Req ID: 389137
We are currently seeking a Administrative Assistant Senior Analyst to join our team in Toronto, Ontario (CA-ON), Canada (CA).
In this role, you will support multiple Senior Vice Presidents remotely from Canada. You will be the one to perform clerical tasks, coordinating calendars, scheduling travel, booking and preparing meeting rooms, setting meeting agendas, preparing reports, and setting the executives' daily schedule. A keen understanding of business concepts is also very important.
Position's General Duties, asks, Qualifications
In this role you will be responsible for:
Coordinating the executives' daily schedule and deliverables.
Managing confidential documents with sensitive employee/account/client specific data on behalf of the executive(s).
Supporting the executive(s) during key meetings including the taking of notes and the follow-up of actions to be performed.
Organizing key internal and external meetings including preparation and distribution of meeting materials and booking and staging meeting rooms.
Proactively carrying out administrative tasks in support of the executive(s) including, but not limited to, creation of presentations, creation of reports, correspondence and communications.
Reviewing outgoing materials and correspondence for internal consistency and conformance with company policies.
Managing and maintaining documentation for the executive(s) in various locations such as SharePoint and other directories.
Coordination of special projects and department activities.
Performing other administrative duties as required.
Requirements for this role include:
Exceptional customer service skills.
Ability to coordinate with C Suite clients
Excellent organization and time management skills.
Advanced working knowledge of Microsoft Office suite.
High proficiency in creating PowerPoint presentations.
Ability to manage calendars within Microsoft Outlook.
Excellent writing, analytical and problem-solving skills.
Ability to effectively respond to shifting and changing priorities of a complex nature.
Preferences:
Previous project management/coordination experience is strongly preferred
Basic Qualifications:
At least 3 years of experience as an Executive Assistant or similar role
College or University diploma in Business discipline or similar education and work experience
NTT DATA provides a reasonable range of compensation for Canadian.-based positions. The starting pay range for this remote role is $70,000 to $95,000. This range reflects the minimum and maximum target compensation for the position across all Canadian locations. Actual compensation will depend on a number of factors, including the candidate's actual work location, relevant experience, technical skills, and other qualifications.
Whenever possible, we hire locally to NTT DATA offices or client sites. This ensures we can provide timely and effective support tailored to each client's needs. While many positions offer remote or hybrid work options, these arrangements are subject to change based on client requirements. For employees near an NTT DATA office or client site, in-office attendance may be required for meetings or events, depending on business needs. At NTT DATA, we are committed to staying flexible and meeting the evolving needs of both our clients and employees. NTT DATA recruiters will never ask for payment or banking information and will only use [redacted].com, [redacted].com and [redacted].nttdataservices.com email addresses. If you are requested to provide payment or disclose banking information, please submit a contact us form, https://us.nttdata.com/en/contact-us.
