Administrative Manager

University of Wisconsin-Madison

$65K — $97K *
Education, Government & Non-Profit
Less than 5 years of experience
Job Overview by Ladders

Qualifications

  • 1 year of management, budget, or development experience
  • Advanced degree relevant to position: JD, MS, MBA, or PhD
  • 5+ years of management, budget, or development experience (preferred)
  • Strong water policy research skills (preferred)
  • Excellent attention to detail

Responsibilities

  • Assist in developing and monitoring the unit or program budget
  • Plan, implement, and evaluate strategies for program enhancement
  • Lead the preparation of reports and financial statements for leadership
  • Schedule logistics and secure resources for program activities
  • Exercise supervisory authority over various employees
  • Contribute to the preparation of funding proposals
  • Identify workflow needs and implement operational policies

Benefits

  • Engagement with cutting-edge water policy research
  • Opportunity to support impactful environmental initiatives
  • Position within a renowned academic institution
  • Collaborative work environment with interdisciplinary teams
  • Professional development through leadership and mentorship opportunities
Full Job Description
Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Position Title:
Administrative Manager

Job Category:
Academic Staff

Employment Type:
Regular

Job Profile:
Administrative Manager

Job Duties:

Key Job Responsibilities:
  • May assist in the development and monitoring of the unit or program budget and approve unit expenditures
  • Plans, implements, executes, and evaluates existing strategies and objectives for a program and makes recommendations to unit leadership for program or function enhancement
  • Leads the development and preparation of periodic reports and financial statements, and records progress, status, or other special reports for leadership or external agencies
  • Schedules logistics and secures resources for program activities across multiple work units to ensure optimum efficiency and compliance with appropriate policies, procedures, and specifications
  • May exercise supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 FTE or equivalent employees
  • Contributes to the preparation of proposals for funding and/or funding continuation from outside sponsors
  • Identifies workflow needs, contributes to the development of strategic and operational solutions, allocates resources, and implements new or revised unit operational policies and procedures

Department: School of Freshwater Sciences

The School of Freshwater Sciences has a rich history of scientific discovery that has evolved overdecades.The school’s researchers have studied the Great Lakes and other large freshwater systems around the world, as well as inland waters, urban river systems, groundwater and more. Our research focus is on freshwater system dynamics, human and ecosystem health, the application of water technology to research questions, and water policy and economics.The pioneering graduate program began in 2009, evolving from decades ofcutting-edgeresearch conducted by UWM faculty at the Center for Great Lakes Studies and the Great Lakes WATER Institute. The undergraduate program launched in 2021 to expand our interdisciplinary approach and train students to meet the growing demand for water science professionals.Currentlythe School of Freshwater Sciences offers PhDs,masterand bachelordegrees in freshwater sciences. Our work informs policy, improves water management, and promotes the health and sustainability of freshwater systems worldwide. We are driven to make a difference for our waters because we care about them, the communitiestheyinand the people who interact with them.

Center for Water Policy Description:

TheCenter for Water Policymissionis to provide world class interdisciplinaryresearchthat offers solutions toregional,nationaland international problems related to the protection,restorationand conservation of freshwater resources to ensure long term environmental health and quality of life.Through a focus on water policy and science communications, we make our academic research accessible to the public.Established in 2011 through a $2.6 million Endowment from Lynde B. Uihlein, the Center builds on the research of the School of Freshwater Sciences, the Universities ofWisconsin, and networks and partnerships with top scholars, scientists, and policy institutions across the country and around the world.

The Assistant Director supports the Director of the Center for Water Policyto carry out the Centermission.This rolecontributesto collaborative research initiatives that promote science-based, sustainable water policies within the Great Lakes region and beyond.The Center brings together teams of faculty, postdocs, graduate and law students, and undergraduates to produce academic articles, reports, policybriefsand communications.TheAssistant Director supportstheDirector in positioning the Center for Water Policy, the School of Freshwater Sciences, andtheUniversity of Wisconsin-Milwaukee as a national and international center of excellence in addressing water policy issues,researchand innovation. The Assistant Directorisresponsible formanaging the administration, financials,budgetand human resources for the Center;engaging inresearch and preparingmaterials for extramural support and sponsorships;and supervisingcommunications and outreach.

Responsibilities

Research Mission 60%

  • Engage inhigh-qualitywater policy research and writing

  • Serve as more senior staff researcher to mentor and supervise research by others within the Center

  • Identifyand develop collaborative grant proposals to support research mission

  • Prepare fundraising and external reports and assessments of all Center related activities

Outreach and Communication Mission 25%

  • Supervise communications fellows toimplementstrategies for water science and policy communications, including message development, media relations, socialmediaand website content

  • Collaborate with faculty and staff in the School of Freshwater Sciences and other public and private institutions, including coordinating with the Freshwater Collaborative of Wisconsin

  • Support the Centerleadership of the Freshwater Collaborative Water Policy Network.

Administrativeand HumanResourcesManagement 25%

  • Assistwith establishment of goals and priorities for the annual budget for all revenues and expenditures

  • Manage the Center budget, ensuring resources areallocatedin a fashion that is aligned with the mission and goals of the Center and, in the case of grant or philanthropic support,complies withthe grantor or donor intent

  • Act as liaison toUWMadministration and human resources, includingnavigatingUWMdatabases, processes, and compliance requirements

  • Help develop processes and procedures to improve the Centerinternal management

  • Ensure that related policies,proceduresand standards aremaintained.

Program andStrategySupport 15%

  • Engage in planning andidentifyingwater policy priorities with the Director to shape the Center for Water Policystrategic direction

  • Provide administrative and strategic support to the Advisory Board

  • Manage process and distribution of awards for the Fellows, Water Policy Scholars, and other Center programs.

Other Duties as Assigned by the Director 5%

Compensation: $65,000-$97,000(Final salary offer contingent upon skills, knowledge, and abilities as they relate to the position)

Required Qualifications:
  • 1year of management, budget, or development experience

  • Advanced degree relevant to position: JD, MS, MBA, or PhD

Preferred Qualifications:

  • 5+years of management, budget, or development experience

  • Water policy research skills

  • Understanding of range of public communications strategies

  • Excellent attention to detail

  • Experience thatdemonstratesability to support work environment that embracespeople from all backgrounds, collaboration, ethical behavior, and team building

  • Record of progressively responsible leadership and administrative experience, including personnel recruitment, employee management and budget preparation and management

  • Experiencewritinggrantsand reportingto donors

  • Ability tonavigatecomplex institutional processes and databases toaccomplishorganizational priorities

  • Demonstrated record of successful collaboration with multiple partners both academic and non-academic

  • Demonstrated success in program management including carrying out coordinated organization, direction and implementation of projects and activities to achieve defined deliverables and outcomes

  • Demonstrated ability to work successfully with advisory boards and/or governance bodies

  • Experience in water protection such as professional work, volunteering, or coursework

Education: Advanced degree relevant to position: JD, MS, MBA, or PhD

How to Apply: Please apply online-and provide both a resume and cover letter for consideration. Please plan to apply no later than 8/22/2026.

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