Salary : $72,296.00 - $101,215.00 Annually
Location : South San Francisco, CA
Job Type: Full-Time
Job Number:Division: Bus Operations
Department: Bus Maintenance-South Base
Opening Date: 08/21/2026
Closing Date: 9/13/2026 11:59 PM Pacific
General The Administrative Support Specialist reports to the Manager, Bus Maintenance and provides clerical and administrative support for the San Mateo County Transit District (SamTrans).
Essential Functions & Duties - Provide clerical, administrative, and data entry support.
- Collect, review, and analyze data; prepare reports, charts, budgets and other presentation materials, take meeting minutes, and prepare written reports.
- Schedule, coordinate, and maintain calendar appointments and department meetings.
- Coordinate office and/or departmental operations.
Examples of Essential Duties:- Type memos, letters, and other correspondence.
- Answer telephones, take and distributes messages.
- Sort and distributes mail.
- Make copies; send, receive and distribute faxes
- Maintain bulletin boards.
- Maintain and update files, and records.
- Perform all job duties and responsibilities in a safe manner to protect one's self, fellow employees and the public from injury or harm. Promote safety awareness and
- follow safety procedures in an effort to reduce or eliminate accidents.
- Collect and assemble statistical data and generate reports.
- Perform other duties as assigned.
Minimum Qualifications Sufficient experience, training and/or education to demonstrate the knowledge and ability to successfully perform the essential functions of the position. In lieu of a degree, work-related experience that demonstrates the skills and experience necessary to perform this role will be accepted. Development of the required knowledge and abilities is typically obtained through but not limited to:
- High School Diploma or GED equivalent.
- Three (3) years of full-time Administrative Assistant experience.
PREFERRED QUALIFICATIONS- Proficient in Microsoft 365 (Word, Excel, PowerPoint, OneDrive, SharePoint and Teams)
- Communicate effectively with staff and other departments.
- Good written and communication skills.
- Experience with PeopleSoft or other ERP software.
The selection process may include a panel interview, written and skills test assessments, or supplemental questions. Only those candidates who are the most qualified will continue in the selection process. Meeting the minimum qualifications does not guarantee an invitation to continue in the process.
How to Apply - Complete an online employment application by 11:59 p.m. of the listed closing date. Resumes and cover letters will not be accepted in lieu of fully completed applications. It is the applicant's responsibility to ensure that applications are completed with all relevant information (experience, education, certifications, licenses, references and/or other information).
- The Human Resources Department will make reasonable efforts in the recruitment/examination process to accommodate applicants with disabilities upon request. If you have a need for an accommodation, please contact the Human Resources Department.
This position is not eligible for benefits.
01
How many years of experience do you have in office administration?
- No experience
- 1 year of experience
- 2 years of experience
- 3 years of experience
- 4 years of experience
- 5 years of experience
- 6 years of experience
- 7 years of experience
- 8 years of experience
- 9 years of experience
- 10+ years of experience
02
Which statement below best describes the highest level of education you have completed?
- High school graduate, diploma or the equivalent (GED)
- Associate degree
- Bachelor's degree
- Master's degree
- Professional degree
- Doctorate degree
03
Are you able to work on-site, 5 days per week in South San Francisco?
Required Question
