SAIC

Workflow Administrator

SAIC • $95K — $115K *
Arlington, VA 22204In-Person
Education, Government & Non-Profit
8 - 10 years of experience
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Job Overview by Ladders

Qualifications

  • Active TS clearance required, with ability to obtain TS/SCI.
  • US citizenship mandatory.
  • Bachelor's degree with 10+ years relevant experience or Master's with 8+ years; experience may substitute for degrees.
  • Knowledgeable about DoW correspondence standards and executive communication practices.
  • Strong organizational skills and ability to multitask effectively in fast-paced environments.
  • Excellent written and verbal communication abilities.
  • Proficient in Microsoft Office, SharePoint, and correspondence tracking systems like CATMS.

Responsibilities

  • Manage and track executive correspondence throughout review and approval processes.
  • Coordinate decision memos, taskers, and reports using approved workflow systems.
  • Ensure submissions meet format and quality standards before leadership review.
  • Review content for accuracy and appropriate clearances prior to forwarding.
  • Maintain logs and dashboards to track correspondence progress and metrics.
  • Act as primary contact between Executive Secretary Office and stakeholders for timely coordination.
  • Identify process improvements to streamline routing and enhance transparency.

Benefits

  • Comprehensive health care packages and retirement savings plans.
  • Professional development opportunities and training.
  • Work in a high-visibility role within the Pentagon.
  • Collaborative office environment with exposure to senior executives.
Full Job Description
Job Description

SAIC is seeking a Workflow Administrator with an active TS clearance to provide direct support to the Office of the Under Secretary of War for Research and Engineering (OUSW(R&E)) Executive Secretary Office, ensuring the timely, accurate, and compliant routing of executive-level correspondence, decision packages, and formal staff actions. This role is critical in maintaining the integrity of the formal coordination and approval process within a fast-paced, high-visibility environment. The ideal candidate is detail-oriented, proactive, and a fast learner who can manage multiple priorities while adhering to established policies and timelines.

This position is 100% onsite located in Arlington, VA at the Pentagon.

Job Responsibilities:
  • Manage and track executive correspondence packages throughout the review and approval lifecycle, ensuring adherence to OUSW(R&E) and DoW correspondence standards.
  • Coordinate routing of decision memorandums, taskers, reports, and formal packages using approved workflow systems (e.g., CATMS).
  • Ensure all submissions meet format, policy, and quality control standards before advancing to leadership for review or signature.
  • Review content for completeness, accuracy, and appropriate clearances prior to forwarding to the Executive Secretariat or higher-level offices.
  • Maintain logs, databases, and dashboards to track correspondence progress, due dates, and performance metrics.
  • Serve as a primary point of contact between the Executive Secretary Office, subordinate directorates, and external stakeholders to facilitate timely package coordination.
  • Identify and recommend process improvements to streamline routing, reduce bottlenecks, and enhance transparency.
  • Ensure accurate archiving and recordkeeping of all approved and historical correspondence in accordance with OUSW (R&E) records management policies.
  • Provide general office support, assist in scheduling coordination, meeting preparation, and communication tracking as required.
  • Ability to edit and format administrative correspondence, reference materials, reports and briefings in accordance with DoD 5110.4-M Manual for Written Material.
  • Process a myriad of actions both classified/unclassified taskers to include editing incoming/outgoing executive level correspondence; customer service phone calls; correspondence inquiries requests, and other special projects dispatched by the OUSW(R&E).


Qualifications

Required Qualifications:
  • Top Secret clearance required to start; Ability to obtain a TS/SCI required to maintain employment.
  • US citizenship.
  • Bachelor's degree with at least ten (10) years of relevant experience; Or Masters and eight (8) or more years of experience. Additional years of experience may be accepted in lieu of degree.
  • Familiarity with DoW correspondence standards, staffing processes, and executive-level communication practices.
  • Strong organizational and time management skills; ability to multitask in a fast-paced environment.
  • Excellent written and verbal communication skills.
  • Proficiency with Microsoft Office Suite, SharePoint, and correspondence tracking systems (e.g., CATMS, or similar).

Desired Qualifications:
  • Proactive and self-motivated with strong attention to detail.
  • Fast learner able to quickly adapt to changing priorities and systems.
  • Demonstrated ability to work effectively under tight deadlines.
  • Strong interpersonal skills and ability to engage with senior executives and cross-functional teams.


About SAIC

Science Applications International Corporation (SAIC) is a technology integrator in the technical, engineering, intelligence, and enterprise information technology markets. SAIC has approximately 26,000 employees and operates in more than 70 countries. The company was founded in 1969 and is headquartered in Reston, Virginia. SAIC provides services to the U.S. government, including the Department of Defense, the intelligence community, and civilian agencies. The company also serves commercial customers in the healthcare, energy, and financial services sectors.
Learn more about SAIC
Size
26,000 employees
Market Cap
$6 billion
Industry
Information Technology
Net Income
$206 million
Founded
1969
5 Year Trend
+10.7%
Revenue
$6.8 billion
NASDAQ
SAIC
* Ladders Estimates

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