As the Administrative Assistant for the Business & Engineering Services business unit, you will provide administrative support to the entire business unit, as well as the Director's Office. Primary duties include: - Provide administrative support to the Director, Executive Advisor, and Managers as needed, including calendar management, scheduling meetings, making travel arrangements, and formatting documents and presentations. - Coordinate facilities both internal and external to the organization for the Director and Managers for presentations. - Maintain and order required supplies including office supplies, safety equipment, and printer equipment. - Collaborate with Information Technology (IT) for network access, shared drive, and folder access by creating and tracking remedy tickets. - Assist and coordinate in organizing team events, training sessions, and webinars. - Process and distribute incoming mail. - Participate in corporate projects as required. - Taking meeting minutes at Divisional meetings. Qualifications - A High School diploma or equivalency (e.g. G.E.D.) and at least 5 years of related experience. - Intermediate proficiency in Microsoft Office (Word, Excel PowerPoint and Outlook). - Demonstrated organizational skills, accuracy, a high attention to detail and adaptability to changing priorities. - Strong communication and problem solving skills, along with the ability to effectively contribute and work in a team environment. - Records Management experience would be considered an asset. Pre-employment Requirements - Successful applicants must provide proof of qualifications. Workstyle - This position may be eligible to work from home for at least part of the time as one of several flexible work options available to City employees. These arrangements depend on the operational requirements of the role, employee suitability, and are subject to change based on operational needs and corporate direction. Position and Pay Information - Business Unit: Capital Planning & Business Services - Union: CUPE Local 38 - Position Type: 1 Temporary (up to 18 months) - Compensation: Pay Grade 6 $34.37 - 45.97 per hour - Hours of work: Standard 35 hour work week. - Days of work: This position works a 5-day work week with 1 day off in a 3 week cycle. - Location: 800 Macleod Trail SE - Audience: Internal/External - Apply By: June 26, 2026 - Job ID: 314569