Job DescriptionThe Impact you will have in this role:The Workplace Services Assistant Project Manager will join a collaborative and supportive team environment. The role requires a responsive, self-motivated approach and the ability to engage positively with staff, contractors, and vendors. The workplace values professionalism, approachability, and a commitment to delivering high-quality project outcomes. This position plays a vital role in supporting space planning, facility coordination for DTCC domestic sites, collaborating with vendors and helping create and update floor plans, and maintaining a space management database. The ideal candidate will bring expertise in Interior Design, Architecture, along with strong technical and communication skills.
Your Primary Responsibilities: Corporate space planning, space assignments and related reporting:
- Coordinates day to day seating and neighborhood assignments and supports work order requests for changes
- Compiles space related reports, to include seating allocations, occupancy, vacancy, capacity, space types, etc.
- Prepares signage plans for seat locations, meeting spaces, fire safety and way finding
- Works with furniture dealers, architects, engineers and other vendors to coordinate designs
- Works closely with procurement to onboard new vendors, input and process orders for furniture and related work
- Ensures proposal pricing is itemized and aligns with contract pricing schedules
- Partners with desktop team to implement new furniture and equipment upgrades
Project management and administrative duties:
- Assists to obtain space programming information, including neighborhoods, collaboration, seating, equipment, offices and storage and prepares space plans and reviews with departments
- Reviews RFP documents for design, construction, furniture and furnishing contracts
- Supports project team meetings that include all appropriate DTCC personnel, design team, contractors and vendors
- Prepares and maintains minutes and all other project documentation in DTCC SharePoint site
- Monitors day-to-day construction and furniture activities, obtains change order cost proposals and reviews costs
- Ensures punch list, training, as-built plans and operations manuals are received and complete.
Client experience and customer satisfaction role:
- Prepares and issues post occupancy evaluations and attends team meetings to review, track and resolve issues
- Helps research and review new space, furniture, furnishings and ergonomic and wellness standards
- Aligns risk and control processes into day to day responsibilities to monitor and mitigate risk; escalates appropriately
**NOTE: The Primary Responsibilities of this role are not limited to the details above.**
Qualifications: - Minimum of 2 years of related experience in project management, space planning, or facility operations
- Bachelor's degree in Interior Design, Architecture, Facilities Management or a related field
The salary range is indicative for roles at the same level within DTCC across all US locations. Actual salary is determined based on the role, location, individual experience, skills, and other considerations.
