Salary : $77,954.45 - $98,811.44 Annually
Location : Seattle, WA
Job Type: Career Service, Full Time, 40 hrs/week
Job Number: 2025SO24901
Department: MTD - Metro Transit
Division: Safety, Security, and Quality
Opening Date: 07/11/2025
Closing Date: 7/27/2025 11:59 PM Pacific
FLSA: Non-Exempt
Bargaining Unit: Z3 : KC Personnel Guidelines
Full- or Part-Time: Full Time

Summary
King County Metro's Safety, Security, and Quality Assurance (SSQA) Division is seeking a self-motivated, detail-oriented, and highly organized individual with sound judgment, a keen eye for accuracy, and strong professional integrity to join our team as an Administrator I. This position will provide complex and critical administrative support for the division and will primarily support the Transit Safety Manager and Transit Security Manager, while working closely with the SSQA Executive Assistant to meet the evolving administrative needs of the division and its employees.
Our ideal candidate will bring a strategic approach to managing details, deliverables, and competing deadlines-particularly in support of leadership and their dynamic calendars and agendas. They will also possess exceptional professional writing skills, with the ability to draft, proofread, edit, and summarize information that may be sensitive, technical, or complex in nature. This position will report to the Executive Assistant within the SSQA Division.
This recruitment will be used to fill one (1) Career Service position and is open to all qualified candidates.
In addition, this recruitment's selection process may be used to generate an eligibility pool for future Career Service positions that may occur in this classification. The eligibility pool will be retained for 12 months from the date of posting and may be used at the discretion of the hiring authority.

Job Duties

Applying is a daily responsibility and a foundational expectation for all King County employees. In this role, you will apply equity and social justice principles that exemplify shared values, behaviors, and practices to all aspects of the work. As the Administrator I, you will:

• Provide complex and critical administrative support, serving as the primary administrative support to the Transit Safety and Transit Security Managers including acting as delegated authority to independently handle day-to-day administrative support duties on their behalf.
• Manage complex calendars, organize and support various meetings and events including preparing materials and agendas and taking notes while assisting with tracking and follow-up as needed.
• Prepare, format, review, and edit formal and informal communication, standard operating procedures, policies, and documentation on behalf and in support of managers or workgroup.
• Track project deadlines and meetings; coordinate with internal staff and external partners, and compile supporting documentation to ensure managers preparedness.
• Maintain confidentiality by applying policies and procedures, while earning the trust and respect of co-workers through honesty, integrity, and professionalism in all interactions.
• Use independent judgment to screen telephone calls, emails, meeting requests, and visitors to provide exceptional customer service.
• Prepare, review, and track forms required for personnel transactions, grievances, requisition forms, purchase orders, partner agency agreements and reports, and expense reports.
• Collaborate with the SSQA Administrative Services team to develop, implement, and maintain the section-wide processes that support key administrative functions such as legislation, onboarding, record retention, signature routing, correspondence, interagency agreements, invoices, and training plans.
• Provide backup support for payroll and accounts payable functions, including project-based budget coding, tracking, and reconciliation in Oracle.
• Coordinate travel and training for managers and staff.
• Maintain and update data and materials related to division functions by utilizing MS Word, Outlook, Teams, SharePoint, PowerPoint, Excel, Visio and specialized database systems (i.e. Oracle EBS, Peoplesoft, or similar such software).
• Order and track office supplies and maintain inventory; coordinate service and repairs for office equipment as needed, including contractor coordination when needed for repairs or replacement.
• Manage and track KCIT onboarding and offboarding requests for new hires and staff transfers.
• Serve as a liaison between the managers and internal employees and external partners or individuals and offer guidance and direction on King County, Metro Transit Department, and SSQA Division administrative protocols, resources, and personnel.
• Perform other special projects and related duties as assigned.

Experience, Qualifications, Knowledge, Skills

We value the diverse experience, skills, and abilities our candidates bring to this important role. Candidates who do not possess all the qualifications listed below should still consider applying! You are encouraged to translate life experiences to show how they meet the required experience, knowledge, education, and skills below.

We are looking for candidates who have the following minimum qualifications:

• Minimum of three years' experience delivering comprehensive administrative support and executing advanced administrative tasks in a large organization or complex professional setting, OR an equivalent combination of education and experience that demonstrates the necessary skills, knowledge, and abilities.
• Proven ability to manage a high volume of diverse assignments and competing priorities in a fast-paced, dynamic, and sometimes ambiguous environment, demonstrating strong attention to detail, adaptability, and exceptional organizational skills amidst shifting deadlines and frequent interruptions.
• Exceptional written and verbal communication skills, with a proven ability to deliver clear and professional messaging across diverse audiences-including the general public, internal teams, external partners, and executive leadership.
• Demonstrated ability to work independently and manage various assignments and projects with strong organizational skills, sound judgment, and discretion, consistently meeting deadlines with minimal supervision.
• Strong background handling sensitive and confidential information with professionalism, discretion, and integrity.
• Strong interpersonal skills including a customer-focused lens with the ability to establish and maintain cooperative, respectful, and equitable working relationships with diverse colleagues, internal stakeholders, and external partners.
• Skill in comparing records, documents and data for accuracy as well as researching/reconciling errors and discrepancies.
• Demonstrated initiative and a proactive approach to improving work processes and team coordination.
• Proficient in coordinating, supporting, and facilitating virtual meetings across platforms such as Zoom and Microsoft Teams.
• Proficient in Microsoft Office Suite and digital tools, including intermediate-level skills in Word, Excel, PowerPoint, Outlook, Visio, SharePoint, Teams, Adobe Pro, DocuSign, and electronic filing systems such as Laserfiche.

Highly competitive candidates will also have (desired, but not required):

• Expert proficiency in DocuSign, Microsoft Office Suite, including Microsoft Office Word, SharePoint, Excel, PowerPoint, Outlook, Visio, PowerBI, and Adobe Pro.
• Experience with PeopleSoft or other similar payroll and time-keeping software.
• Experience with Oracle or other similar financial software.
• Experience with Concur Travel Software or other similar software.
• Experience working in a large organization navigating complex situations.
• Experience working in a unionized environment with knowledge of union contracts and grievance tracking systems.

Supplemental Information
Necessary Special Requirements:

Driver's Abstract Review: Applicants must possess a valid driver's license with acceptable five-year driving record (to be verified via a Driver's Abstract review prior to employment). Any of the following violations in the last five years will automatically disqualify candidates under consideration:

• Reckless or negligent driving
• Driving under the influence or driving while intoxicated
• Hit and run accident citation
• Vehicular homicide or vehicular assault
• Open container citation
• More than one at-fault accident (does not include non at-fault accidents)
• Any 1 suspension for a moving violation
• 3 or more moving violations
• Any license suspension, revocation, cancellation or disqualification based on a traffic or moving violation
• License restrictions (such as an ignition interlock device requirement)
• Any convictions for reckless or negligent driving, hit and run, leaving the scene of an accident, driving while under the influence of alcohol or drugs, vehicular assault or homicide
• Any alcohol, drug or test refusal related occurrences
• Any other driving record incidents or occurrences that provide a reasonable basis to question the applicant's ability to provide safe and public transportation

Employees must possess a Washington State driver's license within 30 days of hire.

Background Check Requirement: Where the criminal conviction relates reasonably to the fitness to perform the job duties, Metro Transit has a responsibility to ensure a safe and reliable public transportation system for its passengers and its employees. The following criminal convictions may establish an impermissible nexus with positions that require interaction with the general public and/or, unsupervised access to other employees or the general public and/or, responsibility for the maintenance and safety of Metro Transit property:

• Crimes of a sexual nature committed against an individual including, but not limited to, rape, child molestation, and unlawful sexual acts.
• Any crime of a sexual nature that results in inclusion on the national sex offender registry.
• Crimes involving violent or assaultive behavior including, but not limited to, murder, manslaughter, rape, robbery, assault, battery, kidnapping, extortion, carrying or use of a deadly weapon.
• Crimes involving the physical control, sale, use, transportation of controlled substances, and/or operating a motor vehicle while under the influence of drugs or alcohol. Note - the nexus of prior misdemeanor and gross misdemeanor convictions related to marijuana should be evaluated carefully in light of SB 5605, Misdemeanor Vacating for Marijuana.
• Crimes involving dishonesty such as fraud, embezzlement, the mishandling, theft, and/or the misappropriation of funds or property, or possession of stolen property.
• Crimes involving serious or repeated discrimination or harassment based on race, creed, color, religion, sex, gender identity, disability, or sexual orientation (municipal law applies in Seattle).

The above do not constitute a comprehensive list of convictions with a potential nexus to Metro Transit classifications, nor do they automatically disqualify an applicant from further employment consideration. For additional information please refer to: .
Who may apply: We are accepting applications from all qualified individuals including current King County employees and the general public.

How to apply and Selection Process: If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process, or if you have questions, please contact Talent Advisor, Sarah Ottele

Applications will be screened to determine whether eligible candidates meet the minimum qualifications, as well as for competitiveness, completeness, and responsiveness to the required application materials information below. The most competitive applicants may be invited to participate in testing, one or more interviews, and/or other selection process elements. Formal offers will be finalized after candidates have successfully completed any necessary pre-employment processes, such as internal record review or reference check, driver's abstract review, and criminal background check.

Required Application Materials:

Applications and/or supplemental questions that state "see my resume" or applications submitted without the following required application materials will be deemed incomplete and will be removed from consideration:

1. An online King County application updated with accurate contact information and relevant work history with job duties going back at least 10 years (or more, if necessary).
2. Completed supplemental questions answered thoroughly and accurately.
3. A cover letter, limited to no more than one page, articulating how your academic background, professional experience, and skill set make you qualified for this specific position. Please include details summarizing your experience delivering comprehensive administrative support and executing advanced administrative tasks.
4. A resume.

Position Details: This position is non-exempt from the provisions of the Fair Labor Standards Act and is therefore overtime eligible. Employees are paid on a bi-weekly schedule, every other Thursday.

Classification / Job Code / Grade / Union: Administrator I / 281201 / 50 / Non-Represented (Z3)

Union Representation: This position is not represented by a union.

Work Schedule Details: The work week is 40 hours, Monday - Friday with typical hours between 8:00 am - 5:00 pm.
Work Location: This position follows a hybrid work schedule. Work will be conducted through a combination of telework and onsite work and meetings at King Street Center and the Chinook Building. Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
Forbes named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.
Guided by our "", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer.

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:

• Excellent medical, dental, and vision coverage options: King County provides eligible employees with options, so they can decide what's best for themselves and their eligible dependents
• Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
• Retirement: eligible King County employees may participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
• Transportation program and ORCA transit pass
• 12 paid holidays each year plus two personal holidays
• Generous vacation and paid sick leave
• Paid parental, family and medical, and volunteer leaves
• Flexible Spending Account
• Wellness programs
• Onsite activity centers
• Employee Giving Program
• Employee assistance programs
• Flexible schedules and telecommuting options, depending on position
• Training and career development programs

For additional information about employee benefits, visit our

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.

NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.

For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.
01

Did you attach a resume and a separate one-page cover letter addressing the following prompt: articulate how your academic background, professional experience, and skill set make you qualified for this specific position and include details summarizing your experience delivering comprehensive administrative support and executing advanced administrative tasks in a large organization or complex professional setting.

• Yes
• No

02

How many years of experience delivering comprehensive administrative support and executing advanced administrative tasks in a large organization or complex professional setting do you possess?

• No Experience
• Less than 1 year
• 1 to 2 years
• 2 to 3 years
• 3 to 4 years
• 4 or more years

03

Please select the positions and teams for which you have provided administrative support for: (select all that apply)

• Supervisors and Managers
• Executive or Senior Leadership
• Frontline workers who interact directly with the public
• Teams of 5 people or less
• Teams of 6 to 15 people
• Teams of 16 to 40 people
• Teams of 40 or more people
• Other

04

If you answered 'Other' to the question above, please describe the positions and/or teams you have provided administrative support for.
05

Please select the computer programs you have intermediate level skills using: (select all that apply)

• Word
• Excel
• Outlook
• PowerPoint
• Teams
• SharePoint
• Visio
• Adobe Pro
• Docusign
• Zoom
• PowerBI
• Laserfiche or other electronic filing system
• PeopleSoft or other payroll and time-keeping software
• Oracle or other financial software
• Concur Travel Software or other similar software
• None of the above

06

Do you have experience and are proficient coordinating, supporting, and facilitating virtual meetings across platforms such as Zoom and Microsoft Teams?

• Yes
• No, but I am willing to learn

07

Which of the following desired qualifications do you possess? (select all that apply)

• Expert proficiency in DocuSign, Microsoft Office Suite, including Microsoft Office Word, SharePoint, Excel, PowerPoint, Outlook, Visio, PowerBI, and Adobe Pro.
• Experience with PeopleSoft or other similar payroll and time-keeping software.
• Experience with Oracle or other similar financial software.
• Experience with Concur Travel Software or other similar software.
• Experience working in a large organization navigating complex situations.
• Experience working in a unionized environment with knowledge of union contracts and grievance tracking systems.
• None of the above

08

MTD - Are you applying to this position as an eligible current or previous King County Employee Priority Placement Program Participant? ANDIs this position the same or lower percentage of full-time when compared to the position held at the point of the notification of layoff? ANDDo you possess the skills and abilities to qualify for this position?

• Yes, I was given a layoff notice from my Career Service role at King County and I am within two years of the effective date of my layoff. Additionally, the position I was laid off from was the same or a higher percentage of FT status when compared to this one.
• No.

09

MTD - If you answered yes to the question above and you are applying for this position as a Priority Placement Participant, to be considered, you must provide the following three pieces of information in the space provided:1. The title you held when you received your layoff notice2. The department you worked in3. The effective date of your layoff
Required Question