ROLE SUMMARYThe primary purpose of this position will be to provide comprehensive day-to-day administrative support to the US Prostate Franchise Lead and to support the overall Franchise business. The Administrative Assistant will report to the US Prostate Vice President. In this role, the Administrative Assistant will be responsible for (but not limited to) heavy calendar management, coordination of meetings and events, development of agendas and meeting reports, slide development for select meetings, and requests and assembly of briefing materials, arranging travel and expense report preparation. As a working professional, he/she will be expected to handle tasks independently and in a proactive manner.
ROLE RESPONSIBILITIES- Provide comprehensive administrative support to multiple leaders, managing complex global calendars, scheduling high-level meetings, and handling travel arrangements and expenses.
- Oversee the management of incoming and outgoing mail, ensuring sensitive and confidential correspondence is handled appropriately.
- Assist with scheduling meetings, reserving conference rooms, setting up teleconferences, and coordinating internal/external visits and logistics.
- Develop meeting agendas, slides, and ensure diligent note taking and action-plan follow-ups, ensuring efficient communication and task completion.
- Assist with the planning and co-ordination of team events or special projects.
- Deliver quality work promptly, using judgment to prioritize and resolve urgent issues swiftly.
- Create and maintain distribution lists, organizational charts, and electronic files, supporting various projects and initiatives.
- Handle purchase orders and track invoices through the system, maintaining accurate financial records.
- Take personal accountability for the quality of work, understanding the broader implications of actions on the department.
- Thrive in a self-directed environment, assuming increased responsibility and accountability for decisions and outcomes, and providing backup assistance when needed.
- Work independently under general supervision, completing recurring assignments, establishing relationships, and proactively sharing knowledge within the work group, with periodic reviews for soundness of judgment and adherence to guidelines.
BASIC QUALIFICATIONS- High School Diploma or GED with at least 6 years of experience as an executive administrative assistant or coordinator, or Associate's Degree and at least 4 years experience, or Bachelor's degree.
- Experience working at the executive administrative level at Pfizer preferred.
- Strong interpersonal skills.
- Problem solving ability.
- Demonstrated ability to proactively carry out administrative functions proficiently and complete quality work in a timely manner.
- Excellent attention to detail, time management, organization, and prioritization skills.
- Expert knowledge and proficiency with general office procedures such as telephone reception, customer service, and e-mail etiquette.
- Experience coordinating domestic and international travel.
- Strong verbal and written communication skills.
- Proficient in Microsoft Word, Excel, PowerPoint, Teams and Outlook, OneNote; in addition to Pfizer applications such as ePA3, Ariba, SharePoint & Box.
PREFERRED QUALIFICATIONS- Experience in ERP systems.
- Experience using applications such as Concur, Teams, and Ariba.
- Excellent interpersonal skills and the ability to work collaborativelywith diverse teams.
- Adaptability and flexibility in a fast-paced environment.
- Proactive approach to identifying and addressing issues.
- Ability to maintain confidentiality and handle sensitive information with discretion.
NON-STANDARD WORK SCHEDULE, TRAVEL OR ENVIRONMENT REQUIREMENTS Availability to work flexible hours (early AM, overtime, etc.) when needed but not likely to be frequent
Other Job Details:Last Date to Apply for Job: September 27th, 2026
Eligible for Relocation Package: No
Position will require to work 2 to 3 days per week on site
#LI-PFE
The salary for this position ranges from $33.12 to $55.19 per hour. In addition, this position offers eligibility for overtime, weekend, holiday and other pay premiums depending on the work schedule and the Company's policies. We offer comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of life's moments. Benefits offered include a 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage. Learn more at Pfizer Candidate Site - U.S. Benefits | (uscandidates.mypfizerbenefits.com). Pfizer compensation structures and benefit packages are aligned based on the location of hire. The United States salary range provided applies only to the United States - New York - New York City location.
Relocation assistance may be available based on business needs and/or eligibility.
Sunshine ActPfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider's name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.
Administrative
