Job Class: Administrative Analyst (1822), Position Control

Salary Range: $105,123-$127,670/annually

Appointment Type: Appointment Type name (what does this mean?)

Length of Appointment: 3 years

Calendar: Full Time / Full Year

The Administrative Analyst supports effective District operations by strengthening Position Control, data accuracy, reporting, and process continuity. The role helps ensure staffing and position information is reliable and accessible so District resources can be aligned appropriately to schools, programs, and services that support students. The position also supports data visualization, process improvement, and web-based resources that improve transparency and access to information for District staff.

Essential Duties

The duties specified below are representative of the range of duties assigned to the job code/class and are not intended to be an inclusive or exhaustive list.

As the Administrative Analyst (1822) for Position Control, you will:

• Provides cross-trained analytical support for designated Position Control functions, including position-related research, data review, reporting, and reconciliation during absences, peak workload periods, and transitions.
• Reviews and analyzes position requests, position changes, closures, vacancies, FTE, employee assignment alignment, funding information, and related records for accuracy and completeness.
• Performs recurring data reconciliations and quality-control reviews across Position Control and related Human Resources, Budget, and Payroll data.
• Researches position and staffing discrepancies, identifies root causes, evaluates potential solutions, and develops recommendations in coordination with appropriate departments to resolve exceptions and data inconsistencies.
• Conducts analyses related to staffing, position utilization, vacancies, FTE, funding alignment, and other workforce or Position Control priorities, in order to identify trends, evaluate operational impacts, and develop findings and recommendations for management consideration.
• Develops and maintains reports, dashboards, charts, and other data visualizations that communicate Position Control information and trends to management and operational stakeholders.
• Develops standardized procedures, process maps, checklists, data definitions, tracking tools, and other documentation to strengthen internal controls and operational consistency.
• Identifies opportunities to improve Position Control workflows, reduce manual processes and duplicate tracking, and clarify roles and responsibilities across departments.
• Maintains and updates website content and digital resources, including procedures, forms, calendars, frequently asked questions, reference materials, and contact information.
• Coordinates with subject-matter experts to ensure website content and other published resources remain accurate, current, accessible, and consistent with District practices.
• Develops training materials and job aids and supports cross-training and knowledge transfer for Position Control processes and systems.
• Collaborates with Human Resources, Budget, Payroll, Information Technology, and other District departments on position-related data, reporting, process improvement, and special projects.
• Maintains documentation of data sources, business rules, reporting definitions, reconciliation processes, and recurring reporting schedules.
• Supports special projects and management requests requiring research, data analysis, report development, documentation, or coordination across functional areas.
• Performs other related analytical and administrative duties in support of the Position Control modernization and continuity project.
• Performs other related duties as assigned

The strongest candidates will have:

• Knowledge of San Francisco's public schools/urban public schools and a passionate belief in SFUSD's commitment to instructional leadership as a lever toward delivering on the SFUSD Graduate Profile
• Strong analytics and systems thinking necessary to interpret data to inform goals and strategy, as well as build infrastructure where none exists
• Ability to work effectively across multiple functions and roles within a complex organization
• A proven record of effectively planning, organizing and using resources to take action and achieve goals
• The ability to learn quickly and adapt as needed in a fast-paced environment
• Outstanding organizational skills and exceptional attention to detail
• A flexible, "can do" work ethic with a focus on identifying challenges and proactively working to find solutions while maintaining a bigger picture lens and focus on what can be delivered instead of what cannot be done
• Excellent data analysis skills and experience synthesizing data to drive action steps
• Strong interpersonal skills and the ability to build effective working relationships with senior level district staff and colleagues
• Effective written and verbal communication and the ability to clearly communicate complex, bureaucratic processes to a variety of audiences
• Ability to define and implement effective HR business practices
• Ability to work effectively in difficult situations that involve confidential and sensitive matters
• Strong computer skills including Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) and GSuite (Google Docs, Slides, Sheets, Forms)

Minimum Qualifications

Education & Experience

Possession of a baccalaureate degree from an accredited college or university, and one (1) year full-time equivalent experience performing professional-level analytical work. Qualifying professional-level analytical work includes analysis, development, administration, and reporting in major programs and functions of an organization in areas such as budgets, contracts, grants, policy, or other functional areas related to the duties of positions in the 182X Class series.

Substitution

Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major coursework in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in the Class series may be substituted for the required one (1) year of experience.

Additional experience as described above may be substituted for the required degree on a year-for-year basis (up to a maximum of 2 years). Thirty (30) semester units or forty-five (45) quarter units equal one year.

What We Offer

SFUSD offers a competitive salary of $105,123-$127,670/annually commensurate with experience in a similar position. We offer a comprehensive benefits plan including dental and vision plans, a defined benefit pension plan, disability, life insurance, flexible spending account options and vacation time. We also offer an inclusive and equity-centered environment where we encourage staff to bring their whole selves to work.

How to Apply

• Visit https://jobs.sfusd.edu/ and create a new account to begin your application.
• You will be prompted to electronically attach a letter of interest, resume, list of professional references

and any applicable credentials or licenses

• Our Human Resources team will then review your entire application to determine your eligibility status

and contact you directly should you move forward in the process

• Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from SFUSD and CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept SFUSD and CCSF mail from the following addresses ([redacted].edu, [redacted].org, [redacted].org, [redacted].com, [redacted].com, [redacted].org, [redacted].org, [redacted].org, [redacted].com, [redacted].org, [redacted].org, [redacted].org, [redacted].org, [redacted].edu, [redacted].info, and [redacted].com).

Verification

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/how-verify-education-requirements.

Note: Falsifying one's education, training, or work experience or attempted deception on the application may result in disqualification from this and future job opportunities with the San Francisco Unified School District.