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Job Category:
Academic Staff

Employment Type:
Regular

Job Profile:
Multi-functional Research Administration Manager

Job Summary:

Reporting to the medRISE manager, this person is a member of a team of research administration professionals who each have a portfolio of projects. This position will assist principal investigators with the planning, development, submission and administration of competitive grant proposals to a variety of federal and non-federal funding sources. This position will also provide support to principal investigators for post-award management of funded proposals.

• This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

• Candidates who demonstrate the following knowledge, skills, and abilities will be given first consideration

  • Excellent written and oral communication skills

  • Excellent organizational skills

  • Ability to manage multiple projects simultaneously and meet deadlines in a fast-paced environment

  • Ability to establish relationships and work effectively and collaboratively with faculty and staff

Key Job Responsibilities:

• Reviews and approves programmatic transactions spanning the life-cycle of sponsored projects to ensure compliance with institutional and/or sponsor policies and procedures

• Responsible for marketingmedRISEservices and growing themedRISEoffice including management of the workflow tracking system and billing for services.

• Provides training to faculty, staff, and/or administrators within the unit regarding policy, procedure, and/or execution of sponsored project administration

• Executes research administration operational policies and procedures including financial, administrative, staffing, and compliance on behalf of a unit

• Executes activities related to financial compliance, audit, or reporting on behalf of a unit

• Executes activities related to proposal submission, contract negotiation, and/or award setup on behalf of a unit

• May supervise the day-to-day activities of research administration staff

• 020ManagesmedRISEwebsites, which provide grantwriting resources for staff, students, and faculty and an online Grants Library Repository featuring funded grant proposals and funding opportunities.

• Serves as a key resource to leadership and staff in the unit as well as a liaison to partners and stakeholders

• Participate in development of tools and resources that streamline proposal development and post award management of sponsored grants and contracts

Department:

School of Medicine and Public Health, Office of Basic Research, Biotechnology, and Graduate Studies, Office of Research Administration

The Research Administration Office, within the Office of Basic Research, Biotechnology and Graduate Studies, assists faculty, staff and student researchers with preparing research proposals, contracts and sponsored agreements. Our dedicated team of experts specializes in providing comprehensive proposal development support for large-scale and investigator-initiated projects to federal, non-federal, and industry sponsors.

Compensation:

The starting salary for the position is $95,000 annually; but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the webpage and SMPH Faculty /Academic Staff Benefits Flyer 2026

Required Qualifications:

• 3 years of experience working in research administration in a higher education environment

Preferred Qualifications:

• Experience in both pre- and post-award grant management

• Experience interpreting and applying budgetary and compliance requirements of major funding agencies (federal, state, and private)

• Experience in grant writing, editing, and formatting

• Experience collaborating with research administrators and Principal Investigators

• Experience with Workday, RAMP, and/or Cayuse

Education:

Bachelor27s Degree preferred

How to Apply:

For the best experience completing your application, we recommend using Chrome or Firefox as your web browser.

To apply for this position, select either 22I am a current employee22 or 22I am not a current employee22 under Apply Now. You will then be prompted to upload your application materials.

Important: The application has only one attachment field. Upload the following documents in that field, either as a single combined file or as multiple files in the same upload area. Failure to submit the required documents will result in no longer being considered for the position.

• Cover letter required

• Resume required

Your cover letter should address how your training and experience aligns with the required and preferred qualifications listed above. Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected.

University sponsorship is not available for this position, including transfers of sponsorship and TN visas.The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment.This position is an ongoing position that will require continuous work eligibility.If you are selected for this position, you must provide proof of work authorization and eligibility to work.

Contact Information:

Kelly Rose,[email protected], 608-265-8069

Relay Access (WTRS): 7-1-1. See for further information.