Job Type
Full-time
Description
We are seeking a detail-oriented and proactive
Accounts Payable Specialist to join our Accounting team. This position plays a critical role in supporting project operations, maintaining strong vendor and subcontractor relationships, and ensuring timely and accurate processing of construction-related financial transactions.
Essential Job FunctionsVendor & Subcontractor Administration- Establish and maintain vendor and subcontractor records.
- Process and maintain W-9 documentation and vendor compliance records.
- Collect and track preliminary notices, bonds, insurance certificates, union letters, tax-exempt documentation, and other compliance requirements.
- Assist with subcontractor onboarding and documentation management.
Accounts Payable- Receive, review, and process vendor and subcontractor invoices.
- Determine whether invoices are project-related or overhead expenses and route for appropriate approval.
- Apply preliminary coding to overhead invoices using the Company's Chart of Accounts.
- Verify invoice accuracy, approvals, supporting documentation, and compliance requirements prior to payment.
- Process weekly AP check runs and electronic payments.
- Maintain organized digital records of invoices and supporting documentation.
- Reconcile vendor statements and promptly resolve discrepancies.
- Respond to vendor inquiries and maintain positive vendor relationships.
Subcontractor Payments & Compliance- Collect, review, and maintain conditional and unconditional lien waivers.
- Verify subcontractor compliance requirements prior to payment.
- Process subcontractor payment requests and supporting documentation.
- Assist with payment administration through GC Pay or similar construction payment platforms.
Project Accounting Support- Maintain accurate job cost records and supporting documentation.
- Assist project teams with vendor invoice coding and job cost allocations.
- Support project managers and project engineers with questions related to job costs and vendor activity.
- Review project-related expenses for completeness and accuracy.
- Assist with budget-versus-actual cost reporting and research variances as requested.
Month-End & Administrative Support- Assist with month-end closing activities related to accounts payable.
- Support account reconciliations and audit requests.
- Prepare reports and schedules as requested by management.
- Perform other duties and special projects as assigned.
Requirements
Required Qualifications- 3+ years of accounts payable experience, preferably within the construction industry.
- Strong understanding of vendor invoices, subcontractor payments, and job-cost accounting.
- Experience processing high-volume invoices with strong attention to detail.
- Proficiency in Microsoft Excel, Outlook, and other Microsoft Office applications.
- Strong organizational skills with the ability to manage multiple priorities and deadlines.
- Excellent verbal and written communication skills.
- Ability to work independently while maintaining a collaborative team approach.
- Ability to maintain confidentiality and handle sensitive financial information appropriately.
Preferred Qualifications- Construction accounting experience.
- Experience with lien waivers, subcontractor compliance, and construction documentation.
- Experience with GC Pay or similar subcontractor payment platforms.
- Experience with Sage 300 CRE or other construction ERP/accounting systems.
- Understanding of job cost accounting concepts and construction project workflows.
- Associate's or Bachelor's degree in Accounting, Finance, Business, or related field.
What Makes Someone Successful at HBCThe ideal candidate:
- Takes ownership of their responsibilities and follows through on commitments.
- Is highly organized and detail-oriented.
- Works well in a fast-paced construction environment.
- Proactively identifies issues and recommends solutions.
- Builds positive working relationships with project teams, vendors, subcontractors, and coworkers.
- Demonstrates flexibility and adaptability as priorities change.
- Embraces continuous learning and process improvement.
What We Offer• Company Paid Employee Benefits - Health, Dental, Vision, Life and AD&D
• Health Savings Accounts (HSA), HRA, Additional Life, Disability, and more
• Discounted Gym Memberships, Wellbeing Rewards, Employee Assistance Programs
• Employee Stock Ownership Plan - Free Retirement to all Full-time Employees
• 401(k) Retirement Plan + Partial Employer Matching Funds
• Paid Parking, Auto Allowances, Commuter Benefits
• Over 5 Weeks of Paid Time Off to Start
• Paid Training + Tuition Reimbursement
• Employee Referral Bonuses
• Annual Bonuses
• Flexibility
Salary Description
$35 - $45/ hour DOE
