Job DescriptionThe Assistant Controller processes and generates financial data for all dealership departments, which together represent the accurate financial condition of the business. He or she provides accurate reporting to the dealer/general manager and is responsible for accounting office and administrative functions. During the course of business, he or she must maintain a very positive and "can-do" attitude.
ESSENTIAL DUTIES- Prepares a complete financial statement monthly according to dealership guidelines and the manufacturer's format and time frame.
- Controls all posted documents, including time records, vehicle deals, commissions, and additions and changes to inventory.
- Prepares daily bank deposit and cash report.
- Maintains an effective cash management system. Forecasts cash needs.
- Provides a timely daily operating control (DOC) and keeps the dealer/general manager informed about trends.
- Reconciles select accounts monthly.
- Approves adjustments to inventory and receivable accounts.
- Ensures that all manufacturer accounts including warranty claims, rebates, interest, protection, and co-op advertising accounts are current and accurate.
- Prints monthly journals, schedules, and general ledger. Closes month by processing accounting month-end.
- Assists in completion of annual review/audit.
- Administers charge-back program for late charges to inventory.
- Prepares monthly floor plan report for use in commission calculations.
- Hires, trains, and supervises office personnel.
- Analyzes and organizes office operations and procedures.
- Prepares sales commission/chargeback detail reports.
- Manages the payoff of vehicle floor plan and works with bank representatives.
- Reviews new charge accounts and oversees collection of past due accounts.
- Compiles information and prepares reports as requested by management and/or dealer principal.
- Maintains a professional appearance.
- Attends managers' meetings as requested.
- Other duties may be assigned.
MARGINAL DUTIES- Controls petty cash amounts for dealership and sales department.
- Participates in the preparation of short- and long-term forecasts.
- Ensures compliance with all government regulations.
- Stays abreast of current factory incentives and codes deliveries on dealership computer system accordingly.
- Cross-trains a qualified substitute.
- Keeps an updated file of all dealership job descriptions.
SUPERVISORY RESPONSIBILITIES- Directly supervises 3 to 5 employees in the administrative department.
- Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.
- Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The employee is frequently required to stand, walk, reach with hands and arms, and talk or hear.
Benefits- FREE WELLNESS PLAN
- Health Insurance
- Health Gap Insurance
- TeleMedicine/TeleHealth
- HSA (Health Savings Account)
- Dental Insurance
- Vision Insurance
- Disability Insurance (Short Term and Long Term)
- Supplemental Insurance
- Term Life Insurance with AD&D
- EAP (Employee Assistance Program)
- 401K Retirement Plan Offered by John Hancock
- Identity and Fraud Protection
- Pet Insurance
- Paid Holidays
- Vacation Pay
- Birthday Pay
