • Collaborate with the General Counsel to develop and disseminate board books and meeting materials
  • Draft, review, and manage Board and Committee minutes and official records
  • Oversee the Board calendar and governance activities for executive alignment
  • Track and follow up on Board action items and decisions transparently
  • Assist in proxy statement preparation and governance disclosures with legal and finance teams
  • Serve as the main point of contact for Board members, ensuring a professional experience

Benefits

  • Work in a dynamic and influential corporate governance environment
  • Opportunity to partner closely with senior executives including the General Counsel
  • Engage in high-level decision-making processes within a public company context
  • Gain exposure to intricate corporate governance practices
  • Develop skills in managing complex organizational workflows and priorities
Full Job Description
Job Description

Primary Duties & Responsibilities

Assistant Corporate Secretary Responsibilities
  • Lead the end-to-end coordination of Board of Directors and Committee meetings, including scheduling, agendas, and materials
  • Partner with the General Counsel and Legal team to prepare, review, and distribute board books and supporting materials
  • Coordinate the drafting, review, and maintenance of Board and Committee minutes, resolutions, and official corporate records
  • Manage the Board calendar and governance cadence, ensuring alignment across executives and directors
  • Track Board action items, approvals, and key decisions to ensure timely follow-up and execution
  • Support proxy statement preparation and governance disclosures in coordination with Legal and Finance
  • Maintain corporate records and governance documentation with a high degree of accuracy and organization
  • Serve as a primary point of contact for Board members, ensuring a seamless and professional experience
  • Coordinate logistics for Board meetings, offsites, and director engagements, including travel and related arrangements
  • Ensure effective coordination across Legal, Finance, and executive leadership on governance-related matters

Support for the General Counsel
  • Manage the General Counsel's calendar, including prioritization, scheduling, and alignment with key stakeholders
  • Prepare and process expense reports and coordinate travel arrangements
  • Assist with preparation of materials and coordination for executive and Board interactions, ensuring follow-through on key priorities

Required Qualifications
  • 10-15+ years of relevant experience, including Assistant Corporate Secretary, executive support, or similar senior administrative roles
  • Significant experience working with Board of Directors and corporate governance processes, preferably in a public company environment
  • Strong understanding of corporate governance practices, ideally in a public company environment
  • Demonstrated ability to support senior executives in a fast-paced, high-stakes environment
  • Exceptional organizational skills with the ability to manage complex workflows and competing priorities
  • High level of discretion and experience handling confidential information
  • Strong written communication skills, including experience preparing executive- or board-level materials

Preferred Qualifications
  • Experience working closely with a General Counsel or Corporate Secretary
  • Exposure to proxy statements, SEC processes, or governance disclosures
  • Paralegal background or certification (a plus)
  • Experience in a fast-paced, complex organization


Key Attributes for Success
  • Strong judgment and ability to operate with minimal direction
  • Detail-oriented without losing sight of the bigger picture
  • Ability to balance structure (governance) with flexibility (executive support)
  • Professional presence and confidence interacting with Board members
  • Proactive, responsive, and highly reliable


All employees are required to follow the site EHS procedures and Coherent Corp. Corporate EHS standards.

Quality and Environmental Responsibilities

Depending on location, this position may be responsible for the execution and maintenance of the ISO 9000, 9001, 14001 and/or other applicable standards that may apply to the relevant roles and responsibilities within the Quality Management System and Environmental Management System.

About Coherent

Coherent, Inc. is a global leader in providing laser-based solutions to a broad range of commercial and scientific research customers. The company designs, manufactures, and markets lasers, laser-based systems, precision optics, and related accessories for a diverse group of customers. Coherent's markets include scientific research, OEM components and instrumentation, microelectronics, materials processing, and life sciences. The company's products are used in a wide range of applications. Coherent was founded in 1966 and is headquartered in Santa Clara, California.
Learn more about Coherent
Size
5,085 employees
Market Cap
$4.6 billion
Industry
Manufacturing & Automotive
Net Income
-$419.7 million
Founded
1966
5 Year Trend
+27.8%
Revenue
$1.2 billion
NASDAQ
COHR
* Ladders Estimates

Similar Jobs

Ad banner background

Get Ready For Your
Next Interview

More Jobs at Coherent

More Legal & Accounting Jobs

Find similar Assistant Corporate Secretary jobs:

NationwideSanta Clara, CA