The Accounts Payable Supervisor oversees the day-to-day accounts payable function, ensuring the accurate and timely processing of invoices, payments, and vendor records. This role supervises a small team and works closely with Finance leadership to ensure compliance with internal controls, regulatory requirements, and organizational policies, while identifying opportunities to improve efficiency and accuracy.
Key Responsibilities- Oversee the full accounts payable cycle, including invoice processing, payment runs, procurement card expense reports, and vendor statement reconciliations.
- Hire, train, supervise, and evaluate staff for a small accounts payable team to ensure effective operations and excellent customer service.
- Build and maintain strong relationships with vendors and suppliers; respond to inquiries and resolve invoice or payment discrepancies promptly.
- Maintain accurate vendor records, including W-9s, contracts, tax documentation, and insurance certificates; support annual 1099 processing.
- Ensure compliance with organizational policies, tax regulations, and accounting standards.
- Coordinate documentation and respond to auditor requests during external audits.
- Conduct vendor OIG checks in accordance with organizational policy.
- Identify and implement opportunities for automation and process improvement using available technology.
- Prepare and review reports such as invoice aging and support month-end and year-end close activities.
- Maintain schedules and supporting documentation for invoices related to capital projects.
- Perform other duties and special projects as assigned.
Qualifications- Bachelor's degree in Accounting, Finance, or a related field required.
- Minimum of five (5) years of relevant accounts payable or accounting experience required; supervisory experience strongly preferred.
- Strong knowledge of accounts payable processes, general accounting principles, and financial regulations.
- Demonstrated ability to manage high-volume workflows, resolve discrepancies, and improve processes.
- Proficiency with accounting systems and databases (Blackbaud experience a plus) and Microsoft Office, particularly Excel.
- Excellent written and verbal communication skills, strong attention to detail, and ability to maintain confidentiality.
Scheduled HoursMonday through Friday 8 am - 4 pm
Target SalaryThe approximate pay range for this role $75,000 - $90,000 annually.
Please note that the pay range provided is a good faith estimate for the position at the time of posting. Actual compensation will be dependent on factors, including but not limited to, the individual's experience, education, and internal equity.
