Opinions over the necessity of meetings have become extremely stratified in today’s offices. Whether it’s a Millennial complaining that the information presented in the meeting could have easily been sent through an email or a coworker wondering why they haven’t been included in a certain gathering, our workforce can’t decide whether meetings are worth the hassle.
New research gives those “anti-meeting” employees another example of why meetings should be left in the past.
How much time is being wasted?
A new study revealed that 10% of meetings are suspicious enough to be considered fake, meaning that workers are regularly booking fake meetings into their schedule to appear busier to their colleagues than they really are. Shockingly, employees who engage in fake meeting behavior waste 150 hours of their employer’s time per year, which is almost a month of paid work.
The study was conducted by Synergy SKY, a design, develop and market software for business meetings. Using its software, the study analyzed over 2,500 meetings in 2019. The company’s technology, Synergy of Things, tracks conference call metrics including “no-show detection”, allowing managers to see stats on meeting attendance.
What is a fake meeting?
The company determined that fake meetings were being created by looking at meetings that employees schedule, but no one actually attends.
The research reveals that 32% may be fake due to employees booking out their calendars and meeting rooms on a regular basis to appear to be busy or simply blocking out their time and resources so other people cannot take it thus avoiding work or other meetings entirely.
Another method of time-wasting that the company detected is when meetings are blocked for a certain period of time, but frequently end before that time is up. The company analyzed that though the meetings ended before the time was up, 46% of the time the rooms were still in use by at least one attendee doe the full meeting booking time, therefore time and resource wasting after an actual meeting end.
“Meetings are one of the biggest issues businesses have,” said Vemun Waksvik, the Vice President of Marketing at Synergy SKY. “They are the lifeblood of business, that’s an inescapable fact. The need for fast, seamlessly integrated and accountable communications is often a concern that’s only prioritized once businesses start requiring a significant time spent on multi-person conference calls.”