Position Summary:

We are seeking an Administrative Assistant to provide high-quality administrative and operational support that enables leaders and teams to operate efficiently and effectively. This role is responsible for managing calendars, coordinating meetings and travel, planning events, preparing materials, and supporting day-to-day business operations. Success in this position requires exceptional organization, sound judgment, attention to detail, strong communication skills, and the ability to anticipate needs while managing multiple competing priorities in a fast-paced, collaborative environment.

For this opportunity, we are seeking a dynamic individual to manage the day-to-day operations for our Chief Scientific Officer of Pioneering Medicines, and the Research leadership team. The successful candidate will be able to thrive in a fast-paced matrix environment, be flexible with exceptional multi-tasking skills to manage competing priorities and work in a dynamic collaborative team. This position requires great attention to detail, organization, collaboration and professionalism, and the ability to maintain an efficient business environment.

Key Responsibilities:

• Assist several leaders with calendar management, including planning and scheduling of regular and one-off meetings.
• Assist leaders with travel and expense systems and reporting.
• Partner with leadership to support preparation for and delivery of meetings, agendas, reports, and presentations.
• Support department communications initiatives, including regular updates to colleagues, communications to leadership
• Contribute to employee morale by organizing team events and engagement activities
• Act as point of contact for guests of the department before, during and after visits
• Plan and manage department events such as Scientific Advisory Board meetings, department offsites, team meetings, celebrations, etc.
• Help to manage and optimize office space and support any future office / laboratory relocations to minimize disruption and help colleagues maintain productivity.
• Act as the first line of defense for our IT team by troubleshooting minor technical issues related to conference rooms, Teams glitches, forgotten laptop chargers/adapters etc.
• Provide occasional administrative support as needed to key members of the broader team by serving as backup Assistant during vacations/leaves etc
• Participate in special projects as they come up based on your interests, career goals, and capacity.

Qualifications:

• At least 3+ years of experience supporting leaders or teams in a complex environment
• Ability to work with minimal supervision and maintain a high standard of confidentiality.
• Demonstrated flexibility and professional maturity to readily understand priorities and anticipate needs.
• Ability to manage conflicting priorities and deliver on the most critical assignments on time and within budget.
• Must have a positive "can do" attitude, be a consummate team player, show excellent judgment as well as work well independently.
• Experience with calendar management, planning events, and meeting scheduling.
• Must be highly proficient in Microsoft office including Word, Outlook, Excel, PowerPoint
• Must have excellent written and verbal communication skills including attention to detail and ability to effectively multi-task with a willingness to perform a wide range of tasks including working with confidential information.
• Must have a positive "can do" attitude, be responsive, friendly, and proactive.
• Experience interacting with senior levels of leadership.
• Ability to work in a fast-paced organization with competing priorities.

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The salary range for this role is $120,000 - $145,000. Compensation for the role will depend on a number of factors, including a candidate's qualifications, skills, competencies, and experience. Flagship Pioneering currently offers healthcare coverage, annual incentive program, retirement benefits and a broad range of other benefits. Compensation and benefits information is based on Flagship Pioneering's good faith estimate as of the date of publication and may be modified in the future.