Morgan Stanley

Administrative Assistant

Morgan Stanley • $80K — $100K *
Boston, MA 02115In-Person
Finance & Insurance
Less than 5 years of experience
Today
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Job Overview by Ladders

Qualifications

  • Associate's or Bachelor's degree preferred, or equivalent professional experience.
  • 3+ years of administrative or executive assistant experience, preferably in financial services or professional services.
  • Exceptional organizational skills with outstanding attention to detail.
  • Excellent written, verbal, and interpersonal communication skills.
  • Ability to manage multiple priorities in a fast-paced, deadline-driven environment.
  • High degree of professionalism, discretion, and sound judgment.
  • Strong proficiency with Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint.

Responsibilities

  • Manage complex calendars and schedule meetings.
  • Coordinate domestic and international travel with detailed itineraries.
  • Prepare and reconcile accurate expense reports.
  • Provide administrative support to Portfolio Managers and investment professionals.
  • Prepare presentations, reports, and meeting materials.
  • Coordinate office logistics and onboarding processes.
  • Maintain compliance records and administrative documentation.
  • Support department meetings, events, and special projects.

Benefits

  • Collaborative work environment in a prestigious financial services firm.
  • Opportunity to work alongside experienced investment professionals and Portfolio Managers.
  • Chance to enhance administrative skills in a high-paced, dynamic environment.
  • Engagement in special projects and continuous improvement initiatives.
Full Job Description

The Role

We are seeking an Administrative Assistant to support the Eaton Vance Equity investment team in Boston. This is a full-time, in-office position supporting two Portfolio Managers, investment professionals, and the broader team. The role is central to the smooth operation of the investment platform, requiring exceptional organization, professionalism, discretion, and the ability to anticipate the needs of a fast-paced, collaborative environment.

Key Responsibilities

  • Manage complex calendars, schedule meetings, and coordinate across multiple internal and external stakeholders.
  • Coordinate domestic and international travel, prepare detailed itineraries, and manage travel logistics.
  • Prepare and reconcile expense reports accurately and on time using firm systems.
  • Provide administrative support to Portfolio Managers, analysts, and other investment professionals.
  • Prepare presentations, reports, meeting materials, and marketing documents.
  • Coordinate onboarding, technology requests, office logistics, and workspace needs.
  • Maintain compliance records, recurring reports, and other administrative documentation.
  • Partner with Technology, HR, Compliance, Finance, Facilities, and other internal teams to resolve operational needs.
  • Support department meetings, events, and special projects while identifying opportunities to improve administrative processes.

Qualifications

  • Associate's or Bachelor's degree preferred, or equivalent professional experience.
  • 3+ years of administrative or executive assistant experience, preferably within financial services or another professional services environment.
  • Exceptional organizational skills with outstanding attention to detail.
  • Excellent written, verbal, and interpersonal communication skills.
  • Ability to manage multiple priorities in a fast-paced, deadline-driven environment.
  • High degree of professionalism, discretion, and sound judgment.
  • Strong proficiency with Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint.
  • Ability to quickly learn Bloomberg, FactSet, Concur, CRD, and other firm applications.

Preferred Characteristics

  • Positive, collaborative team player with a proactive mindset.
  • Ability to anticipate needs and solve problems independently.
  • Strong customer service orientation and commitment to operational excellence.
  • Experience supporting senior executives or investment professionals is preferred.

Expected base pay rates for the role will be between $80,000 and $100,000 per year at the commencement of employment. However, base pay if hired will be determined on an individualized basis and is only part of the total compensation package, which, depending on the position, may also include commission earnings, incentive compensation, discretionary bonuses, other short and long-term incentive packages, and other Morgan Stanley sponsored benefit programs.

About Morgan Stanley

Morgan Stanley Investment Management are active managers of capital, working to outperform the market and deliver results for their clients. Morgan Stanley Investment Management's long-tenured professionals apply their experience and expertise across public and private markets, in single-sector, multi-asset and custom solutions.

Morgan Stanley Careers

Joining Morgan Stanley today means becoming part of a global team dedicated to strengthening communities, pioneering innovation, and fostering diversity. As a leading global financial services firm, Morgan Stanley offers unparalleled job opportunities, career growth, and a culture of leadership that together create an exceptional employment experience. Work You’ll Do At Morgan Stanley, you will collaborate with knowledgeable professionals to drive innovation and deliver solutions in financial services. Our team is composed of diverse, talented individuals who bring their unique skills and perspectives to work every day, setting the standard for leadership in the global market. Morgan Stanley is not just a company; it's a place where ambitious, creative, and skilled individuals can build a rewarding career. Here, you can experience the benefits of a vibrant culture dedicated to professional growth and diversity training. Internship Programs Kickstart your career with Morgan Stanley’s internship programs. These positions offer invaluable industry insights and professional experience to students and recent graduates. Interns at Morgan Stanley gain hands-on experience, working alongside seasoned experts in a dynamic, supportive environment. Innovation and Professional Growth We believe in the power of innovation to solve complex problems and encourage our team to think differently and act boldly. Morgan Stanley supports your career development through comprehensive training, development programs, and leadership workshops, ensuring that every employee has the tools they need to succeed. Join Our Team Explore the various job opportunities at Morgan Stanley, from entry-level positions to executive roles. We are hiring individuals who are passionate about finance and eager to contribute to a team that values integrity, excellence, and a forward-thinking mindset. Enhance your skills through our networking events, mentorship opportunities, and ongoing professional development. Stay Connected Keep up to date with the latest from Morgan Stanley Careers by subscribing to our job alert emails. Tailor your preferences to receive updates about new postings, career tips, and exclusive insights from our team leaders. Apply Now Ready to take the next step in your career? Search open positions that match your skills and interests on the Morgan Stanley Jobs portal. Prepare your resume, refine your interview techniques, and join a company that values innovation and leadership. At Morgan Stanley, we’re not just building careers—we’re developing leaders. Discover how far your talents can take you by joining our team today.
Learn more about Morgan Stanley
Size
77,000 employees
Market Cap
$144.1 billion
Industry
Finance & Insurance
Net Income
$10.9 billion
Founded
1935
5 Year Trend
+10%
Revenue
$52 billion
NASDAQ
MS
* Ladders Estimates

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